HomeMy WebLinkAboutCAP042513CITY OF CENTRAL POINT
Central Point
City Council Meeting Agenda
City Hall
April 25, 2013
541 - 664 -3321
Crater Foundation Proclamation
City Council
Next Res. 1357
Mayor
Next Ord. No. 1973
Hank Williams
Street Closure Request from Bobbio's Pizza
Ward
I. REGULAR ME ETI NG CALLE D TO ORDER -7:00 P. M.
Bruce Dingler
II. PLEDGE OF ALLEGIANCE
Ward II
12 - 14 E.
Kelly Geiger
Development
III. ROLL CALL
Ward III
Ellie George
IV. PUBLIC APPEARANCES - This time is reserved for citizens to comment
Ward IV
on items that are not on the agenda.
Allen Broderick
VII. ITEMS REMOVED
FROM CONSENT AGENDA
V. SPECIAL PRESENTATION
At Large
David Douglas
VIII. BUSINESS
Rick Samuelson
A. Swearing in Master Police Officer
B. Crater Foundation
VI. CONSENTAGENDA
Administration
Page 2 -6 A.
Approval of April 11, 2013 Council Minutes
Chris Clayton, City
7 B.
Crater Foundation Proclamation
Manager
Deanna Casey, City
8 C.
Street Closure Request from Bobbio's Pizza
Recorder
9 -11 D.
Appointment of Silvia Ra nge l to Mu lticulturaI
Committee
Community
12 - 14 E.
Appointment of Chairperson and Patrick Smith to Citizen
Development
Tom Humphrey,
Advisory Committee
Director
VII. ITEMS REMOVED
FROM CONSENT AGENDA
Finance
Bev Adams, Director
VIII. BUSINESS
Human Resources
Barb Robson, Director
A.
Fire District No. 3 Quarterly Report
Parks and Public
Works
IX. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
Matt Samitore,
Director
16 -23 A.
Resolution No. , Amending Resolution No.
Jennifer Boardman,
1138, Providing for Public Procedures and
Manager
Guidelines for Naming Public Lands and Facilities
Police
(Sam ito re)
Kris Allison Chief
25-27 B. Resolution No. , Accepting the Hidden Grove /Green Valley
Water System (Samitore)
29-32 C. First Reading, An Ordinance Adding Section 11.16.095 tothe Central
Point Municipal Codeto Include Provisions for Stormwater Utility Fee
Credits for the School District (Samitore
34 -42 D. Public Hearing, Resolution No. ,Annexing 0.92 Acres, West
Was Right -of -Way and Land Located at 214 W. Was Road and Identified
on the Jackson County Assessor's Map as 37 2W O1BA, Tax Lot 1000.
(Humphrey)
44-59 E. Resolution No. , City Council Agreement to Support
Operations of a Community Center (Samitore)
X. MAYOR'S REPORT
XI. CITY MANAGER'S REPORT
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council may adjourn to executive session underthe provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an
executive session are not for publication or broadcast.
XV. ADJOURNMENT
Consent Agenda
CAP042513 Page
CITY OF CENTRAL POINT
City Council Meeting Minutes
April 11, 2013
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Kelly Geiger, Rick
Samuelson, and David Douglas were present. Bruce
Dingler and Ellie George were excused.
Interim City Manager Chris Clayton; City Attorney Paul
Nolte; Police Captain Brian Day; Community Development
Director Tom Humphrey; and City Recorder Deanna Casey
were also present.
IV. PUBLIC APPEARANCES
Megan Vaughan, 1815 Marys Way
Mrs. Vaughan addressed the council regarding bamboo that is growing wild from
her neighbor's yard. She has done research on the different varieties of bamboo
and they should be planted in a container so that they do not take over your
landscape or your neighbor's yard. She stated that these spikes become hard
and brittle and are a danger to her children. She had talked with the neighbor
who offered to come into her yard and cut the opposing branches when they
appear, but she stated they grow so fast he would be on her property daily. She
provided photos and samples of the baby growth and a full size branch that
continues to fall into her yard. She would like the city to ban the planting of
bamboo in the City limits unless they are in containers to prevent the invasion on
surrounding property.
City Manager Chris Clayton explained that several cities are addressing these
types of invasive species. They are afraid that any action taken by the city would
be regulation for future plants, and will not help the current situation. There is
concern about regulation and enforcement. Council directed staff to research this
issue and bring it back to them with options.
V. CONSENT AGENDA
A. Approval of March 28, 2013 City Council Minutes
CAP042513 Paget
PI A
VII.
Allen Broderick made a motion to approve the consent agenda as
presented. Kelly Geiger seconded. Roll call: Mayor Williams, yes; Allen
Broderick, yes; David Douglas, yes; Kelly Geiger, yes; and Rick Samuelson, yes.
Motion approved.
ITEMS REMOVED FROM CONSENT AGENDA -None
PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Resolution No. 1355, A Resolution of the Central Point City Council
Authorizing the Collection of Signatures for the Formation of the
Rogue Valley Heritage District (Clayton)
Mr. Clayton explained the proposed Resolution authorizes the collection of
signatures for the formation of the Rogue Valley Heritage District. The Council
approved a similar resolution in 2009 but the petitioners were not able to gather
enough signatures at that time.
Mr. Tam Moore, Our Heritage PAC representative.
Mr. Moore explained that Central Point is the final city to approve a resolution
allowing signature gathering for the Heritage District. The state of Oregon mandates
the process for the creation of a district that would have taxing authority. The
resolution will allow the citizens to vote on the district formation. All ten cities in the
district have approved the request.
Kelly Geiger made a motion to approve Resolution No. 1355, A Resolution of
the Central Point City Council Authorizing the Collection of Signatures for the
Formation of the Rogue Valley Heritage District Roll call: Mayor Williams,
yes; Allen Broderick, yes; David Douglas, yes; Kelly Geiger, yes; and Rick
Samuelson, yes. Motion approved.
B. Second Reading — Ordinance No. 1972, Amending Chapter 17.24 of
the Central Point Municipal Code by Adding Sections 17.24.020(K)
and 17.24.050(H) (Humphrey)
Community Development Director Tom Humphrey presented the second reading of
an Ordinance amending chapter 17.24 in regards to the R -2 zoning districts. He
presented options for a current project in a multi - family district using the R -2 zone
and the LMR proposed zone change. There was discussion regarding set back
requirements and concern regarding parking issues. Mr. Humphrey explained that
the changes do not change parking requirements. There are standards in both
zoning district options in regards to setbacks.
Allen Broderick made the motion to approve Ordinance No. 1972, Amending
Chapter 17.24 of the Central Point Municipal Code by Adding Sections
17.24020 (K) and 17.24.050 (H). Rick Samuelson seconded. Roll call: Mayor
CAP042513 Page
Williams, yes; Allen Broderick, yes; David Douglas, yes; Kelly Geiger, yes; and Rick
Samuelson, yes. Motion approved.
C. Resolution No. 1356, A Resolution to Annex 1.80 Acres, Located at
4445 Table Rock Road and Identified on the Jackson County
Assessor's Map as 37 2W 01 CA, Tax Lot 200, Applicant: C.W. Tower
Industries, LTD. (Humphrey)
Mr. Humphrey stated that the annexation is being requested by the property owner
and meets all the criteria. The zoning will be changed to M -1 Industrial when
annexation is complete. It is currently zoned light industrial by county designation.
Blaze Signs has done business at this location for a number of years and is
expected to remain in operation after annexation. In 2012 the property was given
the M -1, Industrial city zoning.
City staff sent letters to adjacent property owners inviting their participation in the
annexation process. No requests have been received and none of the properties
immediately adjacent to Blaze Signs were on record as having signed consent to
annex agreements with the City.
Mayor Williams opened the public hearing.
Nathan Ruf, representative
Mr. Ruf stated that they have been working with the city and encourages the council
to approve the annexation.
Mayor Williams closed the public hearing.
Kelly Geiger moved to approve Resolution No. 1356, A Resolution to Annex
1.80 Acres, Located at 4445 Table Rock Road and Identified on the Jackson
County Assessor's Map as 37 2W 01CA, Tax Lot 200. David Douglas seconded.
Roll call: Mayor Williams, yes; Allen Broderick, yes; David Douglas, yes; Kelly
Geiger, yes; and Rick Samuelson, yes. Motion approved.
VIII. BUSINESS
A. Pine Street TGM Project Update
Mr. Humphrey explained that this agenda item was requested by the City Council.
He presented the Pine Street refinement plan executive summary. The
recommendation is to keep the four lanes but make them skinnier allowing for wider
sidewalks and streetscape options. This plan could help make the down town more
viable but it will not be a fix all. It will ultimately be the responsibility of the
businesses to get traffic downtown and into their businesses.
There was discussion of the amount of time it is taking to make improvements to
the downtown area. There has been no money to make any recommendations
CAP042513 Page
happen. The signals will be a huge expense. Urban Renewal will eventually be able
to fund the improvements. Several Council members expressed a concern that Pine
Street always seems to be put on a back burner while other projects are funded.
They would like to see this item in the forefront and moved along.
Mr. Clayton explained that there will be a Development Commission Study Session
in May where the Commission will be able to prioritize the projects according to
projected income. Staff will return with phasing options.
IX. MAYOR'S REPORT
Mayor Williams reported that he attended a Medford Water Commission meeting
and explained some of the issues currently facing that commission and the City of
Central Point. He also stated that he attended a town hall with Senator Markley
where there was discussion regarding a state wide fix for water issues.
Mayor Williams also explained that he will be out of town for the second meeting in
April. Council President Bruce Dinger is unavailable for council duties until further
notice. He asked for a recommendation for a temporary Chairperson. The
consensus was that the next senior Council Member Allen Broderick would be
Temporary Chairperson.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton stated that there will be no study session in April but
there will be two budget meetings. The RFP for a City Attorney will be posted in the
paper this weekend and on our website. He hopes to have a recommendation by
the first meeting in May.
Each Council Member was presented a copy of the proposed Budget. Please bring
It with you on Monday when attending the meeting. Dinner will be available at 5:30
p.m. with the meeting starting at 6:00 p.m.
XI. COUNCIL REPORTS
Council Member Kelly Gieger reported that he attended the SOREDI meeting where
they talked about enterprise zones. He will be out of town for the second Budget
Committee meeting.
Council Member David Douglas reported on the Central Point Chamber board
meeting regarding the move to the Malot Building.
XII. DEPARTMENT REPORTS
CAP042513 Pages
Community Development Director Tom Humphrey reported on the Citizens Advisory
Committee meeting. They reviewed the economic element of the Comp plan getting
ready to expand the Urban Growth Boundary.
Police Captain Brian Day reported that Chief Allison is at a Chiefs Conference in
Bend.
XIII. EXECUTIVE SESSION -None
XIV. ADJOURNMENT
Allen Broderick moved to adjourn, all said "aye' and the Council Meeting was
adjourned at 8:23 p.m.
The foregoing minutes of the April 11, 2013, Council meeting were approved by the
City Council at its meeting of April 25, 2013.
Mayor Hank Williams
ATTEST:
Recorder
Return to Agenda
CAP042513 Page
CRATER FOUNDATION PROCLAMATION
Whereas: The Crater Foundation was officially organized in
August of 1992 to serve the students of Jackson
County School District #6.
Whereas: The Crater Foundation Mission is twofold: (1) to establish
a self - perpetuating foundation that will assist District #6
students and schools in the area of scholarships, extra-
curricular activities, capital improvements, advanced
technology and human needs
and (2) to establish a Crater Alumni Association.
Whereas: The main focus of the Crater Foundation is in the area
of post high school student scholarships.
Whereas: Since 2000, every Crater High School senior who applies
for a scholarship, receives one at a minimum of $500.
Whereas: Since 2000, approximately 2,780 students have received
in excess of 2.7 million dollars in scholarships through
the Crater Foundation.
NOW,THEREFORE, the City Council and Mayor on behalf of the
citizens of Central Point hereby proclaim May 2013 as:
CRATER FOUNDATION MONTH
And urge all citizens to celebrate and support the continued efforts
of the Crater Foundation to serve the students of our school district.
IN WITNESS WHEREOF, I hereby set my hand this 25' day of April,
2013.
Mayor, Hank Williams
City of Central Point
CAP042513 Page]
Parks 8 Public Works Department
CENTRAL
POINT
STAFF REPORT
DATE:
APRIL 18, 2013
TO:
HONORABLE MAYOR AND CITY COUNCIL
FROM:
MATT SAMITORE, DIRECTOR
SUBJECT: Temporary Street Closure for Bobbio's Block Party
Matt Samitore, Director
SUMMARY: Bobbio's Pizza is requesting shut down of Oak street between 3rd and 4'" Streets on
Saturday May 4, 2013, between 12 and 4:00 PM for a block party. They will be providing jump
houses and music to the public. City staff will leave signs on Friday and pick them up on Monday
for the owners. Owners will be responsible for setup of all signage for street closures.
RECOMMENDED MOTION: Staff recommends the temporary street closure.
Return to Agenda
CAP042513 P,g 8
TO
Honorable Mayor and City Council
FROM
City Recorder Deanna Casey
SUBJECT:
Appointment to the Multicultural Committee
DATE:
4/25/2013
The Multicultural Committee is a seven member committee with three year terms. Adam McCarthy
had to resign when he moved out of the area in March. Upon his resignation Mr. McCarthy
recommended Silvia Rangel who is bi- lingual and works with the Hispanic community. Fran
Cordeiro - Settell is chairperson and has reviewed the attached application and recommends
appointment.
Current members are Fran Cordeiro - Settell Christina Garrett Jill Gregg
Cheri Reeves - Rutledge Amy Sweet
Staff recommends appointment of Silvia Rangel to the Multicultural Committee with a term
expiring December 31, 2015.
Recommended Action:
Approve Consent Agenda as presented.
CAP042513 Page
City of Central Point, Oregon CENTRAL Administration Department
140 S 3rd Street, Central Point, OR 97502 POINT Chris Clayton, Interim City
541.664.3321 Fax 54 1.664.6384 Administrator
www.centralpointoregon.gov Deanna Casey, City Recorder
APPLICATION FOR APPOINTMENT TO
CITY OF CENTRAL POINT COMMITTEE
Name: Silvia M.
4/71/2013
Address:
417 S. Grand Ave
Central Point OR
97502
Home Phone
541- 582 -7905
Business Phone:
541 -864 -2483 Cell Phone 541 -499 -9192
Fax E -mail: srangell @hotmail.com
Are you a registered voter with the State of Oregon? Yes x No
Are you a city resident? Yes No
Which committee(s) would you like to be appointed to: Multicultural Committee
(Please make sure the dates below work with your schedule before applying. Council and Planning
Conanission members are required to file an Annual Statement of Economic Interest to the State of Oregon.)
Meeting Dates (All meeting dates are subject to change or additions, times vary for each
committee):
D Citizens Advisory Committee: 2n' Tuesday of every quarter
D Council Study Sessions: 3rtl Monday of each month
EXI Multicultural Committee: 2n' Monday of every quarter
D Planning Commission: I" Tuesday of each month
D Parks and Recreation Committee /Foundation: Meeting dates vary
Employment, professional, and volunteer background:
I am currently employed at Harry and David. My title is : Human Resources Business Partner- Orchards
I am a volunteer for SMART reading program @ Sam's Valley Elementary.
Community affiliations and activities:
None . Moved here from Las Vegas Nevada.
Previous City appointments, offices, or activities:
No previous appointments. Member of the Parent Advisory Committee for Twin Lakes Elementary
and Brinley Middle School Las Vegas Nevada.
CAP042513 Page 10
As additional background for the Mayor and City Council, please answer the following questions.
I . Please explain why you are interested in the appointment and what you would offer to the
community. My interest is to assist with the continuing effort of educating our community about
diversity. To respect and celebrate our cultural difference will help us to grow and be good
neighbors to one another. As a Human Resources professional, I offer overl8years of
management, integrity and the experience of interaction with people from many different
cultures.
2. Please describe what you believe are the major concerns of the City residents and businesses
that this committee should be concerned about.
As a new resident of Central Point, I am most concerned about tolerance of diversity.
At a local store I was told by a customer "to go back to Mexico ". My only guess is due to
the fact that I was speaking Spanish to my daughter. This is ignorance on the person who
said this to me. However, it has inspired me to get into action and change this attitude for
many who think like him. I think it's time to make a difference.
3. Please provide any additional information or comments which you believe will assist the City
Council in considering your application.
I feel I have ideas to contribute to the committee and as a city we should take advantage
of any resources available to us to make Central Point a city that does not tolerate
prejudices of any kind and will embrace and celebrate cultural diversity. I would like to
volunteer to help make a difference through participation in my community.
4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how
would you handle them?
No conflicts.
Return to Agenda
My signature affirms that the information in this application is true to the best of my knowledge. I
understand that misrepresentation and /or omission of facts are cause for removal from any council,
advisory committee, board or commission I may be appointed to. All information/documentation
relatedy to 4rvi66 for this position is subject to public record disclosure.
Signature: , 1. 1` .� Date: 4/15/2013
CAP042513 Page 11
PLANNING DEPARTMENT MEMORANDUM
Date: April 25, 2013
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Citizen Advisory Committee (CAC) Appointments
The Central Point CAC met for a quarterly scheduled meeting on April 9, 2013 and makes the
following recommendations to the City Council relative to its membership.
A. Annual Appointment of a Chair — Under CPMC 2. 17.060 Chairperson, the
chairperson of the citizen's advisory committee shall be appointed by the mayor with
the approval of the council, for a term of one year. The chairperson shall be a voting
member of the citizen's advisory committee. Upon the resignation of former Chair
Herb Farber, the CAC discussed his replacement among themselves and recommended
that the Mayor and Council appoint David Painter to the Chair of the Committee. Mr.
Painter has been a member of the CAC for over six years.
B. Appointment of a New CAC Member — Under CPMC 2.17.060 Removal, any
member of the citizen's advisory committee, including the chairperson, may be
removed by the mayor, with the approval of the city council. CAC Member Jeff Pfeifer
is unable to fulfill his role on the committee and has asked to be replaced Planning
staff recommends the Mayor and Council appoint Mr. Pat Smith to fill this position.
Mr. Smith was one of two candidates who previously applied to serve on the CAC but
was not selected because only one position was available.
CAP042513 Page 12
A
City of Central Point, Oregon CENTRAL Administration Department
140 5 3rd Streeq Central Point. OR 97502 pn'NT Chris Clayton, Interim City
541.664.3321 Fax 541.664.6389 POINT Administrator
w centralpointorefon eov t" `xU" Deanna Casey, City Recorder
APPLICATION FOR APPOINTMENT TO
-1, CITY OF CENTRAL POINT COMMITTEE RC,
Name: 1'E'11�Is_F L, EMI Iii Date: SiEZ. ZCiIZ.
Address: Z'78 si
HomeP1ne: bbi4- 7ciu2—
Fax:
I-
Business Pho!nVf - E378`z2 -ST- Cell Phone: 640 -41'-
E -mail: Cc.a:t rr}rcP �r
Arc you a registered voter with the State of Oregon? Yes .✓ No
Are you a city resident? Yes ✓ _ No / C�
Which committee(s) would you like to be appointed to: RN ti I il (-a N I sblly
(Please make sure the dates below work with your schedule before applying. Council nd Planning
Commission members are required to file an Annual Statement of Economic Interest to the State of Oregon.)
Meeting Dates (All meeting dates are subject to change or additions, tines vary for each
committee):
,7 Citizens Advisory Committee: 2nd Tuesday of every quarter
D Council Study Sessions: 3`d Monday of each month
D Multicultural Committee: 2 "d Monday of every quarter
I Planning Commission: I" Tuesday of each month
D Parks and Recreation Committee /Foundation: Meeting dates vary
Employment, professional, and volume back
iQ i —nt SEi"tr N?'0,t'( rRIZQS eF �viGlaczXS �CMi£Q PIAnt OVA 1�
IGCI� 1s99- ttSbR- Pc"o --p 1pt&J—,
r9�-ICA'l i'Z I� sart; Zo,?p �— rt'R� oGmry2
I"+64 -j"S9- t3= - Is ✓t(F crTi�4iwrRQAti, OF�r- 'F^ti'i�nlEat-
GtF�Ptw Acfls
Community affiliations and activities:
Previous City appointments, offices, or activities:
CAP042513 Page 13
Central Point Committee Application
Page 2
As additional background for the Mayor and City Council, please answer the following questions.
1. Please explain why you arc interested in the appointment and what you would offer to the
community, haJi ��h\U& EI4o N� 4� 12 cf EliLS I
CF'�h'I�-Kt -Voice. —t- C.I�*� 1utdC„ !4 V'a Y�f -e jo.*�+i�c 11 r.1D Zy�ii MinJ5 _4-0
74kc "I I'�_ i W�?i IH€ G. �.y 4� mov-t WuH-O rr) A CtA4 -( )Eft
tvw�P �trtz- l- QpGF'1.T F-aD W tZ. BE PJ- ,�.t�l Ab 6F7 FINI -} 6F
'Wlr nrnvnJ i' -('S Y6 -ivrF-
2. Please describe what you believe are the major concerns of the City residents and businesses
that this committee should be concerned about.
SUS- ,�4nJSP � gym. -Fv�`lt9 C.n��1,. _
IMPP 0— IA41A vrLJ,,�urY_ caJ Ii AO C-" AIOT 0— f E-t1U)
FrmPAWL 'J C- e�clszt r.nt�s. Ii:._ ,IE r"7- r:m+Hr'ed (LtCit"V5cr
w tsT u�I As tanl PCQ-I/1WtID u- JE� .
3. Please provide any additional information or comments which you believe will assist the City
Council in considering yyour application. TT-(' n �7
x Ivn n5 hon1� PRnCG MA I e trl thv',(UA-L• � S aiJi
y etc ti� 10rr(At ncCU ; WAAI—, 7b Grdt r� -(0
�Ynrnuui 1 C"4'�- Or -17r/2
4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how
would you handle them?
ib
My signature affirms that the information in this application is true to the best of my knowledge. I
understand that misrepresentation and/or omission of facts we cause for removal from any council,
advisory co e, board or commis ' n I ay be appointed to. All information/documentafion
Mint to se , ice to posi 'on is subject to public record disclosure.
Signature: �� Date:
CAP042513 Page 14
Resolution
Procedures and
Guidelines for
Naming Public Lands
CAP042513 Page 15
CENTRAL
STAFF REPORT POINT
To: Parks and Recreation Commission
Parks and Recreation Department
Jennifer Boardman, Manager
From: Jennifer Boardman, Manager, Parks and Recreation Department
Subject: Changes to Procedures and Guidelines for Naming Public Lands and Facilities
Date: April 25, 2013
Purpose: The purpose of this report is to provide information to clarify items in the current
naming ordinance and more clearly specify benefactors to the Parks.
Background: The current naming ordinance was completed in 2006 and went a long
way in ensuring that park naming was defined. After several questions arose on
sponsorship, benefactors and naming of park amenities it was decided to bring revisions
to the Parks Commission to more clearly define the ordinance.
The changes that were done all by addition of words to help clarify present ordinance
wording. The changes were only added in section 3 of the naming criteria and are
highlighted in yellow below:
Section 3. Naming Criteria:
A. City of Central Point public lands, facilities and amenities may be named after a person(s),
corporate sponsor(s), after a place or location, or after an event that has created an
important legacy or achievement. A person's name is eligible for consideration after two
years of their death, with special benefactors excepted. The following criteria may be used
by the City Council in determining the appropriateness of the naming designation:
A noteworthy public figure or official; (a person that made a significant contribution
to the City of Central Point or Central Point Parks.)
A person, place, or event of historical or cultural significance;
Special benefactor(s) [living or dead or dead] (benefactor will be recognized as a person
or group that provides funding of 50 percent or greater value of the park, or a
person or group that provides "substantially all" of a structure or amenity that they
wish to carry their name.)
A person, group, place, or feature, particularly identified with the public land or facility;
The wishes of the community in which the park or facility is located will be considered;
CAP042513 Page 16
Exceptions to the naming criteria can be approved by City Council if an occasion to
recognize the outstanding contributions of a living person is determined. The following
criteria may be considered:
a. When 50 percent of the value of the park or facility is donated, or
b. When "substantially all" of the development is donated.
a When public individuals have made a significant contribution over a long
period of time to, or have special interest in the park, facility, and /or other
civic programs.
Recommendation: Central Point Parks and Recreation Commission approved the name
change clarifications and are forwarding the recommendation to City Council for final
approval and adoption.
Return to Agenda
CAP042513 Page 17
RESOLUTION NO.
AMENDING RESOLUTION NO. 1138 PROVIDING FOR PUBLIC PROCEDURES AND
GUIDELINES FOR NAMING PUBLIC LANDS AND FACILITIES
Recitals:
A. The City of Central Point adopted consistent guidelines with Resolution No. 1 138 and
outlined a public process for naming public lands and facilities.
B. There are no guidelines for sponsorships or benefactors included in the current
guidelines.
C. The city hereby adds the language in bold lettering to Section 3. Naming Criteria to the
Procedures and guidelines for naming public lands and facilities.
D. The public procedures and guidelines for naming public lands is here by amended as set
forth in Exhibit A.
Section 3. Naming Criteria:
A. City of Central Point public lands, facilities and amenities may be named after a person(s),
corporate sponsor(s), after a place or location, or after an event that has created an
important legacy or achievement. A person's name is eligible for consideration after two
years of their death, with special benefactors excepted. The following criteria may be used
by the City Council in determining the appropriateness of the naming designation:
L A noteworthy public figure or official; (a person that made a significant
contribution to the City of Central Point or Central Point Parks.)
2. A person, place, or event of historical or cultural significance;
3. Special benefactor(s) [living or dead](benefactor will be recognized as a person or
group that provides funding of 50 percent or greater value of the park, or a person
or group that provides "substantially all" of a structure or amenity that they
wish to carry their name.)
4. A person, group, place, or feature, particularly identified with the public land or
facility;
5. The wishes of the community in which the park or facility is located will be
considered;
6. Exceptions to the naming criteria can be approved by City Council if an occasion to
recognize the outstanding contributions of a living person is determined. The
following criteria may be considered:
a. When 50 percent of the value of the park or facility is donated, or
b. When "substantially all" of the development is donated.
CAP042513 Page 18
c. When public individuals have made a significant contribution over along
period of time to, or have special interest in the park, facility, and /or other
civic programs.
B. Because temporary "working" designations tend to be retained, the Parks and Recreation
Director will carry out the naming process for a new park facility as early as possible after its
acquisition or development.
Passed by the Council and signed by me in authentication of its passage this , day of
,2013.
Mayor Hank Williams
ATTEST:
City Recorder
Return to Agenda
CAP042513 Page 19
Exhibit A
City of Central Point
Procedures and Guidelines
For Naming Public Lands and Facilities
Section 1. Purpose: To provide procedures and guidelines whereby City of Central
Point public lands and facilities may be officially named by the City Council.
Section 2. Definitions
Public Land - Lands which are owned or controlled in use by the City of Central Point for the
long -term benefit of the community. These lands may be within or outside of the corporate
limits. Examples include, but are not limited to, parks, open space, and plazas.
Public Facilities - Physical facilities owned or controlled in use by the City of Central Point for
the long -term benefit of the community. Examples include buildings, bridges, rooms, and ball
fields. Street - naming procedures are covered by a separate City Council policy.
Section 3. Naming Criteria:
A. City of Central Point public lands, facilities and amenities may be named after a person(s), corporate
sponsor(s), after a place or location, or after an event that has created an important legacy or
achievement. A person's name is eligible for consideration after two years of their death, with special
benefactors excepted. The following criteria may be used by the City Council in determining the
appropriateness of the naming designation:
1. A noteworthy public figure or official; (a person that made a significant contribution to the
City of Central Point or Central Point Parks.)
2. A person, place, or event of historical or cultural significance;
3. Special benefactor(s) [living or dead](benefactor will be recognized as a person or group
that provides funding of 50 percent or greater value of the park, or a person or group that
provides `substantially all" of a stmeture or amenity that they wish to carry their name.)
4. A person, group, place, or feature, particularly identified with the public land or facility;
5. The wishes of the community in which the park or facility is located will be considered;
6. Exceptions to the naming criteria can be approved by City Council if an occasion to
recognize the outstanding contributions of a living person is detemnined. The following
criteria may be considered:
CAP042513 Page 20
a. When 50 percent of the value of the park or facility is donated, or
b. When `substantially all" of the development is donated.
c. When public individuals have made a significant contribution over a long period of
time to, or have special interest in the park, facility, and/or other civic programs.
B. Because temporary `working" designations tend to be retained, the Parks and Recreation Director
will carry out the naming process for a new park facility as early as possible after its acquisition or
development.
Section 4. Procedures:
A. Initiation of Proposed Name
I_ Preliminary consideration of naming proposals by City Council may be
initiated by a citizen, Council Advisory Committee, Commission, or City Task
Force, or elected or appointed official. Naming proposals for public facilities
which have not originated from an advisory committee or task force shall be
given directly to the City Council through the City Administrator. The City
Council will then direct the request to the appropriate advisory committee or
task force for the public notification and review.
2. Prior to naming proposals being forwarded to City Council for preliminary
review, naming proposals shall be formally reviewed by the appropriate
advisory committee(s) or task forces(s), as determined by the City Council, in
public meetings with opportunity provided for citizen input requested through
advanced meeting advertisement. The City Council, through the appropriate
department, will solicit public input prior to making a decision on a naming
request not assigned to a committee or task force for preliminary review.
3. Meeting minutes or staff reports shall be prepared that fully document input
received from citizens, committee or task force discussions, and a specific
naming recommendations) for preliminary review of City Council.
B. Preliminary City Council Review and Formal Decision
1. The item will be placed on the City Council meeting agenda for discussion and
action. Minutes from committee or task force meetings which include a
naming recommendation, or an appropriate department staff report, will be
transmitted to the City Council for review.
2. City Council, after consideration, by motion and majority vote may:
a. Formally name a public land or facility, or
b. Formally reject a naming proposal, or
CAP042513 Page 21
c. Hold a public hearing.
3. The decision of City Council to name or reject a recommendation to name,
public lands or facilities at preliminary review is subject to review by appeal.
C. Additional Public Input and Public Hearing
I_ If additional public input is needed, the City Council, prior to making a formal
decision on a naming proposal, will hold a public hearing no sooner than 30
days following the Council meeting at which recommendations were received
by the Council. That public hearing will be announced at least 10 days in
advance by a block advertisement in a local newspaper.
2. The purpose of the public hearing is to provide opportunity for additional
public input.
3. City council will do one of two things at this time:
a. Formally name a public land or facility, or
b. Formally reject a naming proposal.
D. Formal City Council Decision: A formal decision of a naming recommendation maybe made at the
time of:
1. Preliminary review or following;
2. Additional public input and public hearing.
3. Any decision to name a public land or facility or reject a recommendation to name a public
land or facility, is subject to review by appeal.
E. Appeal Procedure
1. Any decision to name or reject a recommendation to name a public land or facility is subject
to review by City Council through appeal. Appeals must be filed in writing with the City
Recorder within 30 days of the formal Council decision.
2. Written appeals shall include:
a. Name and address of personsrequestingreconsideration,
b. A statement of specific grounds for appeal,
c. A specific naming recommendation for the subject public land or facility.
3. If written appeal is tiled in the appropriate time period, the public land or facility- naming
decision at issue will be suspended until that name is reaffirmed, modified, or deleted by City
Council.
CAP042513 Page 22
4. Properly filed appeals shall be forwarded to City Council. In considering appeals, the
Council, by motion and majority vote may
a. Dismiss the appeal with no further review,
b. Act on the appeal upon review without further input, or
c. Set a public hearing date for additional citizen input regarding the appeal, and then
modify, reaffirm or delete the public land or facility name.
5. Once formal action on an appeal has been completed by City Council, the public land or
facility name shall become effective immediately, as applicable and as determined upon City
Council decision. The City Administrator shall determine the appropriate
6. There is no fee associated with an appeal. All citizens are considered to have a standing in
public land and facility naming matters, regardless of residency.
F. Public Notifications
1. The City Council finds widespread public involvement essential in considering naming of
public lands and facilities. It is the intent of this policy that committee or task force meetings
and individual citizen recommendations are adequately advertised and opportunity exists for
citizen input prior to developing recommendations for preliminary Council review.
Advertisements shall specify the public land or facility being discussed and any proposed
recommendations which may exist.
2. If additional input is desired by Council, advance notice will be provided for City Council
public hearings.
3. Chairs of the advisory committees, task forces, and appropriate city departments, on behalf of
the City Council, are charged with the responsibility of ensuring adequate opportunity is
provided for citizen input throughout the process.
4. The City Council may amend the naming procedures at any time to facilitate appropriate
levels of citizen involvement.
Return to Agenda
CAP042513 Page 23
Resolution
Accepting the Hidden
Grove /Green Valley
Water System
CAP042513 Page 24
Parks & Public Works Department Matt Samitore, Director
CENTRAL 140 South 3` Street I Central Point, OR 97502 1 541.664.7602 1 www.centraIpointomgon.gov
POINT
April 16, 2013
TO
Honorable Mayor and City Council
FROM
Matt Samitore, Parks & Public Works Director
SUJECT:
Acceptance of the Hidden Grove /Green Valley Water System
PURPOSE:
City formally accept the donation of the Hidden Grove /Green Valley Water System
SUMMARY:
The City has been negotiating with the Hidden Grove /Green Valley Home Owers Association
(HGGV HOA) for the purpose of accepting their private water system and converting it to a
public system with individually billed water meters. Currently the city has a large master meter
that services the entire complex. The HGGV HOA has sub - metering of each unit for billing
purposes. The system is the only one in the city where indivudal parcels can be bought and
sold that is not served by citywater system.
Upon investigation of their system it was determed that the main line was constructed of C -900
plastic pipe. Though not City Standard, they type of pipe is typcial and is accepted by many
munipalities in the west. The system was built in two phases in 1998 and 2002. The water
division has reviewed the as- builts and has field verified the pipe and connection points and
they system was installed correctly and shows minimal aging. The sub -water meters are not
acceptable for city metering system and will need to be upgraded. All upgrades to a City
system are estimated to cost approximately $30,000. Annual income from transfe ing them
from commercial to residential rate are anticipated to generate $20,000 more annually.
If approved the city will start work on upgrading their meters in May and completed no later than
June 30, 2013
RECOMMENDATION:
Accept the Hidden Grove /Green Valley Homeowners Association Water System. .
CAP042513 Page 25
RESOLUTION NO.
ACCEPTING THE HIDDEN GROVE /GREEN VALLEY WATER SYSTEM
Recitals:
A. The Hidden Grove /Green Valley Homeowners Association (HOA) has a private water
system that was installed in 1998 thm 2002.
B. The water system was constmcted of C -900 plastic pipe.
C. The City Water Division has investigated the system and found it in good working
condition.
D. Meters within the system will need to be changed out to match existing city
infrastructure. Change out will occur within two months of the adoption of this
resolution.
E. The Hidden Grove /Green Valley HOA has met with the city and made a formal request
to take over the system and has voted to relinquish the system to the City of Central
Point.
F. All units within the Hidden Grove/Green Valley HOA will be billed as residential units
except for the club house area which would be billed as commercial.
Section 1. To approve the acceptance of the Hidden Grove /Green Valley Water System.
Passed by the Council and signed by me in authentication of its passage this , day of
,2013.
Mayor Hank Williams
ATTEST:
City Recorder
Return to Agenda
CAP042513 Page 26
Cih ofCentcal PointCit_v Council
Cin I lull
140 St U111 "'it Street
Central Point. OR WS02
Re: Hidder. Grocer Green Valleti Honn-t.0 ner'e: As,ociudoa Rater Distril aicr Sutzm
Dear C its of (- eOfral Pnim City Council ltemhers:
°cr the ast sews! moots= member_; ofour Board al Dirretors bave been ttorkinc iitn the cv, finan.x
Ui-cctor, I3,1 edam,. and Cit- Dircctt�r of!'ublic R, k,:. Mail Samitne, rc'_ardin our water distribution
_,sent_ T h , di,ct:v..i, no ltac, included questions egardm_ hilLin hs our eatcr tse: the naintenancc
of', jr cater ,tem; and dr_ metering o; the utter used bs our :ndi, idua resident-s as tteli :ts oar
common Mee
Iti6 =cur understanding that the cir. Pahl is Works Department has inspectedton ater';nes and water'
distr@utioii ssnew and the Cith (`Central Print is prepared to takr oter the rnaintemaacc anal billing
eithout requinng Hidden Grpse Green Vul!e% Ho:nemsner'c Associatiou to make am repair, s, imtur
'DA
Um' C (''IC, aurm.ti� statcad .tal<l h ir, end pater ligtrbution ss,lx n, aut,ide each lot me pan w the
Common area' Cfrlie Aasoci a:ino.
rApere:a'tvice discunh;alamong the B:.ard er DlrcLiur,. the Board nad a niectina on Apr'' 15th '013
and has toted in fa,or oft'ie trmi,far ,four water di: irih .lion sA acm, its maintenance and repair. meter
readinuand billing user to the Cio, of( enital Point. The Board of Direcuwr agrees that this hencfits our
Association ri that the Cz of( entnl Point is better equipped to manage me iongtemt maintenance of
the ttatur system. I he City ,f( enval Paint can also procide;.tit residents ttith moire billing
enn,istencie, rer the sears t -, come
1 here shall be no proceeds paid in the 'ran fer LA the stater disiri h Lit ion ,c<tem.
This vote and subsequent action ams made in accordance with O.R.S. 94.665
Sin ro�cl:
Rcc tier \el t Bnm'd Pi_.idcnt
S v i w D tt dlt B� u Vice P, ,tdem
�r
in \ti hit rJ fer
Car; I Ro'cclibbb' /Jcew I nrd Secreiar,
P;:u�d'�1vS F3o� ioci at , —Ige
1901 Nanrck load. CentJl PDinI, OR '175C2 • ;541; E64 -j396 • hJgvhoas,learNir,t.ret
CAP042513 Page 27
Ordinance
First Reading -
Stormwater Credit
for School District
CAP042513 Page 28
Public Works Department
CENTRAL MaS Staff Report POINT Stephanie Holtey, CFM
April 25, 2013
Agenda item
Consideration of proposed amendments to Central Point Municipal Code Chapter 11.16, Stormwater
Utility Fees, to add provisions for a stormwater utility rate discount for public school districts.
Applicant: City of Central Point.
Background
The City established a storm utility fee in 2008 to fund storm drain maintenance and capital
improvement needs associated with the city's natural and constructed surface water management
system, including seven streams and storm drainage infrastructure. The municipal code allowed
provisions that granted credits for facilities designed to infiltrate water to reduce flooding and
stormwater pollution; however, credits were not provided for implementation of water resources
curriculum as part of K -12 education. This prompted School District 6 to request amendments to
Chapter 11.16 that would allow rate reductions for implementation of activities that benefit the City's
surface water management program.
The proposed amendments establish activities that may qualify for a rate discount upon approval by the
City Manager. The activities include:
Implement curriculum specific to the issues and problems of surface and stormwater
management, such as water quality, flooding, and mitigation;
. Facilitate student participation in events that help restore, monitor or enhance the surface
and stormwater system;
Identify and implement projects, maintenance protocols or other programs on School District
properties in the City that improve water quality and reduce flooding; and
. Implement other beneficial activities, programs or projects approved by the City Manager.
To qualify, the school district must submit a written requestfor the discount that identifies the qualified
activities proposed, expected benefits, the estimated number of students engaged in the activities and
a summary of how the anticipated discount will be used. An annual report submitted to the City will
describe the actual benefits of the activities implemented and will support the City's obligations to
CAP042513 Page 29
maintain compliance with State and Federal programs including the Bear Creek TMDL for temperature
and bacteria pollution remediation, the National Pollution Discharge Elimination System (NPDES)
Phase II program for stormwater pollution prevention, and the FEMA Community Rating System
recertification requirements to support continued flood insurance discounts.
Issues
None.
Recommendation
Approve and move to a second reading of Ordinance No. An Ordinance adding section
11. 16.095 to the Central Point Municipal Code to include provisions for stormwater utility credits for the
School District.
Return to Agenda
CAP042513 Page 30
ORDINANCE NO.
AN ORDINANCE ADDING SECTION 11.16.095 TO THE CENTRAL POINT
MUNICIPAL CODE TO INCLUDE PROVISIONS FOR STORMWATER UTILITY
CREDITS FOR THE SCHOOL DISTRICT
Recitals:
A. The single largest payer of storm water utility fees in the city is School District
No. 6.
B. The school district teaches a variety of classes and curriculum from K -12 on the
importance of environmental stewardship and benefits of clean water.
C. School District No. 6 has 4 facilities immediately adjacent to streams in Central
Point.
D. Words 4ned4hrGugh -are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Section 11.16.095 of the Central Point Municipal Code is added to read:
11.16.095 Stormwater rate discount for public school district
A. Parcel(s) owned or leased by a public school district, which provides
activities that directly benefit the surface and storm water management
program may receive a stormwater rate discount. Activities that qualify for
stormwater rate discount include:
1. Teaching curriculum specific to the issues and problems of surface
and storm water management;
2. Engaging students in community activities that expose students to
the efforts required to restore, monitor, or enhance the surface and
storm water management system;
3. Conducting and implementing a storm and surface water
assessment of school district parcel(s) that identifies projects,
maintenance protocols or other programs that align with the City's
surface and stormwater program goals of improving water quality
and reducing flooding; and
4. Implementing any other activity, program or project approved by the
City Manager that demonstrates benefits to the surface and
stormwater program.
CAP042513 Page 31
B. The school district shall provide a written request for a stormwater charge
adjustment allowed pursuant to this section include:
1. A description of the activities to be implemented;
2. The expected benefits of each proposed activity as it relates to the
goals of reducing localized flooding and protecting water quality;
3. The estimated number of students who will participate in proposed
activities; and,
4. A summary of how the funds saved by the service charge adjustment
will be used, including the amount to be used for surface and
stormwater improvement if applicable.
C. The amount of the service charge adjustment shall be a maximum of
twenty -five percent and will be determined by the City Manager based on
an evaluation of the school district's proposed program pursuant to
Section 11.16.090(B).
D. The service charge adjustment for the school district activity may be
applied to any parcel in the service area which is owned or operated by the
school district.
E. The School District shall submit an annual report on the results of the
activities implemented, how funds were used, and any proposed changes
to the program for the next fiscal year.
The stormwater rate adjustment shall be reviewed for effectiveness on an
annual basis to ensure mutual benefit of the stormwater rate adjustment.
Passed by the Council and signed by me in authentication of its passage this
day of , 2013.
Mayor Hank Williams
ATTEST:
Return to Agenda
City Recorder
CAP042513 Page 32
Resolution
Annexing 0.92 Acres
located at
214 W. Vilas
CAP042513 Page 33
City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
CENTRAL
POINT
STAFF REPORT
April 25, 2013
Community Development
Tom Humphrey, AICP
Community Development Director
AGENDA ITEM: FILE NO: 13009
Annexation of the Don Jones Park Community Garden, a portion of West Vilas Right -of -way and two
property boundary adjustments comprising 0.92 acres. Concurrent with annexation, the R -1
Residential Single-Family zone designation will be applied to Area 1, the Garden. The R -2
Residential zone will be applied to Areas 2 and 3, the boundary adjustments. The Garden's physical
address is 241 W. Vilas Road and is identified on the Jackson County Assessor's map as 37 2W
0H3A Tax Lot 1000. Applicant: City of Central Point; Agent: Neathamer Surveying, Inc.
STAFF SOURCE:
Tom Humphrey AICP, Community Development Director
BACKGROUND:
West Vilas Right -of -way: The City was granted jurisdiction of and has maintenance
responsibilities for West Vilas Road. This is a remaining section of right -of way not within the city
limits.
Area l: In 2008 the City of Central Point purchased the 0.32 acre property adjacent to Don Jones
Park. The Parks Department is operating new Community Garden plots on this property and it
should be annexed to the city.
Areas 2 and 3: In 2011 during preparation for construction of the City's water reservoir project, a
Rogue River Valley Irrigation District canal was relocated since the canal transected the reservoir
site. Property boundary line adjustments were done to facilitate the irrigation line and easement.
The relocated underground irrigation line is now situated along the east property line of the
reservoir and adjacent property owned by Dennis and Sailee Patterson.
The Planning Department sent letters to adjacent property owners inviting their participation in this
annexation. No others wish to participate and none of the properties immediately adjacent to the
Community Garden or the property adjustments were on record as having signed consent -to -annex
agreements with the City. The subject properties are adjacent to the city limits along the east, south
and west property lines as illustrated by the site map in Attactunent A.
Currently the subject properties are zoned by Jackson County as Light Industrial, designated
residential in the Urban Growth Boundary (UGB) and when annexed, they will have residential City
zoning. A park is a permitted use in the R -1 zoning district.
Page 1 of 3
CAP042513 Page 34
AUTHORITY:
ORS 222.125 authorizes annexation of property contiguous to cities when all of the owners of land
and majority of electors consent. CPMC 1.20 vests the City Council with the authority to order the
annexation of unincorporated territory in the Urban Growth Boundary into the City of Central Point.
This annexation is a `full consent annexation' since the property being annexed is owned by the
City of Central Point and Dennis and Sailee Patterson. The owners have initiated and consented to
the annexation.
Annexation Criteria:
I. Written Consents: The annexation application includes written consent to annex from
100% of the property owners and a majority of the electors within the annexation territory,
who have signed the annexation petition, which is evidence of written consent to annexation
(Exhibit Q. Accordingly, pursuant to ORS 222.125 and CPMC 1.24.020, the City Council
may order the annexation without notice, hearing or election.
2. Contiguous to City Limits: Pursuant to ORS 222.111, territory proposed for annexation
must be contiguous to the City or separated from it only by a public right -of -way or a
stream, lake or other body of water. The subject annexation area is contiguous to Central
Point to the east, south and west.
3. Within Urban Growth Boundary (UGB): The annexation territory is within the Urban
Growth Boundary of Central Point and is in compliance with the City- County Urban Growth
Boundary and Policy Agreement of September 1984 and amended in 1998.
4. Orderly Provision of Public Facilities: The City - County Urban Growth Boundary and
Policy Agreement requires that, in considering an annexation, urban facilities and services
must be adequate in condition and capacity to accommodate the additional level of growth
allowed by the Comprehensive Plan within the annexation area prior to or concurrent with
the development. Public Works has reviewed the existing public facilities and their
proximity to the annexation area and concluded that public facilities can be provided or
extended to the site. Any future enhancements of these facilities made necessary by
development of the annexation area will be the responsibility of the property owner and
regulated through the City's land use application process. This will result in an orderly
provision of public facilities to the annexation area.
5. Duly noticed and advertised notice of public hearing: Pursuant to ORS 222.120 notice of
the April 25, 2013 hearing before the City Council was published twice on April I I, 2013
and April 18, 2013 in the Mail Tribune newspaper and notice was posted in four (4) public
locations. In addition, on April 5, 2013 notice was mailed to each property owner of record
within 100 feet of the proposed annexation.
ISSUES:
None
Page 2 of 3
CAP042513 Page 35
ATTACHMENTS:
Attachment "A "- Graphic Illustration of the subject property
Attachment 'B "- Resolution No. — Ordering Annexation
Exhibit A: Written Description
Exhibit B: Annexation Depiction Map
Exhibit C: Annexation Petition
ACTIONS:
Consider the request to annex approximately 0.92 acres of land and right -of -way located at 241 W.
Vilas Rock Road.
RECOMMENDATION:
Approve Resolution
Return to Agenda
Page 3 of 3
CAP042513 Page 36
NCi
CENTRAL
POINT
I �
ra
ATTACHMENT A
W. Vllaa Rtl
heal
JomJOOnes Park
Gartle A
L-
Don Jones Park
Legend
City Limits Annex Areas
CAP042513 Page 37
cuv wma.
a�a roe,
[Area 3
City of Central Point
Don Jones Park Community Garden
and Boundary Line
Annexation
241 W. Vilas Road
ATTACHMENT B
RESOLUTION NO.
A RESOLUTION TO ANNEX 0.92 ACRES,
WEST VILAS RIGHT -OF -WAY AND LAND LOCATED AT 214 W. VILAS ROAD AND
IDENTIFIED ON THE JACKSON COUNTY
ASSESSOR'S MAP AS 37 2W 01BA, TAX LOT 1000.
APPLICANT: CITY OF CENTRAL POINT.
RECITALS:
A. The City of Central Point and Dennis and Sailee Patterson own approximately 0.92 acres
generally described in Exhibit A, which is not located within the City of Central Point city limits.
The Central Point City Council (the Council) is authorized under ORS 222.120 to hold a public
hearing for annexation proceedings without an election for annexation.
B. On April 25, 2013, the Council conducted a duly noticed public hearing on the annexation
application, at which time it reviewed the City staff report, heard testimony and comments on
the application to annex the 0.92 acre property specifically described in attached Exhibit "A"
Written Description and Exhibit "B" Annexation Depiction Map.
C. The City Manager, or designee, will transmit a copy of this resolution to the Oregon Secretary of
State, and this annexation is effective when filed with the Oregon Secretary of State pursuant to
ORS. 222.180.
D. This annexation is a full consent annexation as the City of Central Point and Dennis and Sailee
Patterson have petitioned for and consented to the annexation, attached petition Exhibit "C ".
The City of Central Point resolves as follows:
Section 1: The West Vilas right -of- wayand propertyat 241 West Vilas Road, described in the above
recitals and setforth in attached Exhibits "A" and "B" is proclaimed to be annexed to the City of Central
Point.
Passed by the Council and signed by me in authentication of its passage this __ day of
2011
Mayor Hank Williams
ATTEST:
City Recorder
Resolution No.
CAP042513 Page 38
EXHIBIT "A"
ANNEXATION BOUNDARY DESCRIPTION SHEET
AREA TO BE ANNEXED INTO THE CITY OF CENTRAL POINT:
AREA I
An area of land lying in the Northwest One - quarter of Section 1, 'township 37 South, Range 2
West of the Willamette Meridian, Jackson County, Oregon, being a portion of West Vilas Road
and that property described in that certain deed recorded on May on 2008 as Instrument No.
2008 - 017769, Official Records of Jackson County, Oregon. The exterior boundary of said area
being more particularly described as follows:
Commencing at the North One - quarter corner of Section 1 of said township, range and meridian;
thence North 89 046'20" West, along the north line thereof, a distance of 1332.94 feet to the
Northwest One - sixteenth corner of Section 1 of said township, range and meridian, also being on
the northerly right -of way of West Vilas Road, and the TRUE POINT OF BEGINNING;
thence leaving said section line and northerly right -of -way, South 00 °04'13" West, along the
westerly line of said Northeast One - quarter of the Northwest One - quarter, a distance of 130.00
feet to the northwest corner of that property described in Instrument Number 2008 - 017769,
Official Records of Jackson County, Oregon; thence continuing along said west line and along
said boundary the following courses: South 00 °04'13" West, a distance of 100.00 feet; thence
leaving said west line, South 89 °46'20" East, a distance of 100.00 feet; thence North 00 °04'13"
East, a distance of 153.04 feet to the northerly right -of -way of West Vilas Road, being the
begimring of a non- tangent curve to the right having a radius of 542.96 feet and a central angle of
21 034'56" (the long chord of said curve bears North 79 °01'24" East, a distance of 203.31 feet);
thence leaving said boundary, along the are of said curve and said right -of -way, a distance of
204.52 feet; thence continuing along said right -of -way, North 89048'52" East, a distance of 4.02
feet; thence leaving said right -of -way North 00 °04'13" East, a distance of 37.43 feet to said north
line of said section; thence along said north line, North 89 146'20" West, 303.57 feet to the Point
of Beginning.
Area to be annexed contains 0.76 acres, more or less.
AREA
A strip of land variable in width lying in the Northwest One - quarter of Section 1, Township 37
South, Range 2 West of the Willamette Meridian, Jackson County, Oregon, being a portion of
that property described as 'tact 1 in that certain deed recorded on October 27, 2010 as
Instrument No. 2010 - 035567, Official Records of Jackson County, Oregon. The exterior
boundary of said ship being more particularly described as follows:
Commencing at the North One - quarter comer of Section 1 of said township, range and meridian;
thence North 89 046'20" West, along the north lure thereof, a distance of 675.57 feet; thence
leaving said section line, South 00004'13" West, 34.88 feet to the southerly right of way of Vilas
Road, and the northeast corner of Tract 1 per Instrument Number 2010-035567, O'rcial Records
CAP042513 Page 39
of Jackson County, Oregon, also being the TRUE POINT OF BEGINNING; thence along the
boundary of said tract, South 00'04'13" West, a distance of 605.04 feet; thence North 89 055'45"
West, a distance of 7.00 feet; thence leaving said boundary, North 00 °03'39" East, a distance of
605.01 feet to said right -of -way, also being a point on the northerly boundary of said tract;
thence along said right -of -way and boundary North 89 °48'52" East, a distance of 7.10 feet to the
Point of Beginning.
Arca to be annexed contains 0.10 acres, more or less.
AREA
A strip of land variable in width lying in the Northwest One - quarter of Section 1, Township 37
South, Range 2 West of the Willamette Meridian, Jackson County, Oregon, being a portion of
that property described as Tract 2 in that certain deed recorded on October 27, 2010 as
Instrument No. 2010-035568, Official Records of Jackson County, Oregon. The exterior
boundary of said strip being more particularly described as follows:
Commencing at the North One- quarter corner of Section 1 of said township, range and meridian;
thence North 89 °46'20" West, along the north line thereof, a distance of 675.57 feet; thence
leaving said section line, South 00'04'13" West, 34.88 feet to the southerly right of way of Vilas
Road, and the northeast corner of Tract 1 per Instrument Number 2010 - 035567, Official Records
of Jackson County, Oregon; thence along the boundary of said tract, South 00 °04'13" West, a
distance of 605.04 feet; thence North 89 055'45" West, a distance of 7.00 feet to the northeast
corner of Tract 2 per Instrument Number 2010 - 035568, said official records; thence leaving the
boundary of said Tract 1, South 00 003'39" West, along the boundary of said Tract 2, a distance
of 184.00 feet to the TRUE POINT OF BEGINNING; thence continuing along said Tract 2 the
following courses: South 89055'44" East, a distance of 14.90 feet; thence South 01 °05'56" East,
a distance of 147.35 feet; thence South 89 058'55" West, a distance of 17.88 feet; thence leaving
said boundary, North 00 003'39" East, a distance of 147.35 feet to the Point of Beginning.
At ca to be annexed contains 0.06 acres, more or less.
Basis of bearings for this description is the north line of the Northeast One - quarter of the
Northwest One - quarter of Section 1, Township 37 South, Range 2 West of the Willamette
Meridian, as depicted on Survey Number 15762, filed in the office of the Jackson County
Surveyor.
Prepared By:
Neathamer Surveying, Inc.
3126 State Street, Suite 203
Medford, Oregon 97501
Phone: (541) 732 -2869
FAX: (541) 732 -1382
Project Number: 09002 -T -3
Date: March 19, 2013
CAP042513 Page 40
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RENEWAL: DEC. 31,2L rtc%
EXHIBIT B
SITE PLAN
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PREPARED FOR
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.._ OREGON
JULY 19, 1994
ROBERT V. NEATHAMER
2675
I � � '� Removal Dare J2/3l /l4
LL : Nea th 6 yinp,
3156 State St Site 203
P.O. 1 84
,,. I Medford, Oregoa 91501
PLOne (531) 2-13869
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PREPARED FOR
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an aN.. -o. m Toro
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CITY OF CEMRAL POINT
R
ce
s -o -
cm4ePnm, are avcaa
REGISTERED
a.
— -
PROFESSIONAL
LAND SURVEYOR
.._ OREGON
JULY 19, 1994
ROBERT V. NEATHAMER
2675
I � � '� Removal Dare J2/3l /l4
LL : Nea th 6 yinp,
3156 State St Site 203
P.O. 1 84
,,. I Medford, Oregoa 91501
PLOne (531) 2-13869
xCALE I' JYO
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EXHIBIT C
ANNEXATION PETITION
The undersigned hereby request and consent to the annexation to the City of
Central Point, Oregon, of the real property contiguous thereto described in Exhibit "A"
attached hereto and by this reference made a part of the within petition.
By their signature hereto, the undersigned certify that they are either "owners" of
land in the territory proposed to be annexed as described in Exhibit "A ", or arc "electors"
registered in the territory proposed to be annexed as described in Exhibit "A ".
This petition, containing the request and consent to said annexation, must be filed
with the Central Point City Council on or before the date of the public hearing to be held
upon the proposed annexation pursuant to ORS 222.120.
"Owner" is defined by ORS 222.120 as meaning the legal owner of record or,
where there is a recorded land contract which is in force, the purchaser thereunder. If
there is multiple ownership in a parcel of land, each consenting owner shall be counted as
a fraction of the same extent as the interest of the owner in the land bears in relation to
the interest of the other owners, and the same fraction shall be applied to the parcel's land
mass for purposes of the consent petition. If a corporation owns land in a territory
proposed to be annexed, the corporation shall be considered to be the individual owner of
that land.
"Elector" is defined in said statute as an individual qualified to vote under Article
11, Section 2 of the Oregon Constitution, which in turn requires that the individual be 18
years of age or older, a resident of the area in question, and registered to vote as required
by applicable state law. Furthermore, ORS 222.270(2) requires that electors petitioning
for annexation be registered in the territory proposed to be annexed.
Name /Address
Elector
Signature
Date
Or
Property
Owner?
City of Central
Point
City of Central
Point
140 S. 'Third St.
A
DaM S Patters
DM 1 /Ss lee Pat
3 2S 2013
F0 D� 1410
s
F�, e Fbint, Q2 97 24
a
a
Annexation Petition
Revised 9/26/06
CAP042513 Page 42
Resolution
City Council
Agreement to Support
a Community Center
CAP042513 Page 43
AParks & Public Works Department Matt Samitore, Director
CENTRAL 140 South T Street I Central Point, OR 97502 1 541.664.7602 I www.centralpointoregon.gov
POINT
April 16, 2013
TO Honorable Mayor and City Council
FROM Matt Samitore, Parks & Public Works Director
SUJECT: Community Center Ad -Hoc Committee Recommendations
PURPOSE:
Recommendation from the Community Center Ad -Hoc Committee on construction phasing and
operations estimates for a potential community center.
SUMMARY:
The Central Point Community Center Ad -hoc committee met twice with the purpose of splitting the
potential community center into three funding levels and having an preliminary operations budget to go
with each potential phase. The recommendation is needed for applying for state grants, state bonds
and private grant oppurtunities. A business / opeations plan was done in 2012 by City Staff. The
operations plan was used for each option depending on the what features are within each phase.
The Committee made the following recommendations:
1. The Hospital /VA Center would not be constructed unless there is a partner at the construction
phase. Add -on's for them would be planned, but not implemented without a formal agreement.
2. Fitness Component — Would only be built with an agreement with local business owner to provide
a partnership workout component, and is only planned currently if full funded is obtained.
3. Try to limit community center /park utility fees.
4. All Recreation Budget outside of special events will be used to run center.
5. Review General Fund Contributions - Funding for capital and debt payments could be shifted to
community center operations to make up some, if center comes online after 2017 -18 FY.
6. If outside funding is obtained community outreach and detailed cost analysis will be completed and
accepted by council prior to acceptance of any funds.
The Committee split the center into three phasing options:
A. Option 1: $5 to 8 Million dollars construction costs.
B. Option 2: $8 to $12 Million dollars construction costs.
C. Option 3: $12 to $18 Million dollars construction costs.
CAP042513 Page 44
Option 1: Features
A. Administrative and Parking, two class rooms = $880,000
B. First Floor Gym uses (two gyms, racquetball, locker rooms) — $2,350,000
C. Family Pool— $1,200,000
D. Pre- k/After School /Kitchen - $573,000
E. Senior Center /Teen Center /Kitchen - $700,000
Sub - Total: $5,700,000
Total: $7,967,870 with HVAC and soft costs included.
Operations Phase 1:
Expected Operating Costs: $900,000 annually
Expected Revenue: $650,000 annually
General Fund Potential $550,000
Utility fee: 0.00 to $1.00 (0.00 to $100,000)
Option 2: Features
Here are the features and cost break down:
A. All of Phase 1, plus second multipurpose room— 5.8 Million
B. Competition Pool — 3.6 Million
Sub - Total: $8,500,000 Million
Total: $11,696,780 with HVAC and soft costs included
Operations Phase 2:
Expected Operating Costs: $1,400,000 annually
Expected Revenue: $900,000 annually
General Fund Potential $550,000
Utility fee: $1.00 to $2.00 ($100,000. 200,000)
The cost recoveryfrom the competitive pool is unknown because of not having a more detailed analysis
of competitions revenue.
CAP042513 Page 45
Option 3: Features
This option incorporates all aspects of the center from the original open house designs, including two
stories, pools, gyms, fitness center, senior center, etc.
Sub - Total: $11,100,000 Million
Total: $14,407,979 with HVAC and soft costs included.
Operations Phase 3
Operational Costs: $1,760,000
Revenue: $1,130,000
General Fund Potential: $550,000
Utility Fee: $1.50 to $3.00 ($150,000. 300,000)
The cost recovery from the competitive pool is unknown because of not having a more detailed analysis
of competitions revenue.
RECOMMENDATION:
Approve the resolution setting the three construction phases, preliminary operations plan and funding
levels.
CAP042513 Page 46
RESOLUTION NO.
CITY COUNCIL AGREEMENT TO SUPPORT OPERATIONS OF A
COMMUNITY CENTER
Recitals:
A. The City of Central Point conducted a master plan for a potential community center in
20012 -13.
B. Costs for the Community center were established by a local architect.
C. City staff prepared a business plan that detailed the cost to operate the center at full build
out.
D. The business operations plan indicated a funding gap where additional public revenue
would be needed to support operations of the fully built out community center.
E. An Ad -Hoc committee was established in 2013 to review the phasing of the community
center and make recommendations on funding.
F. Ad -Hoc Committee recommended three funding levels for amenities and features in the
community center with operational needs for each.
G. The Ad -Hoc Committee recommends that if outside funding is obtained with any option
that additional community outreach and City Council approval of the operations plan be
completed prior to acceptance of any funds.
The City of Central Point resolves as follows:
Section 1. The City of Central recognizes three options for a Community Center based on
amenities, features and operational needs as detailed below.
Section 2. Each option requires a d ifferent funding level. If outside funding is obtained for any
of the three options, prior to acceptance of such funding,
A. The City will conduct additional community outreach.
B. Approval of the operations plan by City Council will be required.
CAP042513 Page 47
A. Funding Level I: 5 tog million dollars
Construction Costs:
Expected Operating Costs: $900,000 annually (Exhibit A)
Expected Operating Revenue: $650,000 annually (Exhibit A)
General Fund Contribution on Administration and other costs: $550,000
Utility fee: 0.00 to $1.00 (0.00 to $100,000), depending on annual operating costs.
CAP042513 Page 48
option 1
Feature
Cost
CSrculeaon /HVAC
Engineerin
/Arch
Administration
$
276,190
$
33,142
$
69,W
Large & Small Gym &Locker
$
1,68D,D00
$
201,60D
$
420,000
Aerobics /Yoga /RacBall
$
175,D00
$
21,12D
$
M,000
Family Pool
$
605,000
$
72,600
$
151,250
PoolAdmin /9torageJ3eating
$
845,350
$
102,642
$
213,838
3 eni or Center
$
283,560
$
34,D27
$
70,890
Pre -K /Aker School
$
348,280
$
41,794
$
8],0]0
I muit,purl]OSe r00m,
S
125,UDD
$
15,DDD
$
31,15D
Catering Suite
$
un,0DD
$
22,680
$
47,150
Mech /Elec/Catodial
$
92,400
$
11,088
$
23,100
Teen Room
$
117,DDD
$
14,04D
$
29,250
Parking Phose1
$
60D,D00
$
90,DDD
Site Development Phase 1
$
20D,D00
Erb Total
$
4,747,776
$
569,732
$
1,276,943
$ 6$94,445
VA Suite
$
192,5D0
$
23,100
$
48,125
Hospital Suite
$
6DD,DDO
$
72,D00
$
150,000
Therapy Spa
$
210,000
$
25,200
$
52,500
Sub Total
$
1,002,500
$
120,300
$
15D,625
$ 1,373,415
Total
$ 7,957,870
Expected Operating Costs: $900,000 annually (Exhibit A)
Expected Operating Revenue: $650,000 annually (Exhibit A)
General Fund Contribution on Administration and other costs: $550,000
Utility fee: 0.00 to $1.00 (0.00 to $100,000), depending on annual operating costs.
CAP042513 Page 48
B. Funding Level 2: 8 to 12 million dollars
Construction Costs:
Total
Expected Operating Costs: $1,400,000 annually
Expected Revenue: $900,000 annually
General Fund Contribution on Administration and other costs: $550,000
Potential Utility fee: $1.00 to $2.00 ($100,000- 200,000)
CAP042513 Page 49
$ 6,724,595
5 1,373,425
5 3,597,768
$11,69$780
Option 2
Feature
Cost
Circulation
Engineenn
/Arch
Administration
5
276,188
5
33,142
5
6"coA
Large &SmallGym &L,,ker
$
1,630,000
$
201,600
$
420,000
Aerobics /yoga /lice Ball
j
17e,000
j
21,120
j
44,000
Family Pool
605,000
72600
$
151,250
PcclAdmin /Skcage /Seating
$
855,350
$
102,642
$
213,338
Senior Center
j
293,5io
j
34,027
j
70,890
Pre'K /Aker School
5
348,280
5
41,714
5
97,070
2 multipurpo se rc c ms
$
220,000
$
26,400
$
55,000
Catering Suite
j
189,000
j
22680
j
47,250
McMfElec/Custodial
12,400
11,088
$
23,100
Teen POOm
$
117,000
$
14,040
$
29,250
Parking Ph2se1
j
600,000
j
90,000
Ste Development Phase 1
$
200,000
$
Sub Total
$
4,842710
$
581,132
$
1,300,693
VA Suite
$
192,500
$
23,100
$
48,125
Hospital Suite
5
600,000
5
72000
5
]30,000
Therapy Spa
5
210,000
5
25,200
5
52,500
Sub Total
51,002,500
5
120,300
5
25o,62s
Competition Peal
$
1,600,000
$
216,000
$
450,000
spectator viewing
5
249,000
5
29,160
5
62,000
Parking Ph a set
5
600,000
5
72,000
5
90.000
Site Development Phase 2
$
30,000
Sub Total
5
2,67ars"
5
317,760
5
60$000
Total
Expected Operating Costs: $1,400,000 annually
Expected Revenue: $900,000 annually
General Fund Contribution on Administration and other costs: $550,000
Potential Utility fee: $1.00 to $2.00 ($100,000- 200,000)
CAP042513 Page 49
$ 6,724,595
5 1,373,425
5 3,597,768
$11,69$780
C. Funding Level 3:
12
18 Million
option 3
Feature
Cost
Cirmlation /HVAC
Engineerin
/Artli
Administration
$
276,188
$
33,142
$
6"roa
Large & Small6ym &Locker
$
1,680,000
$
201,600
$
420,000
Pence ... /Yoga /PacBall
$
176,188
$
21,120
$
44,888
Family Pool
$
605,588
$
72,00
$
151,250
Pool Admi n/Storage/S eating
$
855,350
$
102,642
$
213,838
Same rCenter
$
2&3,560
$
34,027
$
70,890
Pre'K /Aker School
$
348,280
$
41,794
$
87,070
2 multipurpose moms
$
220,500
$
26,400
$
55,000
Catering Suite
$
119,000
$
22,680
$
47,250
McMfElec/Custodial
$
12,400
$
11,088
$
23,100
Teen Room
$
117,500
$
14,040
$
29,]50
Parking Phase 1
$
600,000
$
72,000
$
90,000
Site Development Phase 1
$
200,500
$
-
Sub -Total
$
4,142,770
$
653,132
$
1,300,693
VA Suite
$
192,511
$
23,100
$
23,100
Hospital Suite
$
600,000
$
72,000
$
72,000
Therapyspa
$
210,500
$
25,200
$
25,200
Sub- TOtoal
$
1,002,500
$
120,300
$
12D,300
Competition Pool
$
1,800,500
$
216,000
$
216,000
Spectator Viewing
$
248,000
$
29,760
$
29,760
Parking Ph ase2
$
600,500
$
-
$
90,000
Site Development Phase 2
$
30,000
Sub Total
$
2,678,500
$
245,760
$
335,760
Fitness Center
$
2PO,5OO
$
33,660
$
33,660
Punningluradk
$
216,500
$
25,920
$
25920
Child watch /Supporc
$
10.1,600
$
12,312
$
12,312
Sod Sto,Locker Rooms
$
336,000
$
40,320
$
40,320
A2romc/oanre /V0gaROOM
$
yTS00
$
31,680
$
31,680
Elevator
$
50,000
$
6,000
$
6,000
3 classrooms
$
207,000
$
31,680
$
31,600
Parking Prove
$
700,500
$
-
$
105,000
Site Development Phase 3
$
120,000
Sod Viewing Deck
$
248,100
$
29,760
$
29,760
Sub Total
$
2581,100
$
211,332
$
316,332
Total
Operational Costs: $1,760,000
Revenue $1,130,000
General Fund (Current Recreation & DJ) $550,000
CAP042513 Page 50
$ 6,796595
$ 1,243,10
$ 3,259520
$ 3,108,707
514,407979
Potential Utility Fee: $1.50 to $3.00 ($150,000- 300,000)
Passed by the Council and signed by me in authentication of its passage this , day of
,2013.
Mayor Hank Williams
ATTEST:
City Recorder
Return to Agenda
CAP042513 Page 51
Exhibit A
Southern Oregon Regional Rehabilitation, Recreation, and Community Center
Proposed Operating Budget
January 2012
Operating Budget
The operational budget planning for the Southern Oregon Regional Rehabilitation, Recreation,
and Community Center uses a conservative approach to estimating reasonable expenses and a
moderate approach to projecting revenues and is based on an understanding of the conceptual
project, the best available market area information, and the current practices of the City of
Central Point.
A line item operation budget is provided below. While this initial budget provides a baseline, it is
anticipated that revenues during the first year of operation may exceed these projections for these
reasons:
• Leading up to, and during the first year of operation, marketing and promotion efforts
and costs will be elevated to attract an expanded population.
• Particularly in year one and two, the attraction of the facility will be higher than in
subsequent years when the "newness" of the spaces declines and interest in participation
weakens.
There is no guarantee that the estimates and projections will be met, and there are many variables
that cannot be accurately determined during this conceptual planning stage or are subject to
change during the actual design and implementation process.
Expenditures and revenues have been developed based on the typical costs that occur in the
operation of a community center type facility. Expenses and revenues are based on the overall
size of the facility, the specific components within the building and the projected hours of
operation. Actual costs were utilized whenever possible and estimates for other expenses were
based on similar facilities in other areas. All expenses and revenues were calculated as
accurately as possible though actual cost may be more or less as final component design occurs
and facility begins operation.
Site Description
As initially conceived, the Southern Oregon Regional Rehabilitation, Recreation, and
Community Center will have the following components: a large and small gymnasium, group
exercise room, community pool, competition pool, therapy pool, racquetball courts,
weight /cardiovascular area, track, senior center, commercial kitchen, class rooms,
hospital /medical offices, Veterans Administration therapy suite, preschool classrooms,
lobby /lounge/vending area, locker rooms and administrative area. Approximately 91,895
square feet.
CAP042513 Page 52
Budget Summary
Parks and Recreation User Fee
Although, as is shown in the Budget Summary above, cost recovery is estimated to be relatively
high at 90 %, there will need to be a mechanism to make up for the difference between expected
revenues and expenditures. Staff suggests the implementation of a 53.00 a year Parks and
Recreation user fee that will offset this operational deficit. The fee will be analyzed yearly,
during the budget process, to ensure that the fee is accurate and meets the needs of the Southern
Oregon Regional Rehabilitation, Recreation, and Community Center.
Expenditures
Expenses are based on the overall size of the facility, the specific components within the building
and the projected hours of operation. Actual costs were utilized whenever possible and estimates
for other expenses were based on similar facilities in other areas. All expenses were calculated
as accurately as possible though actual cost may be more or less as final component design
occurs and facility begins operation. Generally, personnel costs make up the single highest
expense for most multi - purpose recreation facilities, often 60% of the operational budget. For the
Southern Oregon Regional Rehabilitation, Recreation, and Community Center personnel costs
are projected to be around 61 %. An estimate of staff levels is provided below.
Expenditures
Costs
Operating;
Facility Size in Square Feet
91,895
Revenue All
Operational
Costper
Subsidy/
Cost
Facility Size
Sources
Expenses
Square Foot
Investment
Recovery
91,895 SF
51,579,615
51,758,588
519.14
5178,973
90%
Parks and Recreation User Fee
Although, as is shown in the Budget Summary above, cost recovery is estimated to be relatively
high at 90 %, there will need to be a mechanism to make up for the difference between expected
revenues and expenditures. Staff suggests the implementation of a 53.00 a year Parks and
Recreation user fee that will offset this operational deficit. The fee will be analyzed yearly,
during the budget process, to ensure that the fee is accurate and meets the needs of the Southern
Oregon Regional Rehabilitation, Recreation, and Community Center.
Expenditures
Expenses are based on the overall size of the facility, the specific components within the building
and the projected hours of operation. Actual costs were utilized whenever possible and estimates
for other expenses were based on similar facilities in other areas. All expenses were calculated
as accurately as possible though actual cost may be more or less as final component design
occurs and facility begins operation. Generally, personnel costs make up the single highest
expense for most multi - purpose recreation facilities, often 60% of the operational budget. For the
Southern Oregon Regional Rehabilitation, Recreation, and Community Center personnel costs
are projected to be around 61 %. An estimate of staff levels is provided below.
Expenditures
Costs
Notes
Facility Size in Square Feet
91,895
Personnel Service
Full -Time Recreation Salaries
(w /benefits)
$345,000.00
Part-Time Recreation Salaries
$735,746.00
Suhmtal Personnel
$1,080,746.00
Utilities, Supplies, Repairs
Operational Supplies
$25,000.00
Utilities
$ 150,000.00
Maintenance Supplies
$ 25,000.00
Equipment Repair
$10,000.00
Aquatics Supplies
$30,000.00
Suhtmml Supplies
$240,000.00
CAP042513 Page 53
Proi;mms
General Recreation
$125,000.00
General operating funds
KidV enture
$7,350.00
excluding salaries
Discover Afterschool
524,526.00
excluding salaries
Scholarships
525,000.00
Fitness & Specialty Classes
S 16,000.00
Exercise supplies other than
equipment
Suhtotal Services
$197,876.00
Contracted Service /Miscellaneous
Bank card, printing contracted services
543,000.00
Advertising dues, telephone,
equipment rental
548,800.00
Janitorial Services
596,945.00
Subtotal Services
$188,745.00
Captial
Buildings & Improvements
534,147.34
Budgeted at 2% of operating
budget
Machinery & Equipment
S 17,073.67
Budgeted at I% of operating
budget
Subtotal Capital
$51,221.01
Grand Total Expenditures
$1,758,588.01
Operating cost per square foot
$19.14
CAP042513 Page 54
Revenues
Revenues are forecast based on anticipated drop -in fees and annual memberships, rentals around
anticipated scheduled programming, as well as information from the City of Central Point Parks
and Recreation staff. This takes into account program and facility components, multiple
admission and age discounts, as well as political and economic realities. The revenue categories
include both traditional and alternative sources:
• Daily admissions and annual memberships
• KidVenmre Preschool program
• Discovery Afterschool program
• Recreation and exercise classes
• Aquatics lessons
• Child care
• Facility rentals
• Vending/Concessions
• Lease Agreements
• City of Central Point Contribution
Revenue forecasts are based on the space components included in the facility, the demographics
of the local service area, the current status of alternative providers in the service area, and a
comparison to other facilities with similar components in the surrounding communities and
around the country. Actual figures will vary based on the final design of the facility and the
activity spaces included, the market at the time of opening, the designated facility operating
philosophy, the aggressiveness of fees and use policies adopted, and the type of marketing effort
undertaken to attract potential users to the facility. The revenue forecast will require a developed
marketing approach by staff to meet revenue goals.
Revenues
Notes
Daily/
Total Day
Annual
Passes /
Admission Fees
Fees
Memberships
Total Fees
DayPass - Adult
$5
3370
$16,850.00
Day Pass - Youth /Senior
$4
2118
$8,472.00
Adult Individual Annual
Memberships
$384
290
$111,360.00
Family Annual Memberships
- 4 members ($75 each
additional)
$804
420
$337,680.00
Senior /Youth Annual
Membership
$264
52
$13,728.00
Subtotal admission revenue
$488,090.00
CAP042513 Page 55
Facility Rentals &
Concessions
Locker rentals, towels, etc.
$11600.00
Facility Rentals
$61400.00
Aquatic Rentals
$M280.00
Drop -In Daycare
$21,960.00
Subtota(/acility operations
$117,240.00
Programs /Classes
KidVenmres
$71900.00
Discovery Afterschool
$171625.00
Specialty Classes
$6,000.00
Fitness Classes
$65,160.00
Aquatic Lessons
$93,600.00
Subtotal programs
$410,285.00
Leased Space
Concessions & Vending
$ 9,600.00
Lease @ $800
per month
Hospital
$90000.00
@ $1.50 per sq.
ft. per month -
5000 sq. ft.
Veterans Administration
$14,400.00
Utilities only
Sub total leased space
$114,000.00
City of Central Point
City of Central Point
$450,000.00
City
Contribution
GRAND TOTAL
REVENUE
$1,579,615.00
CAP042513 Page 56
Proposed Hours of Operation
Daily operational hours do not reflect hours for rentals of meeting rooms, after hour activities,
etc. These hours will be agreed upon time beyond hours open to the public. The facility is closed
eleven holidays and may also have reduced hours on the eves of some holidays. We expect that
the center will also be closed seven days per year for annual maintenance and deep cleaning.
The total operating hours per week equal 96.5 and the operating budgets are based on staffing for
these hours. Additional hours will be available for programs, rentals, special events, etc.
Facilities are intended to be designed to allow after hour rentals of components that are in high
demand such as conference /banquet rooms, multi -use courts, while having the ability to
minimize staffing and control access to unused parts of the center.
Hours of Operation
Operation at Hours
Puhlic/Program Hours
Total Hours
Monday Friday
5:30 am to 9:00 pm
77.5
Saturday
7:30 am to 6:30 pm
I I
Sunday
10:00 am to 6:00 pm
8
Total hours of operation per week 96.5
Estimated Staffing Levels
The construction and operation of the Central Point Community Center will require the addition
of fulltime and several part-time personnel to supplement staffing needs. The details of the
staffing plan and schedule are below. New positions have been bold /italicized. Personnel costs
are budgeted at 61% of the total community center budget. Please note that potential hospital
and VA staffs are not included below.
Full Time Staff
Title
Description
Wages
Facility /Aquatics
Responsible for overall operation and management of
$80M0
Manager
the facility.
Facility Coordinator
Coordinate staff and activities, schedule rentals, and
$70M0
have supervision responsibilities and limited
management responsibilities. This position will work
an opposing schedule from the Program Coordinator,
providing nearly around the clock full time supervision
and management for the Community Center.
Program Coordinator
Coordinate Community Center programs and work in
$70M0
conjunction with the Facility Coordinator to provide
supervision and management for the Community
Center.
Aquatics Coordinator
Coordinate with staffand activities in the aquatics
$60,000
portion of the facility, schedule aquatic rentals and
have supervision responsihilities and limited
management responsihilities.
CAP042513 Page 57
Maintenance
Coordinate all site maintenance and janitorial
$65,000
Coordinator
activities. May also he responsihle for special event
$49,500
Life Guards
coordination and maintenance.
$119,100
Total Full Time Salaries $345,000
Part Time Staff
Title
Number of Positions
Wages for all
positions
Guest Service /Receptionist
4+
$49,500
Life Guards
15
$119,100
Head Life Guards
4+
$61,020
Maintenance Sta
2+
$39,700
Instructors
20 -30
$144,000
Fitness Trainers
4+
$72,000
Senior Coordinator
I
$24,816
Preschool Teachers
8+
$64,750
Discovery After School Staff
10 -12
$160,860
Total Part Time Salaries $735,746
These positions could be outsourced. National average for wages is $10 to $14 per hour.
National average for wages is $12 to $50 per hour depending on certification
Total Stamens
CAP042513 Page 58
Positions
Wages/Salaries
Total Full Time
5
5345,000
Total Part Time
69
S7I7,556
Grand Totals
74
$1,080,746
CAP042513 Page 58
Southern Oregon Regional Rehabilitation, Recreation, and Community Center
Organization Chart
Parks & Public
Works Director
Facilities / Aquatic
Director
IFTE
Facilities
Manager/Coordinator
IFTE
Aquatics Manager Maintenance Staff
(1) Lead (I PTA
I FTE Workers (2 PT)
Head Lifeguard
(3-4 PT)
Part Time
Lifeguards
(LO -I5 PT)
CAP042513 Page 59
Program
Manager/Coordinator
IFTE
Childcare/ Preschool Fitness/Recreation
(preschool 6 -8 PT) Instructors
(afterschool 8 -I2 PT) (I5 -25 PT)
Preschool Teachers
(4 PT)
Preschool Helpers
(4 PT)
After School
Teachers (4 PT)
After School
Helpers (4 PT)
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