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Meeting time, date, or location may be subject to change. Please contact the City Recorder at
541-423-1026 for additional information.
I. MEETING CALLED TO ORDER – 6:30 p.m.
II. ROLL CALL
III. APPROVAL OF MINUTES
IV. DISCUSSION ITEMS
A. Recording of the Ordinance 1955 approving the Downtown & East Pine Street
Corridor Revitalization Plan
B. 2012-13 Budget Schedule
C. Proposed Projects for FY12/13
V. BUSINESS
A. Approve Resolution appointing the Central Point Development Agency Budget
Committee
VI. ADJOURNMENT
City of Central Point
Development Commission
Meeting
Thursday, April 12, 2012
6:30 P.M.
Central Point
Council Chambers
140 S. 3rd Street
Central Point, Oregon
Members: Hank Williams
Allen Broderick
Bruce Dingler
Carol Fischer
Ellie George
Kelly Geiger
Kay Harrison
Staff Liaison: Tom Humphrey
DCP041212 Pg. 1
CITY OF CENTRAL POINT Development Commission Minutes
January 26, 2012
I. REGULAR MEETING CALLED TO ORDER
Chair, Mayor Hank Williams called the meeting to order at 6:00 p.m.
II. ROLL CALL Chair: Mayor Hank Williams
Commission Members: Allen Broderick, Bruce Dingler, Carol
Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present.
Assistant City Manager Chris Clayton; Community Development Director Tom Humphrey; Parks and Public Works Director Matt
Samitore; Planning Manager Don Burt; Planning Technician
Connie Clune; Parks and Recreation Manager Jennifer Boardman; and City Recorder Deanna Casey were also present.
III. APPROVAL OF MINUTES
Kay Harrison made a motion to approve the Development Commission Minutes from November 11, 2011. Carol Fischer seconded. Roll call: Mayor
Hank Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes;
Kelly Geiger, yes; Kay Harrison, yes; and Ellie George, yes. Motion approved. V. DISCUSSION ITEMS A. Planning Commission and Citizens Advisory Committee
Recommendations
Planning Manager Don Burt explained that the Plan has been approved by both
the Citizens Advisory Commission and the Planning Commission. They have
forwarded a favorable recommendation for the Development Commission and City Council to proceed.
B. Affected Tax District Communications
All affected taxing districts have been contacted regarding the draft urban renewal plan. The only comments received have been from the Fire District No. 3. There were no negative comments; however the fire district would like the UR
Agency to provide for improvements to the Central Point Fire Station. The Fire District would like to have a signal light at their location so it would allow them to exit the premise in emergencies. C. Proposed Projects (Section 1.6)
Mr. Burt explained the proposed projects are general in nature. The details of the projects will be designed when the money is available. All improvements must be
done in accordance with an approved master plan for that area, or project.
DCP041212 Pg. 2
City of Central Point Development Commission Minutes January 26, 2012
Page 2
1. Downtown Area Streetscape Improvements. This project is within the
downtown core area and is intended to improve the streetscapes on the primary pedestrian streets. These may include curb and gutter, sidewalks, crosswalks, street trees, tree grates, street lights, plaza, gateways, and street
furniture. 2. East Pine Street Improvements. Improve streetscape along a section of East
Pine Street between the Downtown Area (10th St.) and Hamrick Road. These
improvements may include all items mentioned above and portal signage on I-5.
3. Neighborhood Sidewalks and Street Lighting. This project includes sidewalks
for the residential streets within the boundary area. 4. Hwy 99 Corridor Improvements. This project improves Hwy 99 streetscape
from the proposed Twin Creeks rail crossing south to Bush Street. The
improvements are similar to those mentioned above in item one. 5. Intersection Signalization: This project will allow for installation, upgrades,
and modifications to traffic signals at the Twin Creeks rail crossing, downtown core area, Hwy 99 and Fire District 3 Station, Pine and Peninger, and the Pine and Gebhard extension.
6. Off Street Parking Facilities. This project will allow for public parking
improvements in the downtown core area in accordance with the Central Point Comp Plan and Transportation System Plan.
7. Underground Existing Pole Mounted Utility Systems. This project will allow for utilities along Pine Street and Hwy 99 to be installed underground in accordance with an approved comprehensive underground utility plan.
8. Gebhard Road Extension to Collector Street Standards. This provides for the extension of Gebhard Road to local collector street standards.
9. Pfaff Park Renovation. This project will help with renovations of Pfaff Park
including landscape, new restroom facilities, playground equipment, and lighting.
10. Freeman Road Upgrade to Collector Street Standards. Between Oak Street
and Hopkins Road rebuild Freeman Road to collector street standards, including items listed in project one.
11. Peninger Road Southerly Extension. This project extends Peninger Road
south across Bear Creek to collector street standards and intersecting with Hamrick Road; including signal modifications, bridge crossing, and bike
lanes. The specifics and timing of this project shall be based on a
transportation analysis prior to commencement of construction. 12. Miscellaneous Public Works. Throughout the life of this Urban Renewal
Program, the Commission, consistent with their priorities and financial resources, may include the costs, or share of the costs, of engineering and constructing various public works projects within the Plan area.
13. City of Central Point Community Center. Assist with feasibility analysis, site and architectural design, land acquisition, and construction of a community
center within the UR area. The participation shall be limited to the percentage
of the total design and development costs, including land acquisition that can be reasonably attributed to serving the Area.
DCP041212 Pg. 3
City of Central Point Development Commission Minutes January 26, 2012
Page 3
14. Fire Safety. New fire equipment to service growth within Urban Renewal Area. The commission will coordinate and enter into an agreement with the
fire district regarding the timing of implementation of this project. 15. Economic Development Incentive Program. This program will allow the commission to establish an incentive program encouraging commercial and
residential improvements within the Area. These programs may be in the form of grants, or loans.
D. Misc. Draft Plan Comments
There was discussion regarding ornamental lighting. The city will need to decide
if the streetscapes will include the more costly ornamental lighting or the standard Pacific Power poles. The lighting will all be approved at the planning
level once the UR plan is approved. The details will be discussed with the
Planning Commission and the City Council. The older waterlines and utilities in the downtown core area could be replaced during any construction projects that
are approved. There is an administrative fee of 6% to help pay for engineering studies and other incidentals.
The Commission is comfortable with the project list and the tax increment concept. The projects will only be done when the district begins to generate tax increment revenue. If there is no assessed value increase within the boundary
there will be no money for Urban Renewal.
Community Development Director Tom Humphrey explained the history of the
two rail crossing upgrades for Twin Creeks. He provided the timeline of all the major improvements that must be done for transportation before the west side of
Central Point can grow. When the application for the Twin Creeks crossing was
submitted in 2005, there were conflicts with state agencies causing delays in the construction of the crossing over onto Hwy 99. He presented the challenges
associated with closing the crossing at 7 Oaks. The city will be obligated to
repair the Scenic crossing at some point in the future. At that point we would be required to close the crossing at 7 Oaks.
New FEMA maps require a mitigation plan done by the developer. Once the diameter of the Hwy 99 culvert is determined we can build the crossing over the
tracks. Because of the delay by FEMA, State and County and the dip in the construction boom the developer cannot afford these changes at this time. The City or Urban Renewal Agency will enter into an agreement with the developer to
complete the changes. It is in the best interest of the City and UR district to finalize this construction. Every three years the city must resubmit the plan and a
change in their staff may cause delays. The city pays approximately $25,000 a
year for this easement until the construction is completed.
E. Updated Schedule
Mr. Burt explained the proposed schedule for the Urban Renewal district. At this
time the Community Development Commission is asked to approve a resolution
recommending approval of the District to the City Council. The Ordinance setting
DCP041212 Pg. 4
City of Central Point Development Commission Minutes January 26, 2012
Page 4
the Urban renewal district should be before the City Council on February 23, 2012 along with a public hearing.
F. Resolution No. 2012-01 of the Central Point Development
Commission forwarding to the City Council a Recommendation to
Adopt the Downtown and East Pine Street Corridor Revitalization Plan, an Urban Renewal Plan and Program of the City of Central
Point.
Mr. Burt explained the proposed resolution forwards a favorable recommendation
to the City Council recommending approval of the Central Point Urban Renewal
Plan and Program.
Carol Fischer made a motion to approve Resolution No. 2012-01, of the Central Point Development Commission forwarding to the City Council a Recommendation to Adopt the Downtown and East Pine Street Corridor
Revitalization Plan, an Urban Renewal Plan and Program of the City of Central Point. Bruce Dingler seconded. Roll call: Mayor Hank Williams, yes;
Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kelly Geiger, yes;
Kay Harrison, yes; and Ellie George, yes. Motion approved. VI. ADJOURNMENT
Ellie George moved to adjourn, Allen Broderick seconded, all said “aye” and the meeting
was adjourned at 8:25 p.m.
Dated: _________________________ Chair Mayor Hank Williams
ATTEST:
__________________________
City Recorder
DCP041212 Pg. 5
Page 1 of 1
STAFF REPORT
April 12, 2012
AGENDA ITEM: IV-A/B
Downtown & East Pine Street Revitalization Plan recordation and FY12-13 Budget Calendar.
STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
Item IV-A
On March 8, 2012 the City Council, by Ordinance 1955, approved the Urban Renewal Plan. The Urban
Renewal Plan has now been recorded with the County Recorder as required by ORS 457.125. No action
is required on this item, informational only.
Item IV-B
The Commission needs to prepare/adopt a budget for FY12-13. Attached is a budget calendar. The budget
calendar has been coordinated with the City’s FY12-13 budget calendar. Consideration of the
Commission budget will require the appointment of a Budget Committee (see Agenda Item V-A). It is
expected that the Budget Committee will need to met once, followed by a public hearing by the
Commission.
ISSUES:
None.
ATTACHMENTS:
FY12-13 Budget Calendar.
ACTION:
Accept Budget Calendar.
RECOMMENDATION:
Accept Budget Calendar.
DCP041212 Pg. 6
Central Point Development Commission
FY 2012-13 Budget
Staff Calendar
Staff Project Scheduled Meetings
Project Due Date Date Time Place
1) YE budget estimates/budget packet preparations Don 03/19/12
2) Preliminary revenue and budget target discussion Don/Chris/Bev/Phil 03/22/12 03/22/12 9:00 AM Sun Room
3) Budget kickoff meeting Don/Chris/Bev/Phil 03/22/12 03/22/12 9:00 AM Sun Room
4) Dept needs/requests:
● Projects requests, Public Works (Matt S.) Chris/Matt/Don 03/20/12
● Project requests, Planning (Tom H.) Chris/Tom/Don 03/20/12
5) Budget due into Finance: Final Budget Review/Discussion with
6) Budget prepared for City Manager’s review Finance 03/27/12
7) City Manager’s review of budget Phil & Chris 03/29/12
8) Budget posted and narratives to Finance Chris/Don/Bev 03/29/12
9) Changes made & budget balanced Finance 03/30/12
10) Final review of budget Finance 04/06/12
11) Budget message completed Chris/Bev 04/19/12
12) Document completed/delivered to budget committee Finance 04/20/12
13) Budget Meetings Finance Budget Presentation
● Budget meeting # 1 04/30/12 04/30/12 6:30 PM
14) Budget hearing Finance 06/14/12 06/14/12 6:30 PM
15) Budget adopted by Commission Finance 06/14/12
16) Budget delivered to City Council Finance 06/28/12
17) Budget delivered to County Clerk Finance 07/10/12
DCP041212 Pg. 7
Central Point Development Commission
FY 2012-13 Budget
Meeting Calendar
Pub.
Meeting Date Notes: Dates:
April 30th - Dinner @ 5:30; Meeting @ 6:00 pm
Appoint Budget Committee April 12, 2012
Adopt resolution establishing Budget Committee & appointing
Budget Officer
Budget Committee April 20, 2012
Budget completed and distributed to Budget Committee
Publication Rules: ORS 294.426 Newspaper
Budget Committee meeting April 30, 2012
•Once in a newspaper plus once in a "prominent manner" on
districts internet website. & Website
Public hearing and approval of budget
•Newspaper notice 5-30 days before meeting - Website notice
10 days before. Website
•Newspaper notice must include website address Apr 11
Publish financial summary & notice of public
hearing May 23, 2012
•Fund level detail no longer required. (LB/ED/UR forms 2, 3, &
4 eliminated May 30
Budget Hearing/Adopt Budget June 14, 2012
Board Mtg.6:00 Public Hearing and approval of budget
Final budget document to County July 10, 2012
Due by 15th; UR-50 & 2 copies of resolution adopting budget
Copy of approved budget filed with City Council by August 1.
Copy of approved budget filed with County Clerk by September 30
DCP041212 Pg. 8
Page 1 of 2
STAFF REPORT
April 12, 2012
AGENDA ITEM: IV-C
Discussion of proposed projects for FY12/13.
STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
With the approval of the Downtown & East Pine Street Corridor Revitalization Plan the Commission,
beginning in FY12/13, can commence implementation of the Plan. It is proposed that for the
Commission’s initial projects the following projects/activities be considered:
1. Streetscape Improvements, Construction (Project No. 4) – Within the Urban Renewal Area
there are two pending projects with frontage along Hwy. 99. It is proposed the Commission
assume the cost of the pedestrian lights. Estimated Cost: $50,000.
2. Parking Lot Improvements, Construction (Project No. 6) – The City has received a grant for
the construction of the parking lot on Third and Oak. The cost of constructing the parking lot
exceeds the grant amount. It is proposed that The Commission assume the expense for the
parking lot lights (2). Estimated Cost: $25,000.
3. Gebhard Road Extension, Concept Plan Development (Project No. 8) – The old Wal-Mart
site represents a significant commercial development opportunity. As part of the development of
the Wal-Mart site it will be necessary to extend Gebhard Road. It is proposed that the
Commission begin planning for the extension. This would include location, general design
requirements, signalization, cost estimates, etc. This information would then be used in a
proactive way to facilitate development of the general area. The alternative is to wait until a
development is proposed for the site, and then react to their plans, including possible participation
in the construction of the Gebhard Road extension. Responsibility for development of the Gebard
Road extension is not an outcome of the Concept Plan Development, but it will give the
Commission valuable insights into the development of the general area. Estimated Cost: $50,000.
4. Streetscape Improvements along S. Second St., Concept Plan Development (Project No. 1) –
Similar to the Gebhard Road extension project it is recommended that similar efforts be applied
to Second Street south of East Pine Street. Redevelopment of the old hospital property is
considering Second Street as their primary access. It is to the advantage of the Commission to
begin conceptual design of the Second Street streetscape, not only to understand limitations and
potential costs, but also to show the Commission’s initiative in advancing development of the
hospital (Asante) site. Estimated Cost: $25,000.
Before any of the projects proceed any further than the budget process they will be presented in detail to
the Commission approval. Each project will be further defined and approved by the Commission before
DCP041212 Pg. 9
Page 2 of 2
any expenditures are actually made. Inclusion in the budget does not assure that the projects will be
undertaken during the fiscal year.
Funds for the proposed projects will come from tax increment revenue, estimated at $50,000 and a
$125,000 loan from the City. As with the projects the proposed City loan will have to be authorized by
the Council and the Commission.
ISSUES:
None.
EXHIBITS/ATTACHMENTS:
None.
ACTION:
Discussion
RECOMMENDATION:
Direct Staff to include the above projects in the proposed budget.
DCP041212 Pg. 10
Page 1 of 1
STAFF REPORT
April 12, 2012
AGENDA ITEM: V-A
Consideration of a resolution appointing the Central Point Development Commission Budget Committee
and Budget Officer; Applicant: Central Point Development Commission.
STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
The Central Point Development Commission, as a governmental unit of the City of Central Point, has the
authority and responsibility of preparing a budget separate from the City budget. The same procedural
requirements as applies to the City budget process must be followed, including the creation of a budget
committee. The Central Point Development Commission Budget Committee must include seven citizens
other than the Commission members. This can be accomplished by using the seven members of the City’s
Budget Committee, or appointing seven new members. It is proposed that the Commission considering
using the City Budget Committee citizen members for the Commission Budget Committee.
Also, the Commission needs to appoint a Budget Officer. For the City the Budget Officer is the City
Manager. It is proposed that the City Manager, as the Urban renewal Director, be appointed as the
Commission’s Budget Officer.
ISSUES:
None.
EXHIBITS/ATTACHMENTS:
Attachment “A” – Resolution appointing the Central Point Development Commission Budget Committee
and Budget Officer.
ACTION:
Consider resolution.
RECOMMENDATION:
Approve resolution appointing the Central Point Development Commission Budget Committee and
Budget Officer.
DCP041212 Pg. 11
RESOLUTION NO. ______________
BEFORE THE CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION APPOINTING THE CENTRAL POINT
DEVELOPMENT COMMISSION BUDGET COMMITTEE
The Central Point Development Commission resolves as follows:
Section 1. Establishment of the Central Point Development Commission Budget
Committee (Commission Budget Committee) and Appointment of Members.
1.1. The Commission Budget Committee is established and shall consist of 14 members: The seven members of the Central Point Development
Commission and an equal number of citizens.
1.2. Citizens appointed to the City of Central Point Budget Committee (City Budget Committee) shall also be the citizens serving on the Commission Budget Committee.
1.3. The terms for the citizen members of the Commission Budget Committee
shall be the same terms they are appointed for on the City Budget Committee.
Section 2. Membership in Subsequent Years. Whenever a citizen member’s term
expires or whenever a vacancy occurs, the citizen appointed to succeed or replace
such member on the City Budget Committee shall be the citizen appointed to serve on the Commission Budget Committee without further action of the Commission Budget
Committee.
Section 3. Officers, Terms of Office.
3.1. The chair and vice-chair appointed for the City Budget Committee shall be the chair and vice-chair of the Commission Budget Committee.
3.2. Vacancies in office due to mid-term resignation or removal of the officer shall be filled by the person appointed by the City Budget Committee to fill such
vacancy on that Committee.
Section 4. Appointment of Budget Officer. The City of Central Point City Manager is appointed as the Budget Officer for the Commission Budget Committee.
Passed by the Commission and signed by me in authentication of its passage this 12th day of April, 2012.
___________________________________ Chair Hank Williams
ATTEST: ______________________________
City Recorder
DCP041212 Pg. 12