HomeMy WebLinkAboutCAP022813CITY OF CENTRAL POINT
City Council Meeting Agenda
February 28, 2013
Next Res.1351
Next Ord. 1968
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES
V. CONSENT AGENDA
Page A. Approval of January 24, 2013 Council Minutes
B. Approval of OLCC Application for Crown Market and
Deli
C. Appointment of Cherie Reeves-Rutledge to the Multi
cultural Committee
D. Approval of Surplus Vehicle List
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
A. Resolution No. ________, A Resolution of the City of
Central Point Setting Water Rates (Samitore)
B. First Reading - An Ordinance Amending Chapter
13.04.010 of the Central Point Municipal Code Regarding
Water Rates (Samitore)
C. Second Reading - Ordinance No. ______, Amending all
Sections in the Central Point Municipal Code Using the
Term “City Administrator” to read “City Manager”
(Clayton)
Central Point
City Hall
664-3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Kelly Geiger
Ward III
Ellie George
Ward IV
Allen Broderick
At Large
David Douglas
Rick Samuelson Jr.
Administration
Chris Clayton, Interim
City Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Human Resources
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
Kris Allison, Chief
VIII. BUSINESS
A. Planning Commission Report (Humphrey)
B. Bid Award for North Front Water Line (Samitore)
C. Approval of City Manager Agreement (Mayor)
VIII. MAYOR’S REPORT
IX. CITY MANAGER’S REPORT
X. COUNCIL REPORTS
XI. DEPARTMENT REPORTS
XII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIII. ADJOURNMENT
Consent Agenda
CAP022813 Page 1
CITY OF CENTRAL POINT City Council Meeting Minutes
January 24, 2013
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Rick
Samuelson, David Douglas, and Ellie George were
present. Kelly Geiger was absent.
Interim City Manager Chris Clayton; City Attorney Paul
Nolte; Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams;
Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present.
IV. SPECIAL PRESENTATION
• Presentation of Multicultural Awareness Youth Award Multicultural Committee Chair Fran Cordeiro-Settell presented a $500
scholarship to Crater High School Senior Madison Layton in recognition of promoting the dreams and goals of Dr. Martin Luther King Jr.
• Officer Swearing in
Police Chief Kris Allison swore in Police Office Manager Bobby Pomeroy, Lieutenant Greg Bruce and HTCU Lieutenant Mike Anderson.
• Presentation of Awards for D.A.R.E. Cruise
Chief Allison presented D.A.R.E. Cruise recognition awards to: Rogue Federal Credit Union; Rays Food Place; Bob and Janice Webber; Central Point Rotary
Club; Rogue Regency; Action Radiator; and Talent Lube. Without the
sponsorship and support of people and organizations like these the Central Point D.A.R.E. project would not be successful.
V. PUBLIC APPEARANCES - None
VI. CONSENT AGENDA
A. Approval of January 10, 2013 City Council Minutes.
B. Approval of OLCC Application for BobbiO’s Pizza
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City of Central Point City Council Minutes January 24, 2013
Page 2
Allen Broderick made a motion to approve the consent agenda as
presented. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce
Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
VII. ITEMS REMOVED FROM CONSENT AGENDA - None
VIII. BUSINESS A. Fire District 3 Quarterly Presentation and Report
Fire Chief Peterson presented the quarterly report for the Fire District. He explained the improvements of the last year to the Gold Hill station and response
times. The plans to build a station on Table Rock Road will be put on hold. The
current budget and economy will not allow the funds for a new station at this time. They will be making improvements to the current stations to help with
response times for the east side of Central Point. The district is working with RCC on training and obtaining volunteers to help with
staffing. They have also entered into an Intergovernmental Agreement with the Medford Fire District for maintenance of their fleet. B. Appointment of City Committee Members
Mayor Williams explained that there are several vacancies on City Committees.
The Council Packet provides applications from city residents interested in several of those positions.
• Planning Commission: Mayor Williams recommended appointment of Kay
Harrison to the Planning Commission. She has the back ground that is
important to this committee and several of the important changes that the City will be making in the near future.
Ellie George made a motion to appoint Kay Harrison to fill Planning Commission Position No. 2 with a term expiration date of December 31,
2014. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
• Citizen Advisory Committee: Mayor Williams recommended Linda Reel to
be appointed to the Citizen Advisory Commission.
Bruce Dingler made a motion to appoint Linda Reel to the Citizens Advisory Commission. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
• Parks and Recreation Commission: Mayor Williams stated that there are
two vacancies on the Parks and Recreation Commission. These are three
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City of Central Point City Council Minutes January 24, 2013
Page 3
year terms. He recommends appointing Lee Orr and Carl Orndoff to the Parks and Recreation Commission.
Ellie George made a motion to appoint Lee Orr and Carl Orndoff to the
Parks and Recreation Commission with terms to expire December 31, 2014
completing the current terms. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes;
Hank Williams, yes; and Ellie George, yes. Motion approved.
• Budget Committee: Mayor Williams stated that he would like to
recommend Kay Harrison for the vacant Budget Committee position. She has the back ground of the city projects and can continue to help guide
the city.
Bruce Dingler made a motion to appoint Kay Harrison to the Budget
Committee with a term ending December 31, 2015. Ellie George seconded.
Roll call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
C. December Financials/Mid-Year Report
Finance Director Bev Adams presented the financial statement ending December
31, 2012. She stated that funds and expenditures are all within the recommendations for this time of year. The City plans to stay status quo
regarding employees for the next year. There should be no new positions recommended during the budget process. IX. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. First Reading - An Ordinance amending all Sections in the Central Point Municipal Code Using the Term “City Administrator” to read “City Manager”
Interim City Manager Chris Clayton explained that we need to make some housekeeping changes to the Central Point Municipal Code. This ordinance will
change all references to City Administrator in our Municipal Code to City Manager as it now states in the Charter.
Bruce Dingler made a motion to move to second reading an Ordinance amending all Sections of the Central Point Municipal code Using the term
“City Administrator” to read “City Manager”. Allen Broderick seconded. Roll
call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1350, A Resolution Requesting a Public Hearing before the City of Central Point Municipal Court for the Purpose of
Seeking Authority to Order the Demolition of a Derelict Structure Owned by Clyde and Susan Olson Located at 332 N. Second Street, Central Point, Oregon
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City of Central Point City Council Minutes January 24, 2013
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Parks and Recreation Director Matt Samitore explained the progress letter
submitted by Mr. and Mrs. Olson and the work they have completed. They are requesting a 6 month extension in order to clean up the property and make enough improvements to sell the property.
The council discussed various properties around the city that have been declared
derelict and destroyed by the City. There is concern that if the resolution is not
approved tonight the progress on the property will slow down and the city will have to start all over again with public hearings and notices. It would be best to
approve the resolution and extend the court date if progress is continuing. Staff
would not be able to schedule a court date earlier than mid April.
Council has sympathy for the owners but they also have to take into
consideration the surrounding property owners. The Judge will most likely converse with the Mayor and Council before final sentencing. There was
discussion regarding the cost of demolishing the structure. It would be cost efficient for the owners to have someone do it other than the city.
Mr. Samitore stated that he will write the owners a letter outlining the rest of the process and that they can still appeal to the court. He will also provide a copy of the letter to the City Council so they are aware of what the owners have been
told. If the City is forced to demolish the structure a lien will be placed on the house. The Finance Department has the ability to place a memo on the lien
records so that any future owner will be aware of the concerns of the Council.
Bruce Dingler made a motion to approve Resolution No. 1350, A Resolution
Requesting a Public Hearing before the City of Central Point Municipal Court for the Purpose of Seeking Authority to Order the Demolition of a Derelict Structure Owned by Clyde and Susan Olson Located at 332 N.
Second Street, Central Point, Oregon. Ellie George seconded. Roll call: Allen
Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
X. MAYOR'S REPORT
Mayor Williams reported that he attended the Medford Water Commission meeting and updated the Council on their rate study. Peoples Bank has asked for updates to the sign code. They would like to use an LED sign for their business
on Pine Street. Mayor Williams asked for the Council to go into Executive Session after regular business under ORS 196-660 (2)(i) Employee Evaluations.
XI. CITY MANAGER’S REPORT
Interim Manager Chris Clayton reported that he attended the RVMPO meeting. They have recommended a list for approval. The Central Point Rail Crossing in
3rd on the list and it is likely that funds will be allocated for that project. Mike
Quilty will be happy to represent the City of Central Point on the MPO and
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City of Central Point City Council Minutes January 24, 2013
Page 5
transportation commissions. He is trying to plan the Council Retreat for March. Please let Mrs. Casey know what dates will work.
XII. COUNCIL REPORTS
Council Member Allen Broderick reported that he attended the Study Session on water rates. He attended the Parks and Recreation meeting where they made
recommendations for naming parks and discussed the cemetery.
Council Member Rick Samuelson reported that he attended the RVCOG
meeting, Kay Harrison will be appointed to the Executive Board.
Council Member Bruce Dingler reported that he attended the Study Session and
the employee recognition breakfast.
Council Member David Douglas reported that he attended the Study Session,
Chamber of Commerce board meeting and met with staff to begin the 4th of July event planning.
XIII. DEPARTMENT REPORTS
Community Development Director Tom Humphrey reported that:
• Staff is working on the East Side TOD recommendation for the February 28th Council meeting.
• He has been working with the MPO on Central Point project recommendations for funding.
• He has been selected as the only city representative for an RPS task force.
• He will have an update on the Pine Street Study in February once they finalize the document.
Police Chief Kris Allison reported that they have an officer graduating from the Police Academy tomorrow and another beginning on Monday.
Parks and Public Works Director Matt Samitore presented the Parks and Recreation Commission report. He asked the Council to approve a surplus
property list regarding several vehicles that the city no longer needs. Once approved the surplus property will be listed on propertyroom.com. Bruce Dingler made a motion to approve the surplus list as presented. David Douglas seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George,
yes. Motion approved.
XIV. EXECUTIVE SESSION – ORS 192.660 (2)(i) Employee Evaluations
Bruce Dingler moved to adjourn to executive session under ORS 192.660
(2)(i) Employee Evaluations. Rick Samuelson seconded. All said aye and the
meeting was adjourned at 8:44 p.m. into executive session.
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City of Central Point City Council Minutes January 24, 2013
Page 6
Council returned to regular session at 9:00 p.m.
Mayor Williams explained that Council has directed him to work on a contract with the Human Resource Director to make Chris Clayton the official City
Manager removing the Interim from his title. The Contract will come before the City Council at the February 28, 2013 meeting for review. The contract will be
effective March 1, 2013 if approved by Council.
XV. ADJOURNMENT
Allen Broderick moved to adjourn, Ellie George seconded, all said “aye” and the Council Meeting was adjourned at 9:07 p.m.
The foregoing minutes of the January 24, 2013, Council meeting were approved by the
City Council at its meeting of February 28, 2013.
Dated: _________________________ Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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STAFF REPORT April 12th, 2012
AGENDA ITEM: Committee Appointment Consent Agenda Item to Appoint a Member to the Multicultural Committee
STAFF SOURCE: Deanna Casey, City Recorder BACKGROUND: The Multicultural Committee is a seven member committee with five members. The City has received an application from Cherie Reeves-Rutledge who is interested in being appointed to the Multicutlural Committee or the Arts Commission. The Arts Commission has been disbanded due to lack of items and lack of members. The Current Multicultural members are: Fran Cordeiro-Settell Adam McCarthy Christina Garrett Jill Gregg Amy Sweet
FISCAL IMPACTS: None
ATTACHMENTS: 1. Committee Application RECOMMENDATION: Approve Cherie Reeves-Rutledge to the Multicultural Committee for a three year term.
ADMINISTRATION DEPARTMENT 140 South 3rd Street · Central Point, OR 97502 · (541) 664-7602 · www.centralpointoregon.gov
CAP022813 Page 10
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Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
STAFF REPORT February 20, 2013
AGENDA ITEM:
The City would like to surplus the following vehicles
STAFF SOURCE:
Matt Samitore, Director
SUMMARY:
The City has updated its fleet and equipment purchases from the approved 2012-2013 budget and one from the upcoming 2013-2014 budget (dump truck). The cost to repair the dump truck is greater than
its current value. The bucket truck can no longer be repaired and needs a complete rebuild or use only
the truck portion only. The lawnmower was replaced in July 2012. The Street Sweeper was replaced with the newer machine (CMAQ Grant) in October 2012.
#2080 – 2000 New Holland commercial mower – 1157 hours – still runs, replaced by Hustler mower in 2011.
#3168 – 1998 International 4700 Bucket truck – 140,330 miles – truck runs fine, self-leveler does not
function properly, deemed unsafe.
#3175 – 1995 GMC Topkick – 4 yd dump truck – 158,837 miles – dead cylinder and needs fuel
injectors. $2900.00 repair bill.
#3161 – 1988 – International F600 Tymco sweeper – 17,956 miles – Still runs, replaced with Schwarze sweeper in October 2012
RECOMMENDATION
Approve the surplus property list.
CAP022813 Page 13
Resolution
Setting Water Rates
CAP022813 Page 14
Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 |
www.centralpointoregon.gov
STAFF REPORT
February 19, 2013
AGENDA ITEM:
Water Rate Increases
STAFF SOURCE:
Matt Samitore, Director
SUMMARY:
In November of 2009,, the FCS Group completed a water rate study which confirmed that a water rate
increase was necessary to meet current and future needs and to maintain water distribution service
levels currently provided by the City of Central Point. The principal project manager for FCS group,
John Ghilarducci, presented a comprehensive rate analysis and future rate recommendations to the
City Council in early 2010. After careful deliberation, the City Council adopted a “cost of service” rate
plan which included an inverted block rate structure to be implemented over a period of 10 years; a
plan which included annual water rate adjustments and a gradual increase of the repair and
replacement fees.
Following Council adoption of the new “cost of service” rate plan which was implemented in
February 2010, a series of variables has proceeded to negatively impact the revenue projections
contained in the 2009 water rate analysis. The City Council then made changes in January 2011 to
increase the base fee to $10.00 in an effort to match the projected fund needs.
However, several factors have played a significant role in the fund not meeting its revenue
projections and needs.
Current Variables:
1. Unusually wet/cold winter & spring.
CAP022813 Page 15
2. Unusually short summer weather period.
3. Debt Financing/Payment for Vilas Water Reservoir
4. The new rate structures impact on conservation.
5. Limited growth within the system – Recession.
6. 2006-2008 CIP Plan with limited return on investment.
The attached updated/revised “cost of service” plan (attachment “A”) is based upon two primary
factors. 1) The need to stabilize the fund so it no longer has a negative fund balance and 2) Councils
goal of rebuilding a reserve over the next 10 years.
Possible Future variables:
1. Water reservoir capital project – Tolo/Exit 35 Planning
2. Medford Water Commission’s future policy decisions.
PROPOSAL:
1. Staff has prepared a resolution adopting a new rate schedule per the revised attachment
(Attachment “B”) If adopted, the revised rate schedule will increase the average single family
residential base rate from $11.00/month to $13.00/month, a net increase $2.00 per month.
There is a proposed 8% change to consumption rates.
2. Hidden Grove system would be billed at the same as standard single family homes, with the
City potentially taking over the system in next 6 months based upon budget committee/city
council directive.
3. Residential Irrigation Meters would be billed the residential rate.
4. All residential meters will be billed on the number of units associated with the type of housing
instead of the meter size.
FISCAL IMPACTS 1. Adoption of the revised rates will strengthen the integrity of the water fund and start creating a fund reserve. RECOMMENDATION: Approve the attached Resolution with the revised rate plan as proposed.
CAP022813 Page 16
Res. No.___________; February 28, 2013 Page 1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT
SETTING WATER RATES
Recitals:
A. In November 2009, the City of Central Point conducted a comprehensive water rate
study. Based on the findings of that study it was determined that in the best interest of
the City’s water utility service business water rates will be amended annually.
B. March 2011 revenue requirements were reviewed and an update was made to the
water study and rates. This update to the water rate master plan includes Medford
Water Commission’s current rate increase and forecasting for the next two years of
water purchases, and provided sufficient funding for debt service on the water reservoir
project to be completed in 2013.
C. Since 2011 the water fund has had a negative fund balance because of factors with low
growth within the city, seasonal low in temperatures and construction of the Vilas water
reservoir have all contributed to the negative fund effect.
D. In January 2013 a study by Financial Consultant Services (FCS) Group, Inc. determined
rates that are needed to stabilize the fund.
E. The rate adjustment will affect the fixed monthly base charges for service as well as an
increase consumption rates.
F. Multi-Family base rates will be based upon 50% of the residential 5/8” meter size.
G. Senior Housing base rates will be based upon 25% of the residential 5/8” meter size.
The City of Central Point resolves as follows:
Section 1. Effective March 20, 2013, the City of Central Point Water Rates shall be as set forth
on the attached schedule
CAP022813 Page 17
Res. No.___________; February 28, 2013 Page 2
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"12.00 1.00 13.00 0.86 1.67 2.75
1"17.00 2.45 19.45 0.86 1.67 2.75
1.5"22.00 8.15 30.15 0.86 1.67 2.75
2"32.00 11.15 43.15 0.86 1.67 2.75
3"52.00 25.25 77.25 0.86 1.67 2.75
4"72.00 43.85 115.85 0.86 1.67 2.75
6"137.00 86.00 223.00 0.86 1.67 2.75
8"212.00 139.50 351.50 0.86 1.67 2.75
Residential
Meter Monthly Monthly Total Monthly Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf
5/8"10.50 1.00 11.50 1.51
1"13.50 2.10 15.60 1.51
1.5"18.50 4.00 22.50 1.51
2"23.50 7.15 30.65 1.51
3"38.50 14.10 52.60 1.51
4"55.50 21.70 77.20 1.51
6"102.00 44.00 146.00 1.51
8"160.00 68.00 228.00 1.51
Commercial & Standby
CAP022813 Page 18
Res. No.___________; February 28, 2013 Page 3
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"11.00 1.50 12.50 0.86 1.67 2.75
1"17.00 4.15 21.15 0.86 1.67 2.75
1.5"27.00 8.65 35.65 0.86 1.67 2.75
2"39.00 14.00 53.00 0.86 1.67 2.75
3"72.00 28.00 100.00 0.86 1.67 2.75
4"108.00 44.00 152.00 0.86 1.67 2.75
6"208.00 88.00 296.00 0.86 1.67 2.75
8"330.00 139.00 469.00 0.86 1.67 2.75
Hydrant 27.00 20.00 47.00 3.02
Hidden Grove 2,376.00 198.00 2,574.00 1.51
Expo 0.00 0.00 0.00 1.46
Hardship Discount 50%50%
Outside City Factor 200% 200%
Irrigation
Units Monthly Monthly Total Monthly Volume Charge
Base Charge R & R Charge Fixed Charge
3 18.00 4.50 22.50 1.51
4 24.00 6.00 30.00 1.51
5 30.00 7.50 37.50 1.51
6 36.00 9.00 45.00 1.51
7 42.00 10.50 52.50 1.51
8 48.00 12.00 60.00 1.51
9 54.00 13.50 67.50 1.51
10 60.00 15.00 75.00 1.51
Multi-Family
CAP022813 Page 19
Res. No.___________; February 28, 2013 Page 4
Passed by the Council and signed by me in authentication of its passage this _____ day of
February, 2013.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
Units Monthly Monthly Total Monthly Volume Charge
Base Charge R & R Charge Fixed Charge
5 15.00 1.25 16.25 1.51
10 30.00 2.50 32.50 1.51
15 45.00 3.75 48.75 1.51
20 60.00 5.00 65.00 1.51
25 75.00 6.25 81.25 1.51
30 90.00 7.50 97.50 1.51
35 105.00 8.75 113.75 1.51
40 120.00 10.00 130.00 1.51
Senior-Housing
CAP022813 Page 20
Ordinance
First Reading
Amending
Chpt 13.04.010
Regarding water
rates
CAP022813 Page 21
140 South Third Street • Central Point, OR 97502 • 541.664.3321 • Fax 541.664.6384
To: City Council
From: Matt Samitore, Director, Parks & Public Works
Subject: Water Rate Ordinance Revisions
Date: February 13, 2012
AGENDA ITEM:
Amendments to Chapter 13.04.010 regarding water rates
STAFF SOURCE:
Matt Samitore, Director
SUMMARY:
The current municipal code still has some language related to the cost of water fees.
The ordinance revision would eliminate all the fee schedules from the ordinance and
allow for council to approve changes via a resolution.
Staff has also added language defining that the number of units can also be a factor in determining the water rate.
Lastly, the amount charged to outside customers was changed to 200% per
recommendations from council at the January study session.
If Council approves of the second reading a resolution will be introduced replacing the
miscellaneous fees.
RECOMMENDATION:
Approved the first reading of the amendments to changer 13.04.010 and schedule a second reading.
STAFF REPORT
Parks and Recreation Department
Matt Samitore, Director
CAP022813 Page 22
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 13.04.010 OF THE CENTRAL POINT
MUNICIPAL CODE REGARDING WATER RATES.
Recitals:
A. The current ordinance allows for inequities in residential billing.
B. Billings for residential meters shall be based upon the number of units and not the meter size.
C. Rates and fees shall be adjusted by City Council via resolution.
D. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Chapter 13.04.010 of the Central Point Municipal Code is amended to read:
13.04.010 Water rates.
A. Water rates, which are adopted by resolution, are based on a cost of service
structure and are defined by the following categories: residential, commercial
and standby, and irrigation. Special rate considerations are also established for
Hidden Grove, Jackson County Expo, hardship discounts, and an outside city
factor.
Water rates will generally include the following: a monthly fixed base charge, a
fixed monthly repair and replacement fee, and usage rates based on
consumption. Rates are also defined by meter size, number of residential units
and water usage rates are based on an inclining scale.
B. Any amount of water used shall be paid for at the rate specified in the schedule
above per one hundred cubic feet or fraction thereof.
C. The rate for use of water outside the city limits shall be one and one-half two
times the rate charged to users within the city.
D. Water rates and associated fees may be modified annually as deemed
necessary by the city council.
CAP022813 Page 23
E. All water connections will be billed a nonrefundable account maintenance fee of
ten dollars set by resolution.
F. Water connections or reconnections made on regular work days between the
hours of four-thirty p.m. and eight a.m., weekends, or holidays are considered
after hours and will be assessed an additional seventy-five-dollar fee set by
resolution.
G. Water connection charges for bulk water drawn from fire hydrants will be
charged according to the current rate schedule, plus a one-hundred-fifty-dollar
account set up fee adopted by resolution.
H. Standby water service or fire protection water service charges will be according
to the water rate schedule adopted by resolution.
I. Accounts turned off for nonpayment will be assessed a thirty-five-dollar fee, set
by resolution, upon reconnection.
J. A thirty-five-dollar fee set by resolution will be charged for all dishonored
payments.
K. A water meter fee of two hundred fifty dollars set by resolution will be charged
for each meter.
L. A water tap fee of two thousand seven hundred dollars set by resolution will be
charged for each new connection from the meter to the city water line.
M. Compound meters will be assessed a monthly base charge plus repair and
replacement fees according to the largest sized compound meter, with the
smaller bypass meters charged for water consumption only. The base charge
and replacement fees will be set by resolution. (Ord. 1932 §1(part), 2010).
Passed by the Council and signed by me in authentication of its passage this _______
day of ___________, 2013.
Mayor Hank Williams
ATTEST:
CAP022813 Page 24
Ordinance
Second Reading
Changing references
of City Administrator
to City Manager in
CPMC Book
CAP022813 Page 25
STAFF REPORT February 28, 2013
AGENDA ITEM: Ordinance Amending CPMC Changing “City Administrator” to read “City
Manager” Second Reading of an Ordinance Amending all Sections in the Central Point Municipal Code using the Term “City Administrator” to read “City Manager”
STAFF SOURCE: Chris Clayton, Interim City Manager Deanna Casey, City Recorder BACKGROUND:
The 2010 City Charter changed the title of the City Administrator to City Manager. The Central
Point Municipal Code refers to a City Administrator in multiple sections throughout the code. The
proposed Ordinance is needed in order to keep current with the City Charter and will allow the
Municipal Code to be codified using the term City Manager rather than City Administrator.
The City Council moved this Ordinance to second reading on January 24, 2013 with no
recommended changes.
FISCAL IMPACTS: None
ATTACHMENTS: Ordinance Amending all Sections in the Central Point Municipal Code using the Term “City Administrator” to read “City Manager” RECOMMENDATION: Approve Ordinance No. ________ Amending all Sections in the Central Point Municipal Code using the Term “City Administrator” to read “City Manager”
ADMINISTRATION DEPARTMENT 140 South 3rd Street · Central Point, OR 97502 · (541) 664-7602 · www.centralpointoregon.gov
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ORDINANCE NO. _______
AN ORDINANCE AMENDING ALL SECTIONS
IN THE CENTRAL POINT MUNICIPAL CODE USING THE TERM
“CITY ADMINISTRATOR” TO READ “CITY MANAGER”
Recitals:
A. Section 33 of the City of Central Point Charter of 2010 provides that the
Office or City Manager is established as the administrative head of the city
government.
B. Prior to the adoption of the 2010 charter, section 21 of the 1982 charter
provided that the City Administrator will be the administrative head of the
government of the City.
C. The Central Point Municipal Code in a multitude of places utilizes the term
City Administrator or Administrator instead of the term City Manager or
Manager. The authority and duties and other references to the City
Administrator are the same for the City Manager. The code should be
amended to so indicate.
The people of the City of Central Point do ordain as follows:
Section 1. Any and all sections of the Central Point Municipal Code that use the term
City Administrator are amended by substituting City Manager for City Administrator.
Section 2. Where the context requires, any and all sections of the Central Point
Municipal Code that use the term Administrator, standing alone, are amended by
substituting Manager for Administrator.
Section 3. The City Recorder is directed to make such changes in the Central Point
Municipal Code.
Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
City Recorder
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Business
Planning
Commission Report
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City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Community Development
Tom Humphrey, AICP
Community Development Director
PLANNING DEPARTMENT MEMORANDUM
Date: February 28, 2013
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Planning Commission Report
The following items were presented by staff and discussed by the Planning Commission at a regularly scheduled meeting on February 5, 2013.
A. Deliberation for East Side Transit Oriented Development (TOD) District (File No. 12003) – Continued Public Hearing to consider adoption of an Eastside TOD District and Amendments to the Comprehensive Plan (map), Zoning Code (map),
Transportation System Plan (TSP) and the Zoning Ordinance for TOD Districts and
Corridors, Application Review and Design Standards. The Planning Commission
continued its discussion of TOD-related land use planning that staff is performing at the
direction of the City Council. Planning staff responded to public input from previous meetings and made changes to various zoning code sections in an effort to safeguard
land owners and residents of the area who may wish to continue farming in the Urban
Growth Boundary. Staff prepared findings to address these issues and those that have
been brought up by the Oregon Department of Transportation.
An ODOT representative was present at the meeting to listen only since the public
hearing was closed. Planning staff prepared and presented findings from further traffic
analysis that has been done and from conversations with RVCOG and ODOT staff.
Staff presented a resolution for approval of the East Side TOD with findings supporting
that conclusion. The Commission voted unanimously to approve the resolution and forward a recommendation of approval to the City Council.
B. Public Hearing to Amend Central Point Municipal Code R-2, Residential Two-
Family District, CPMC Section 17.24 (File No. 13005) – Public Hearing to consider legislative Land Use Regulation amendments to Section 17.24. The text amendment would allow an applicant a choice to develop using the Transit Oriented Development
Low Mix Residential (TOD-LMR) standards of Section 17.65 or the existing R-2
standards. The Planning Commission understood and was supportive of making these
changes in order to afford Central Point property owners more design and development
options for R-2 zoned property throughout the City. The Commission unanimously recommended approval of this code amendment.
Under the general topic of Discussion, the Commission was given an update on the status and
success of the Rogue Valley Recovery Home on Alder Street.
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Business
Bid Award for North
Front Street Water
Line Project
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140 S. Third Street • Central Point, OR 97502 • 541.664.3321 • Fax 541.664.6384
STAFF REPORT
DATE: FEBRUARY 19, 2013
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, DIRECTOR
SUBJECT: North Front Waterline
SUMMARY: The City received bids from seven construction companies for the project. The
engineer’s estimate for the work was $337,000. Unfortunate the apparent low bidder and one other bidder failed to include the second addenda which added another cost item. The specifications for the construction bidding required that all addenda be submitted at the time of the bid opening. This
allows for fair bidding from all interested parties. The low bidder, Central Pipeline was rejected
because of this error. With the two companies excluded the City received five bids. The qualified
low bid is from Pilot Rock Construction, Inc. They have done numerous projects in Central Point including most recently the Sandra/Hopkins Storm Drain (2012) and the underground portion of the water reservoir (2012-13).
RECOMMENDATION: Staff recommends City Council approve the low bid to Pilot Rock
Construction.
Parks & Public Works Department
Matt Samitore, Director
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Business
Approval of City
Manager Employment
Agreement/Contract
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STAFF REPORT
February 28, 2013
AGENDA ITEM: Approval of City Manager Employment Agreement/Contract
Set a salary range for the position of City Manager for the City of Central Point of $100,000 - $130,000 and
authorize the Mayor to negotiate a contract codifying the terms of the agreement including, at a minimum,
specifics regarding duties, compensation, benefits, duration and severance.
STAFF SOURCE:
Hank Williams, Mayor and Barbara Robson, Human Resources Director BACKGROUND:
In August 2012, Phil Messina gave his notice to terminate his employment as City Manager for the City of
Central Point effective October 12, 2012. At the October 11, 2012 meeting of the Central Point City
Council, a motion was made to appoint Assistant City Manager Chris Clayton as Interim City Manager and
authorize the Mayor to negotiate a contract. The terms of the interim contract specify that, “The City
Council may, at any time during the life of this agreement, vote to remove the interim status from INTERIM
CITY MANAGER’S title, at which times the terms of this agreement will be extended until the parties
negotiate an employment agreement.”
The Mayor has proposed that removal of interim status from Mr. Clayton’s title be considered by the
Council and that a new contract be negotiated. The Mayor requested that staff research the salaries of city
managers for comparison.
FISCAL IMPACTS:
When the Council filled the City Manager vacancy internally, the resulting vacancy in the position of
Assistant City Manager was not filled. Contracting with the City Manager within the range proposed will
not have an increased fiscal impact on the City. FINDINGS:
1) A survey of city managers of comparable cities revealed that total compensation averages
$133,930 per year, with salaries ranging from a low of $108,824 to a high of $139,734.
ADMINISTRATION DEPARTMENT 140 South 3rd Street · Central Point, OR 97502 · (541) 664-7602 · www.centralpointoregon.gov
CAP022813 Page 33
2) With additional benefits, commensurate with what the Interim City Manager contract currently
provides (excluding insurance), a salary range for Central Point of between $100,000 and $130,000
annually would provide a total compensation package comparable to similarly situated Oregon
cities.
3) Mr. Clayton has served the City of Central Point loyally and well for more than 14 years, holding
multiple positions of increasing responsibility, including Assistant City Manager and Interim City
Manager. Mr. Clayton has a broad-based knowledge spanning all aspects of city operations. He is
liked and respected by staff, allowing the city’s leadership transition to occur very smoothly. RECOMMENDATION:
Approve a motion to remove the interim status from the City Manager title and authorize the Mayor to
negotiate a contract.
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