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HomeMy WebLinkAboutCAP012413CITY OF CENTRAL POINT City Council Meeting Agenda January 24, 2012 Next Res.1350 Next Ord. No.1969 I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M. II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. SPECIAL PRESENTATION • Swearing in Lieutenant Greg Bruce •Presentation of Awards for D.A.R.E. Cruise •Presentation of Multicultural Awareness Youth Award V. PUBLIC APPEARANCES VI. CONSENT AGENDA Page 7 A. Approval of January 10, 2013 Council Minutes 11 B. Approval of OLCC Application for Bobbios Pizza VII. ITEMS REMOVED FROM CONSENT AGENDA VIII. BUSINESS – – A. Fire District 3 Quarterly Presentation and Report (Chief Peterson) 15 B. Appointment of City Committee Members (Mayor Williams) 31 C. December Financials/Mid-Year Report (Adams) Central Point City Hall 664-3321 City Council Mayor Hank Williams Ward I Bruce Dingler Ward II Kelly Geiger Ward III Ellie George Ward IV Allen Broderick At Large David Douglas Rick Samuelson Administration Chris Clayton, Interim City Manager Deanna Casey, City Recorder Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Human Resources Barb Robson, Director Parks and Public Works Department Matt Samitore, Director Jennifer Boardman, Manager Police Department Kris Allison, Chief IX. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS 42 A. First Reading An Ordinance Amending all Sections in the Central Point Municipal Code Using the Term “City Administrator” to read “City Manager” (Clayton) 45 B. Resolution No. ____________, A Resolution Requesting a Public Hearing before the City of Central Point Municipal Court for the Purpose of Seeking Authority to Order the Demolition of a Derelict Structure Owned by Clyde and Susan Olson Located at 332 N. Second Street, Central Point, Oregon (Clayton) X. MAYOR’S REPORT XI. CITY MANAGER’S REPORT XII. COUNCIL REPORTS XIII. DEPARTMENT REPORTS XIV. EXECUTIVE SESSION - ORS 192.660 (2)(i) Employee Evaluations The City Council will adjourn to executive session under the provisions of ORS 192.660 (2)(i) Employee Evaluations. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XV. ADJOURNMENT Special Presentation Multicultural Awareness Youth Award CAP012413 Page 1 MEMORANDUM January 14, 2013 To: Honorable Mayor and City Council Members Deanna Casey, City Recorder From: Fran Cordeiro-Settell, Chair Re: Multicultural Awareness Youth Award (MAYA) Presentation ------------------------------------------------------------------------------------------------------------ In 2012, the City of Central Point Multicultural Committee created the annual Multicultural Awareness Youth Award Scholarship of $500.00 to be awarded to a Crater High School Senior student applicant whom best promotes the dreams and/or goals of Dr. Martin Luther King Jr. In January 2013, the committee reviewed 7 applications at our meeting for the MAYA Scholarship and unanimously decided on who we believe is most deserving of this award. On behalf of the committee, it is our pleasure to announce that Madison Layton as the recipient of the MAYA Scholarship and respectfully request the presentation of our award to be presented to her by the Mayor at the next appointed Council meeting. Madison’s tireless and historical efforts to be involved in several community services based programs such as Community 101 is to be commended. She showed to have the drive and commitment to the group researching and attending site visits on each non- profit organization candidate with her team to best find a fit to their mission statement to focus on the well-being and acceptance of children in our community. We would like to recognize our 6 other applicants Dana Briggs, Allie Winningham, Dalyn McCauley, Brieana George, John Martinez and KaitLynn Culbertson for their time and dedication to their community services and volunteering whether it be through school programs and/or personal efforts. Keep up the good work! Sincerely, Fran Cordeiro-Settell Multicultural Committee Chair City of Central Point, Oregon 140 S 3rd Street, Central Point, OR 97502 541.664.3321 Fax 541.664.6384 www.centralpointoregon.gov Multicultural Committee Fran Cordeiro-Settell - Chair Christina Garrett - Vice Chair Jill Gregg, Amy Sweet & Adam McCarthy Committee Members CAP012413 Page 2 CAP012413 Page 3 C A P 0 1 2 4 1 3 P a g e 4 C A P 0 1 2 4 1 3 P a g e 5 Consent Agenda CAP012413 Page 6 CITY OF CENTRAL POINT City Council Meeting Minutes January 10, 2013 i. OATH OF OFFICE – 7:00 p.m. The Oath of Office was administered to Mayor Hank Williams, Council Member At-Large Rick Samuelson, Council Member At-Large David Douglas, and Council Member Ward IV Allen Broderick. I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:05 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Kelly Geiger, Rick Samuelson, David Douglas, and Ellie George were present. Interim City Manager Chris Clayton; Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams; Parks and Public Works Director Matt Samitore; IT Manager Jason Richmond; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION Police Chief Kris Allison introduced the members of the Southern Oregon High Tech Crimes Unit. We have members from the FBI, Medford, Central Point, Grants Pass, Homeland Security, Ashland and Jackson County. These are the people diligently working on Cyber Crimes in our community and throughout the state of Oregon. V. PUBLIC APPEARANCES - None VI. CONSENT AGENDA A. Approval of December 13, 2012, City Council Minutes B. Approval of Temporary Street Closure for SO’Cross Kelly Geiger made a motion to approve the Consent Agenda as presented. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA - None CAP012413 Page 7 VIII. BUSINESS A. Council President Appointment Mayor Williams explained that appointment of a Council President is an annual responsibly for the City Council. The Council President presides in the absence of the mayor and acts as mayor when the mayor is unable to perform mayoral duties. Council Member Kelly Geiger nominated Bruce Dingler. There were no more nominations. Council Member Kelly Geiger made a motion to appoint Bruce Dingler as 2013 Council President. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, Abstain; Kelly Geiger, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Council Representation Appointments Mayor Williams stated that the City Council has a responsibility to represent Central Point on various committees and organizations throughout the Rogue Valley. The Council discussed the committees they would be interested in representing. There was discussion regarding the transportation meetings that Mike Quilty attends representing the City of Central Point. Council is concerned that they did not get regular reports from Mr. Quilty in 2012 and would like to have regularly scheduled reports in 2013 if he is still interested in representing Central Point. C. Audit Presentation Chris Dye, CPA, from Johannsen, Dye & Perkeypile. Mr. Dye explained the process of the annual audit and presented the Administrative Letter. There were no negative findings this year to report to the Council. The Water Fund was the only fund that ended with a negative balance. When they do the audit each year they test and watch procedures and make sure there are no holes in the system that could cause a problem. They enjoy working with the City of Central Point. He provided his contact information to all the Council Members and stated that they can contact him if they have any future questions. D. Planning Commission Report Community Development Director Tom Humphrey stated that the Planning Commission had one item that they discussed on January 8th. This was a continued Public Hearing from their December meeting regarding the East Side Transit Oriented Development (TOD). They continued their discussion of the TOD-related land use planning that staff is working on at the direction of the City Council. ODOT submitted a letter that challenges the City’s TSP traffic analysis and conclusions and pressed the City to adopt a draft Interchange Area CAP012413 Page 8 Management Plan (IAMP) and enter into an unwritten IGA for the Pine Street exit. After receiving testimony from both ODOT and local area residents, the Commission closed the public hearing and directed staff to prepare a resolution recommending approval of the East Side TOD with findings supporting that conclusion. E. MPO/RVACT Twin Creeks Rail Presentation Community Development Director Tom Humphrey showed the Council the presentation he did for the MPO as a grant request for the Twin Creeks Rail Crossing. The MPO has grant money that will be divided up amount agencies in Jackson and Josephine Counties. The city is hopeful that we will be granted a major part of the funds needed for the rail crossing. Currently our project is ranked third among the list of applicants. If the City is awarded the funds for the project we would need to work with the developer on responsibilities of the City and Developer. The Developer is very motivated to do what needs to be done for this project. IX. MAYOR'S REPORT Mayor Williams reported that he attended the Medford Water Commission meetings. The Cities Coalition is pressuring MWC to do a water rate study. He also attended the Bobbio’s Pizza ribbon cutting ceremony. X. CITY MANAGER’S REPORT Interim City Manager Chris Clayton reported that: • MWC has agreed to do an independent rate and SDC Study. The Cities Water Coalition want to make sure this is a study not a report. • LOC is offering training in the Valley on Ethics and Governing Basics. • There will be a Study Session on January 14th at 6:00 pm. • Staff is recommending cancelling the February 14th Council Meeting and moving the Council retreat to March. He will be in touch with the Council on a final date for the retreat. • The February Study Session will be February 11th. XI. COUNCIL REPORTS Council Member David Douglas reported that he attended the Bobbio’s Ribbon Cutting Ceremony. XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that Planning Commission members will be attending a planning training at RVCOG. This would be a good training for City Council members as well if you are interested. CAP012413 Page 9 Police Chief Kris Allison reported that two reserve officers are training. She explained the steps that the Central Point Police Department has taken to help students and parents feel safe at the schools in Central Point. We are present in and around the schools throughout the day and are always available if special needs arise. Parks and Public Works Director Matt Samitore reported that: • There have been questions regarding the gazebo from Mon Desir again. The Council made a decision last year to put the gazebo in the new Arboretum. Does the Council still wish it to go there or would they like to revisit this subject. Council direction is to stay with the original decision of locating the gazebo at the Skyrmann Arboretum. • The reservoir has been delayed because of the water pump issues. • Avista is currently lowering their lines in preparation of the parking lot improvements which will begin very soon. Finance Director Bev Adams reported that the $40,000 from the Housing Fund she reported on last month can go to Food and Friends. However the City must purchase the food and provide a receipt to the state. Staff is working with Food and Friends in order to complete this requirement by the end of February. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Ellie George moved to adjourn, Bruce Dingler seconded, all said “aye” and the Council Meeting was adjourned at 8:47 p.m. The foregoing minutes of the January 10, 2013, Council meeting were approved by the City Council at its meeting of January 24, 2013. Dated: _________________________ Mayor Hank Williams ATTEST: __________________________ City Recorder CAP012413 Page 10 C A P 0 1 2 4 1 3 P a g e 1 1 C A P 0 1 2 4 1 3 P a g e 1 2 C A P 0 1 2 4 1 3 P a g e 1 3 Business Appointment of City Committee Members CAP012413 Page 14 TO: Honorable Mayor and City Council FROM: City Recorder Deanna Casey SUBJECT: 2013 Committee Appointments DATE: January 24, 2013 The City has been recruiting for Committee members for several months advertising in the City Newsletter, City Website and Mail Tribune. Planning Commission Position 2 on the Planning Commission became vacant with the election of Rick Samuelson to the City Council. This term expires December 31, 2014. The City has received four application for the Planning Commission. David deVilleneuve Kay Harrison Brant Harnois Patrick Smith All applicants live within the City of Central Point. Current members are: Chuck Piland Tom Van Voorhees Mike Oliver Tim Schmeusser Craig Nelson Mayor Williams will make his recommendation for the Planning Commission at the meeting. Citizens Advisory Committee There is one vacancy on the Citizen Advisory Committee. We have advertised for committee members as stated above. The City has received two applications and both applicants live within the city limits. Citizen Advisory Committee members do not have termination dates. Patrick Smith Linda Reel Current members are: Larry Martin Jeff Pfeifer David Painter Sam Inkley Eric Snyder Wade Six Mayor Williams will make his recommendation for the Citizen Advisory Committee at the January 24, 2013 meeting. CAP012413 Page 15 Park and Recreation Commission There are currently two vacancies on the Park and Recreation Commission. The election of David Douglas to the City Council created one of those vacancies. The city has received two applications for the Parks and Recreation Commission. Both applicants live within the city of Central Point. The Parks and Recreation Commission terms are for three years. The expiration of the new appointments will be December 31, 2014 to complete the current terms. Lee Orr Carl Orndoff Current members are: Patricia Alvarez John Beck Deven Howard Mark Ludwiczak Neil Olsen Mayor Williams will make his recommendation at the Council Meeting on January 24, 2013. Budget Committee There is one vacancy to be filled on the Budget Committee with the vacancy of Scott Dippel. The Budget Committee must have seven City Council Members and seven City Residents. Kay Harrison and David deVilleneuve who have applied for the Planning Commission have also stated they would be willing to be appointed to the Budget Committee. The Budget Committee is a three year commitment for City Residents. The term for this appointment will expire on December 31, 2015. Current committee members are: Bill Stults Steven Weber Randy Sparacino Michael Quilty Jason Lukaszewicz Karen Huckins Mayor Williams will make his recommendation to the Council on January 24, 2013. ACTION: There should be a motion for each committee. It is not recommended to group these appointments into one action. CAP012413 Page 16 C A P 0 1 2 4 1 3 P a g e 1 7 C A P 0 1 2 4 1 3 P a g e 1 8 C A P 0 1 2 4 1 3 P a g e 1 9 C A P 0 1 2 4 1 3 P a g e 2 0 C A P 0 1 2 4 1 3 P a g e 2 1 C A P 0 1 2 4 1 3 P a g e 2 2 C A P 0 1 2 4 1 3 P a g e 2 3 C A P 0 1 2 4 1 3 P a g e 2 4 C A P 0 1 2 4 1 3 P a g e 2 5 C A P 0 1 2 4 1 3 P a g e 2 6 C A P 0 1 2 4 1 3 P a g e 2 7 C A P 0 1 2 4 1 3 P a g e 2 8 C A P 0 1 2 4 1 3 P a g e 2 9 Business December Financials/Mid Year Report CAP012413 Page 30 C A P 0 1 2 4 1 3 P a g e 3 1 C A P 0 1 2 4 1 3 P a g e 3 2 C A P 0 1 2 4 1 3 P a g e 3 3 C A P 0 1 2 4 1 3 P a g e 3 4 C A P 0 1 2 4 1 3 P a g e 3 5 C A P 0 1 2 4 1 3 P a g e 3 6 C A P 0 1 2 4 1 3 P a g e 3 7 C A P 0 1 2 4 1 3 P a g e 3 8 C A P 0 1 2 4 1 3 P a g e 3 9 C A P 0 1 2 4 1 3 P a g e 4 0 Ordinance Amending all sections in the CPMC to use term City Manager CAP012413 Page 41 TO: Honorable Mayor and City Council FROM: Chris Clayton, Interim City Manager SUBJECT: An Ordinance Amending all Sections in the Central Point Municipal Code using the Term “City Administrator” to read “City Manager” DATE: January 24, 2013 The 2010 City Charter changed the title of the City Administrator to City Manager. The Central Point Municipal Code refers to a City Administrator in multiple sections throughout the code. The proposed Ordinance is needed in order to keep current with the City Charter and will allow the Municipal Code to be codified using the term City Manager rather than City Administrator. The City Attorney has created the attached Ordinance for your adoption. RECOMMENDED ACTION: Move to second reading an Ordinance Amending all Sections in the Central Point Municipal Code using the Term “City Administrator” to read “City Manager”. Staff Report Administration Department Chris Clayton, Interim City Manager Deanna Casey, City Recorder Barb Robson, Human Resource Manager CAP012413 Page 42 ORDINANCE NO. _______ AN ORDINANCE AMENDING ALL SECTIONS IN THE CENTRAL POINT MUNICIPAL CODE USING THE TERM “CITY ADMINISTRATOR” TO READ “CITY MANAGER” Recitals: A. Section 33 of the City of Central Point Charter of 2010 provides that the Office or City Manager is established as the administrative head of the city government. B. Prior to the adoption of the 2010 charter, section 21 of the 1982 charter provided that the City Administrator will be the administrative head of the government of the City. C. The Central Point Municipal Code in a multitude of places utilizes the term City Administrator or Administrator instead of the term City Manager or Manager. The authority and duties and other references to the City Administrator are the same for the City Manager. The code should be amended to so indicate. The people of the City of Central Point do ordain as follows: Section 1. Any and all sections of the Central Point Municipal Code that use the term City Administrator are amended by substituting City Manger for City Administrator. Section 2. Where the context requires, any and all sections of the Central Point Municipal Code that use the term Administrator, standing alone, are amended by substituting Manager for Administrator. Section 3. The City Recorder is directed to make such changes in the Central Point Municipal Code. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 20___. __________________________ Mayor Hank Williams ATTEST: City Recorder CAP012413 Page 43 Resolution Requesting Order of Demolition of Derelict Structure CAP012413 Page 44 STAFF REPORT DATE: JANUARY 17, 2013 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MATT SAMITORE, DIRECTOR BACKGROUND Council asked City staff to keep track of work performed by the current owners of 332 North Second Street. Staff has noticed some minor cleanup being conducted at the site in the past few weeks. On January 17, 2013 staff received a letter from Mr. and Mrs. Olson detailing a plan for some renovation to the site with a medium term goal of selling the property this year. Public Works Staff reviewed the letter and items 1 and 2 have been done per the letter. Pictures of the site as of 4:00 PM on January 17, 2013 show the current state of the building. RECOMMENDATION: Council can either direct staff to proceed forward on demolition of the building or work with property owners on their schedule for selling the property. Parks & Public Works Department Matt Samitore, Director CAP012413 Page 45 CAP012413 Page 46 CAP012413 Page 47 CAP012413 Page 48 CAP012413 Page 49 CAP012413 Page 50 CAP012413 Page 51 CAP012413 Page 52 C A P 0 1 2 4 1 3 P a g e 5 3 C A P 0 1 2 4 1 3 P a g e 5 4 121003 Ron emlf re Olson derelict structure. From: Ron Barnett <Ron.Barnett@centralpointoregon.gov> To: "Law@ashlandhome.net" <Law@ashlandhome.net> Date: 10/03/2012 04:46 PM Subject: Derelict Structure Dear Paul, I’m sending you this information on a Derelict Structure (Central Point Municipal Code section 8.03.020) located at 332 N. Second Street, Central Point, Oregon 97502, map page 372W03DD, tax lot 1300. The City wants it demolished under section 8.03.070. I thought you would be able to write a letter for the owners, Clyde and Sharon Olson, 1508 Wilson Place, Medford, Oregon 97504. The following issues are proof of this being a derelict structure. 1) The structure has been continuously unoccupied over 20 years or more, Mrs. Olson verified that on 10/02/12 during a short conversation, at the location 332 N. 2nd St. 2) It has been in a state of disrepair for more than 9 years. Overgrown berry bush and weeds. The berry bush have grown through windows in the rear of the residence. 3) On September 14, 2010 the owners were given a letter stating the house was in violation of the Derelict Structure Ord. and made them submit a plan as to what there intensions were to either demolish the house or fix all the problems so it could be inhabited. They submitted plans to remove all the junk inside the house and sell it as is. They asked the City Council to give them time. The Olson’s have not done the things they stated they would do in the plan and all the junk is still inside the residence. There is berry bush growing in the back of the house and the weeds are several feet high again. The inside of the house stinks with an overwhelming stale smell. It is filthy inside. 4) There have been thirteen calls for service to the residence since 2003. There have been numerous arrests for trespass, drugs, minors in possession, criminal mischief and burglary. Several neighbors have reported seeing cats and rats running in the yard. Officers patrol this area because of its close vicinity to Crater High School. CAP012413 Page 55 The following are cases since 2003: 1) Case # 03-4458 , 08/23/2003 Criminal Mischief, Burglary. Two juvenile arrests 2) Case #04-0405, 01/22/2004 Trespass, Drugs 3) Case # 05-0659, 02/01/2005 Drugs 4) Case # 07-2032, 03/30/2007 Ordinance Violation 5) Case # 08-6978, 12/01/2008 Suspicious Circumstances 6) Case # 09-0229, 01/13/2009 Suspicious Circumstances 7) Case # 10-0268, 01/12/2010 Unsecure Premises 8) Case # 10-0979, 02/15/2010 Noise Violation 9) Case # 10-5900, 09/14/2010 Ordinance Violation 10) Case # 10-5920, 09/15/2010 Suspicious Circumstances 11) Case # 10-6198, 09/26/2010 Unsecured Premises 12) Case # 11-0173, 01/09/2011 Suspicious Circumstances 13) Case # 11-2001, 03/25/2011 Criminal Mischief Let me know what you need me to do. Sincerely, CENTRAL POINT POLICE DEPARTMENT Ron Barnett, Community Services Officer CAP012413 Page 56 155 South Second Street Central Point, OR 97502 Desk: 541-664-3321 (x251) Fax: 541-664-2705 www.centralpointoregon.gov CAP012413 Page 57 CA P 0 1 2 4 1 3 Pa g e 5 8 CA P 0 1 2 4 1 3 Pa g e 5 9 CA P 0 1 2 4 1 3 Pa g e 6 0 CA P 0 1 2 4 1 3 Pa g e 6 1 CA P 0 1 2 4 1 3 Pa g e 6 2 CA P 0 1 2 4 1 3 Pa g e 6 3 CA P 0 1 2 4 1 3 Pa g e 6 4 CA P 0 1 2 4 1 3 Pa g e 6 5 CA P 0 1 2 4 1 3 Pa g e 6 6 CA P 0 1 2 4 1 3 Pa g e 6 7 CA P 0 1 2 4 1 3 Pa g e 6 8 CA P 0 1 2 4 1 3 Pa g e 6 9 CA P 0 1 2 4 1 3 Pa g e 7 0 RESOLUTION NO. _______ A RESOLUTION REQUESTING A PUBLIC HEARING BEFORE THE CITY OF CENTRAL POINT MUNICIPAL COURT FOR THE PURPOSE OF SEEKING AUTHORITY TO ORDER THE DEMOLITION OF A DERELICT STRUCTURE OWNED BY CLYDE AND SUSAN OLSON LOCATED AT 332 N. SECOND STREET, CENTRAL POINT, OREGON. RECITALS: A. Chapter 8.03 of the Central Point Municipal Code (CPMC) authorizes the City of Central Point to require the demolition of structures determined to be derelict. B. Before a structure may be demolished, the council must first adopt a resolution requesting that the matter be heard before the municipal court. The owners of the structure are to be afforded an opportunity to be heard by the council before a resolution by the council is adopted. C. The municipal court, in determining whether the structure is so derelict that it should be demolished, considers such factors as dilapidation, disrepair, structural defects, defects increasing certain listed hazards, uncleanliness, sanitary facilities, public nuisance, and the history of unlawful activity. D. The burden is on the city to show that demolition of the structure is in the public interest. Based upon the above recitals and on information provided to the council regarding the history and condition of the structure located at 332 N. Second Street, Central Point, Oregon, owned by Clyde and Susan Olson, the City of Central Point resolves: Section 1. The Municipal Court of the City of Central Point is requested to conduct a public hearing regarding the structure located and owned as described immediately above to determine if the structure should be demolished pursuant to the provisions or CPMC Chapter 8.03. Section 2. The owner(s) and occupant(s) shall be provided notice by certified mail of the date and time set for hearing. Notice shall also be posted on or near the derelict structure and copies delivered to the affected neighborhood association. Passed by the Council and signed by me in authentication of its passage this day of , 2013. Mayor Hank Williams ATTEST: _____________________________ City Recorder CAP012413 Page 71