HomeMy WebLinkAboutCouncil Resolution 979RESOLUTION NO ~~ q
A RESOLUTION ADOPTING GENERAL, PROCEDURES
FOR FISCAL YI3AR 2003-2004
WHEREAS, the Central Point City Cowtcil deems it appropriate to authorize certain
appointments and procedures relating to City administration and budget, fiscal management and
bookkeeping matters for fiscal year 2003-2004.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CffY OF
CENTRAL POINT, OREGON that, for the fiscal year 2003-2004, the following appointments be,
and the same are hereby made, and the following policies and procedures be, and the same are hereby
adopted:
Section 1. Appointments.
A. Insurance Agent of Record. The Protectors Insurance is hereby appointed as
insurance agent ofrecord for the City for property, general liability, vehicle liability
and bond insurance.
B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney
and is designated as a sworn officer of the City under the terms of the letter of
agreement dated February 26, 1991.
C. Municipal Judge. James L. Mueller is hereby appointed as Mwlicipal Judge with a
retainer of $1,000 per month, including Social Security payments.
D. City Auditor. Moss Adams CPA's is hereby appointed as City Auditor pursuant to
statutes requiring independent fiscal audit of the City, and subject to the contract for
Audit of Oregon Municipality.
Section 2. Council Expenses. City Councilmembers may elect to receive compensation of
5125 per month, and the Mayor may elect to receive compensation of $250 per month. In addition
to said compensation, reimbursement may also be made to the Mayor and/or Councilmembers for
actual expenses incurred while on official City business.
Section 3. Designation of De on S1t01-y. Any Central Point branch of an FDIC insured bank,
the State of Oregon Local Government Investment Pool, and all successors in interest to those
institutions are each hereby designated as depositories for City funds, and the Finance Director or
his designee may deposit monies belonging to the City in any or all of said institutions in accordance
with applicable law until further order of the City Council.
Section 4. Si¢nature and Payment Authorisation. The Mayor, Councilmembers, and the City
Administrator are all authorized as signatories on depository resolutions required by depository
institutions. Any two of the above are hereby authorized to execute checks and savings withdrawals.
Section 5. Authority to Keep Invest Transfer and Fxnend Funds.
A. 'The Finance Director or his designee is hereby authorized to invest any surplus funds
in accordance with ORS 294.035 and ORS 294.810, in such investments as are
authorized by said statutes, and to U•ansfer funds from one account to another.
B. The Finance Director or his designee is hereby authorized to establish a petty cash
imprest fund with a balance maintained at $500. The fund may be used to maintain
cash drawer change funds and provide for misce] laueous expenditures not to exceed
530 per transaction, except that upon approval of the City Administrator or the
Finance Director, a maximum expenditure of $100 per transaction may be made.
C. The City Administrator or his designee is authorized to expend funds iu accordance
with budget appropriations. All revenues received and expenditures incurred by the
City in implementing the budget appropriations shall be reported to the Council.
Such reports will normally be made on a monthly basis.
Section 6. Accountuie Principles. The City shall maintain its financial records and books of
account in accordance with current generally accepted accounting principles, and all applicable laws
and regulations.
Section 7 Interfund and Overhead Fees. Expenditures incurred by one fund for the benefit
of another fund may be reimbursed in accordance with acceptable accounting procedures as
determined by the Finance Director.
Section 8. Bad Debts. The Finance Director is authorized to enter as uncolleetible any unpaid
bills of less than 51,000 which he reasonably determines to be uncolleetible and are more than six
months overdue.
Section 9. Outstanding Checks. Outstanding checks stale dated at least six months may be
voided, and if in the same fiscal year, may be credited back to where charged. If they are fi•om prior
fiscal years, they shall be credited to miscellaneous income in the proper fund.
Section 10 Canital Acquisition. Items costing more than 52,500, and having a useful life
of more than one year, shall be capitalized.
Section 11. Worker's Compensation Insurance. The City Administrator is authorized to enter
into an agreement forprovision of Worker's Compensation insurance coverage with such can•ier and
upon such terns as he shall deem to be in the best interests of the City.
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Passed by the Council and signed by me in authentication of its passage this ~ day of
June, 2003.
R'I'TE
Deputy City Recorder
APPROVED by me this ,~~y of June, 2003.
Mayor Hank Williams
Mayor IIank Williams