HomeMy WebLinkAboutCAP012413CITY OF CENTRAL POINT
City Council Meeting Agenda
January 24, 2012
Next Res.1350
Next Ord. No.1969
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATION
• Swearing in Lieutenant Greg Bruce
•Presentation of Awards for D.A.R.E. Cruise
•Presentation of Multicultural Awareness Youth Award
V. PUBLIC APPEARANCES
VI. CONSENT AGENDA
Page 7 A. Approval of January 10, 2013 Council Minutes
11 B. Approval of OLCC Application for Bobbios Pizza
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. BUSINESS
– – A. Fire District 3 Quarterly Presentation and Report (Chief
Peterson)
15 B. Appointment of City Committee Members (Mayor
Williams)
31 C. December Financials/Mid-Year Report (Adams)
Central Point
City Hall
664-3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Kelly Geiger
Ward III
Ellie George
Ward IV
Allen Broderick
At Large
David Douglas
Rick Samuelson
Administration
Chris Clayton, Interim
City Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Human Resources
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
Kris Allison, Chief
IX. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
42 A. First Reading An Ordinance Amending all Sections in the Central Point
Municipal Code Using the Term “City Administrator” to read “City
Manager” (Clayton)
45 B. Resolution No. ____________, A Resolution Requesting a Public Hearing
before the City of Central Point Municipal Court for the Purpose of Seeking
Authority to Order the Demolition of a Derelict Structure Owned by Clyde
and Susan Olson Located at 332 N. Second Street, Central Point, Oregon
(Clayton)
X. MAYOR’S REPORT
XI. CITY MANAGER’S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION - ORS 192.660 (2)(i) Employee Evaluations
The City Council will adjourn to executive session under the provisions of ORS 192.660
(2)(i) Employee Evaluations. Under the provisions of the Oregon Public Meetings Law,
the proceedings of an executive session are not for publication or broadcast.
XV. ADJOURNMENT
Special Presentation
Multicultural
Awareness
Youth Award
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MEMORANDUM
January 14, 2013
To: Honorable Mayor and City Council Members
Deanna Casey, City Recorder
From: Fran Cordeiro-Settell, Chair
Re: Multicultural Awareness Youth Award (MAYA) Presentation
------------------------------------------------------------------------------------------------------------
In 2012, the City of Central Point Multicultural Committee created the annual
Multicultural Awareness Youth Award Scholarship of $500.00 to be awarded to a Crater
High School Senior student applicant whom best promotes the dreams and/or goals of Dr.
Martin Luther King Jr.
In January 2013, the committee reviewed 7 applications at our meeting for the MAYA
Scholarship and unanimously decided on who we believe is most deserving of this award.
On behalf of the committee, it is our pleasure to announce that Madison Layton as the
recipient of the MAYA Scholarship and respectfully request the presentation of our
award to be presented to her by the Mayor at the next appointed Council meeting.
Madison’s tireless and historical efforts to be involved in several community services
based programs such as Community 101 is to be commended. She showed to have the
drive and commitment to the group researching and attending site visits on each non-
profit organization candidate with her team to best find a fit to their mission statement to
focus on the well-being and acceptance of children in our community.
We would like to recognize our 6 other applicants Dana Briggs, Allie Winningham,
Dalyn McCauley, Brieana George, John Martinez and KaitLynn Culbertson for their time
and dedication to their community services and volunteering whether it be through school
programs and/or personal efforts. Keep up the good work!
Sincerely,
Fran Cordeiro-Settell
Multicultural Committee Chair
City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Multicultural Committee
Fran Cordeiro-Settell - Chair
Christina Garrett - Vice Chair
Jill Gregg, Amy Sweet & Adam McCarthy
Committee Members
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Consent Agenda
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CITY OF CENTRAL POINT City Council Meeting Minutes
January 10, 2013
i. OATH OF OFFICE – 7:00 p.m.
The Oath of Office was administered to Mayor Hank Williams, Council Member At-Large Rick Samuelson, Council Member At-Large David Douglas, and Council
Member Ward IV Allen Broderick.
I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:05 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Kelly
Geiger, Rick Samuelson, David Douglas, and Ellie George
were present.
Interim City Manager Chris Clayton; Police Chief Kris
Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams; Parks and Public Works
Director Matt Samitore; IT Manager Jason Richmond; and
City Recorder Deanna Casey were also present.
IV. SPECIAL PRESENTATION Police Chief Kris Allison introduced the members of the Southern Oregon High
Tech Crimes Unit. We have members from the FBI, Medford, Central Point, Grants Pass, Homeland Security, Ashland and Jackson County. These are the people diligently working on Cyber Crimes in our community and throughout the
state of Oregon.
V. PUBLIC APPEARANCES - None
VI. CONSENT AGENDA
A. Approval of December 13, 2012, City Council Minutes B. Approval of Temporary Street Closure for SO’Cross
Kelly Geiger made a motion to approve the Consent Agenda as presented.
Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly
Geiger, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and
Ellie George, yes. Motion approved.
VII. ITEMS REMOVED FROM CONSENT AGENDA - None
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VIII. BUSINESS
A. Council President Appointment
Mayor Williams explained that appointment of a Council President is an annual
responsibly for the City Council. The Council President presides in the absence of the mayor and acts as mayor when the mayor is unable to perform mayoral
duties.
Council Member Kelly Geiger nominated Bruce Dingler. There were no more
nominations.
Council Member Kelly Geiger made a motion to appoint Bruce Dingler as
2013 Council President. Ellie George seconded. Roll call: Allen Broderick, yes,
Bruce Dingler, Abstain; Kelly Geiger, yes; David Douglas, yes; Rick Samuelson, yes; Hank Williams, yes; and Ellie George, yes. Motion approved.
B. Council Representation Appointments
Mayor Williams stated that the City Council has a responsibility to represent Central Point on various committees and organizations throughout the Rogue Valley. The Council discussed the committees they would be interested in
representing.
There was discussion regarding the transportation meetings that Mike Quilty
attends representing the City of Central Point. Council is concerned that they did not get regular reports from Mr. Quilty in 2012 and would like to have regularly
scheduled reports in 2013 if he is still interested in representing Central Point. C. Audit Presentation
Chris Dye, CPA, from Johannsen, Dye & Perkeypile. Mr. Dye explained the process of the annual audit and presented the Administrative Letter. There were
no negative findings this year to report to the Council. The Water Fund was the only fund that ended with a negative balance. When they do the audit each year they test and watch procedures and make sure there are no holes in the system
that could cause a problem. They enjoy working with the City of Central Point. He provided his contact information to all the Council Members and stated that they can contact him if they have any future questions. D. Planning Commission Report
Community Development Director Tom Humphrey stated that the Planning Commission had one item that they discussed on January 8th. This was a
continued Public Hearing from their December meeting regarding the East Side
Transit Oriented Development (TOD). They continued their discussion of the TOD-related land use planning that staff is working on at the direction of the City
Council. ODOT submitted a letter that challenges the City’s TSP traffic analysis
and conclusions and pressed the City to adopt a draft Interchange Area
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Management Plan (IAMP) and enter into an unwritten IGA for the Pine Street exit. After receiving testimony from both ODOT and local area residents, the
Commission closed the public hearing and directed staff to prepare a resolution recommending approval of the East Side TOD with findings supporting that conclusion.
E. MPO/RVACT Twin Creeks Rail Presentation
Community Development Director Tom Humphrey showed the Council the presentation he did for the MPO as a grant request for the Twin Creeks Rail
Crossing. The MPO has grant money that will be divided up amount agencies in
Jackson and Josephine Counties. The city is hopeful that we will be granted a major part of the funds needed for the rail crossing. Currently our project is
ranked third among the list of applicants.
If the City is awarded the funds for the project we would need to work with the
developer on responsibilities of the City and Developer. The Developer is very motivated to do what needs to be done for this project.
IX. MAYOR'S REPORT Mayor Williams reported that he attended the Medford Water Commission
meetings. The Cities Coalition is pressuring MWC to do a water rate study. He also attended the Bobbio’s Pizza ribbon cutting ceremony.
X. CITY MANAGER’S REPORT
Interim City Manager Chris Clayton reported that:
• MWC has agreed to do an independent rate and SDC Study. The Cities
Water Coalition want to make sure this is a study not a report.
• LOC is offering training in the Valley on Ethics and Governing Basics.
• There will be a Study Session on January 14th at 6:00 pm.
• Staff is recommending cancelling the February 14th Council Meeting and
moving the Council retreat to March. He will be in touch with the Council on a
final date for the retreat.
• The February Study Session will be February 11th.
XI. COUNCIL REPORTS
Council Member David Douglas reported that he attended the Bobbio’s Ribbon Cutting Ceremony.
XII. DEPARTMENT REPORTS
Community Development Director Tom Humphrey reported that Planning Commission members will be attending a planning training at RVCOG. This would be a good training for City Council members as well if you are interested.
CAP012413 Page 9
Police Chief Kris Allison reported that two reserve officers are training. She explained the steps that the Central Point Police Department has taken to help
students and parents feel safe at the schools in Central Point. We are present in and around the schools throughout the day and are always available if special needs arise.
Parks and Public Works Director Matt Samitore reported that:
• There have been questions regarding the gazebo from Mon Desir again. The Council made a decision last year to put the gazebo in the new Arboretum. Does the Council still wish it to go there or would they like to revisit this
subject. Council direction is to stay with the original decision of locating the gazebo at the Skyrmann Arboretum.
• The reservoir has been delayed because of the water pump issues.
• Avista is currently lowering their lines in preparation of the parking lot
improvements which will begin very soon. Finance Director Bev Adams reported that the $40,000 from the Housing Fund
she reported on last month can go to Food and Friends. However the City must purchase the food and provide a receipt to the state. Staff is working with Food
and Friends in order to complete this requirement by the end of February.
XIII. EXECUTIVE SESSION - None
XIV. ADJOURNMENT
Ellie George moved to adjourn, Bruce Dingler seconded, all said “aye” and the
Council Meeting was adjourned at 8:47 p.m.
The foregoing minutes of the January 10, 2013, Council meeting were approved by the City Council at its meeting of January 24, 2013.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________ City Recorder
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Business
Appointment of
City Committee
Members
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TO: Honorable Mayor and City Council
FROM: City Recorder Deanna Casey
SUBJECT: 2013 Committee Appointments
DATE: January 24, 2013
The City has been recruiting for Committee members for several months advertising in the City
Newsletter, City Website and Mail Tribune.
Planning Commission
Position 2 on the Planning Commission became vacant with the election of Rick Samuelson to the
City Council. This term expires December 31, 2014. The City has received four application for the
Planning Commission.
David deVilleneuve Kay Harrison Brant Harnois Patrick Smith
All applicants live within the City of Central Point.
Current members are: Chuck Piland Tom Van Voorhees Mike Oliver
Tim Schmeusser Craig Nelson
Mayor Williams will make his recommendation for the Planning Commission at the meeting.
Citizens Advisory Committee
There is one vacancy on the Citizen Advisory Committee. We have advertised for committee
members as stated above. The City has received two applications and both applicants live within the
city limits. Citizen Advisory Committee members do not have termination dates.
Patrick Smith Linda Reel
Current members are: Larry Martin Jeff Pfeifer David Painter
Sam Inkley Eric Snyder Wade Six
Mayor Williams will make his recommendation for the Citizen Advisory Committee at the
January 24, 2013 meeting.
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Park and Recreation Commission
There are currently two vacancies on the Park and Recreation Commission. The election of David
Douglas to the City Council created one of those vacancies. The city has received two applications
for the Parks and Recreation Commission. Both applicants live within the city of Central Point. The
Parks and Recreation Commission terms are for three years. The expiration of the new
appointments will be December 31, 2014 to complete the current terms.
Lee Orr Carl Orndoff
Current members are: Patricia Alvarez John Beck Deven Howard
Mark Ludwiczak Neil Olsen
Mayor Williams will make his recommendation at the Council Meeting on January 24, 2013.
Budget Committee
There is one vacancy to be filled on the Budget Committee with the vacancy of Scott Dippel. The
Budget Committee must have seven City Council Members and seven City Residents. Kay Harrison
and David deVilleneuve who have applied for the Planning Commission have also stated they
would be willing to be appointed to the Budget Committee. The Budget Committee is a three year
commitment for City Residents. The term for this appointment will expire on December 31, 2015.
Current committee members are: Bill Stults Steven Weber Randy Sparacino
Michael Quilty Jason Lukaszewicz
Karen Huckins
Mayor Williams will make his recommendation to the Council on January 24, 2013.
ACTION: There should be a motion for each committee. It is not recommended to group these
appointments into one action.
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Business
December
Financials/Mid Year
Report
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Ordinance
Amending all sections
in the CPMC to use
term City Manager
CAP012413 Page 41
TO: Honorable Mayor and City Council
FROM: Chris Clayton, Interim City Manager
SUBJECT: An Ordinance Amending all Sections in the Central Point Municipal Code using the
Term “City Administrator” to read “City Manager”
DATE: January 24, 2013
The 2010 City Charter changed the title of the City Administrator to City Manager. The Central Point
Municipal Code refers to a City Administrator in multiple sections throughout the code. The proposed
Ordinance is needed in order to keep current with the City Charter and will allow the Municipal Code
to be codified using the term City Manager rather than City Administrator.
The City Attorney has created the attached Ordinance for your adoption.
RECOMMENDED ACTION:
Move to second reading an Ordinance Amending all Sections in the Central Point Municipal Code
using the Term “City Administrator” to read “City Manager”.
Staff Report
Administration Department
Chris Clayton, Interim City Manager
Deanna Casey, City Recorder
Barb Robson, Human Resource Manager
CAP012413 Page 42
ORDINANCE NO. _______
AN ORDINANCE AMENDING ALL SECTIONS
IN THE CENTRAL POINT MUNICIPAL CODE USING THE TERM
“CITY ADMINISTRATOR” TO READ “CITY MANAGER”
Recitals:
A. Section 33 of the City of Central Point Charter of 2010 provides that the
Office or City Manager is established as the administrative head of the city
government.
B. Prior to the adoption of the 2010 charter, section 21 of the 1982 charter
provided that the City Administrator will be the administrative head of the
government of the City.
C. The Central Point Municipal Code in a multitude of places utilizes the term
City Administrator or Administrator instead of the term City Manager or
Manager. The authority and duties and other references to the City
Administrator are the same for the City Manager. The code should be
amended to so indicate.
The people of the City of Central Point do ordain as follows:
Section 1. Any and all sections of the Central Point Municipal Code that use the term
City Administrator are amended by substituting City Manger for City Administrator.
Section 2. Where the context requires, any and all sections of the Central Point
Municipal Code that use the term Administrator, standing alone, are amended by
substituting Manager for Administrator.
Section 3. The City Recorder is directed to make such changes in the Central Point
Municipal Code.
Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
City Recorder
CAP012413 Page 43
Resolution
Requesting Order of
Demolition of Derelict
Structure
CAP012413 Page 44
STAFF REPORT
DATE: JANUARY 17, 2013
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, DIRECTOR
BACKGROUND
Council asked City staff to keep track of work performed by the current owners of 332 North Second Street.
Staff has noticed some minor cleanup being conducted at the site in the past few weeks. On January 17, 2013
staff received a letter from Mr. and Mrs. Olson detailing a plan for some renovation to the site with a medium
term goal of selling the property this year. Public Works Staff reviewed the letter and items 1 and 2 have been
done per the letter.
Pictures of the site as of 4:00 PM on January 17, 2013 show the current state of the building.
RECOMMENDATION:
Council can either direct staff to proceed forward on demolition of the building or work with property owners
on their schedule for selling the property.
Parks & Public Works Department
Matt Samitore, Director
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121003 Ron emlf re Olson derelict structure.
From: Ron Barnett <Ron.Barnett@centralpointoregon.gov>
To: "Law@ashlandhome.net" <Law@ashlandhome.net>
Date: 10/03/2012 04:46 PM
Subject: Derelict Structure
Dear Paul, I’m sending you this information on a Derelict Structure (Central Point Municipal Code section 8.03.020) located at 332 N. Second Street, Central Point,
Oregon 97502, map page 372W03DD, tax lot 1300. The City wants it demolished under
section 8.03.070. I thought you would be able to write a letter for the owners, Clyde and
Sharon Olson, 1508 Wilson Place, Medford, Oregon 97504. The following issues are
proof of this being a derelict structure.
1) The structure has been continuously unoccupied over 20 years or more, Mrs.
Olson verified that on 10/02/12 during a short conversation, at the location 332 N. 2nd St.
2) It has been in a state of disrepair for more than 9 years. Overgrown berry bush
and weeds. The berry bush have grown through windows in the rear of the residence.
3) On September 14, 2010 the owners were given a letter stating the house was in
violation of the Derelict Structure Ord. and made them submit a plan as to what there
intensions were to either demolish the house or fix all the problems so it could be
inhabited. They submitted plans to remove all the junk inside the house and sell it as is.
They asked the City Council to give them time. The Olson’s have not done the things they stated they would do in the plan and all the junk is still inside the residence. There
is berry bush growing in the back of the house and the weeds are several feet high
again. The inside of the house stinks with an overwhelming stale smell. It is filthy inside.
4) There have been thirteen calls for service to the residence since 2003. There have been numerous arrests for trespass, drugs, minors in possession, criminal
mischief and burglary. Several neighbors have reported seeing cats and rats running in
the yard. Officers patrol this area because of its close vicinity to Crater High School.
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The following are cases since 2003:
1) Case # 03-4458 , 08/23/2003 Criminal Mischief, Burglary. Two juvenile arrests
2) Case #04-0405, 01/22/2004 Trespass, Drugs
3) Case # 05-0659, 02/01/2005 Drugs
4) Case # 07-2032, 03/30/2007 Ordinance Violation
5) Case # 08-6978, 12/01/2008 Suspicious Circumstances
6) Case # 09-0229, 01/13/2009 Suspicious Circumstances
7) Case # 10-0268, 01/12/2010 Unsecure Premises
8) Case # 10-0979, 02/15/2010 Noise Violation
9) Case # 10-5900, 09/14/2010 Ordinance Violation
10) Case # 10-5920, 09/15/2010 Suspicious Circumstances
11) Case # 10-6198, 09/26/2010 Unsecured Premises
12) Case # 11-0173, 01/09/2011 Suspicious Circumstances
13) Case # 11-2001, 03/25/2011 Criminal Mischief
Let me know what you need me to do.
Sincerely,
CENTRAL POINT POLICE DEPARTMENT
Ron Barnett, Community Services Officer
CAP012413 Page 56
155 South Second Street
Central Point, OR 97502
Desk: 541-664-3321 (x251)
Fax: 541-664-2705
www.centralpointoregon.gov
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RESOLUTION NO. _______ A RESOLUTION REQUESTING A PUBLIC HEARING BEFORE THE CITY OF CENTRAL POINT MUNICIPAL COURT FOR THE PURPOSE OF SEEKING AUTHORITY TO ORDER THE DEMOLITION OF A DERELICT STRUCTURE OWNED BY CLYDE AND SUSAN OLSON LOCATED AT 332 N. SECOND STREET, CENTRAL POINT, OREGON.
RECITALS:
A. Chapter 8.03 of the Central Point Municipal Code (CPMC) authorizes the City of Central Point to require the demolition of structures determined to be derelict. B. Before a structure may be demolished, the council must first adopt a resolution requesting that the matter be heard before the municipal court. The owners of the structure are to be afforded an opportunity to be heard by the council
before a resolution by the council is adopted. C. The municipal court, in determining whether the structure is so derelict that it should be demolished, considers such factors as dilapidation, disrepair, structural defects, defects increasing certain listed hazards, uncleanliness, sanitary facilities, public nuisance, and the history of unlawful activity.
D. The burden is on the city to show that demolition of the structure is in the public interest. Based upon the above recitals and on information provided to the council regarding the history and condition of the structure located at 332 N. Second Street, Central Point, Oregon, owned by Clyde and Susan Olson, the City of Central Point resolves: Section 1. The Municipal Court of the City of Central Point is requested to conduct a
public hearing regarding the structure located and owned as described immediately above to determine if the structure should be demolished pursuant to the provisions or CPMC Chapter 8.03. Section 2. The owner(s) and occupant(s) shall be provided notice by certified mail of the date and time set for hearing. Notice shall also be posted on or near the derelict structure and copies delivered to the affected neighborhood association. Passed by the Council and signed by me in authentication of its passage this day of , 2013. Mayor Hank Williams ATTEST: _____________________________ City Recorder
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