HomeMy WebLinkAboutCouncil Resolution 913RESOLUTION NO 9 B~
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 2001-2002
WHEREAS,. the Central Point City Council deems it appropriate to authorize certain
appointments and procedures relating to City administration and budget, fiscal management and
bookkeeping matters for fiscal year 2001-2002.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CENTRAL POINT, OREGON that, for the fiscal year 2001-2002, the following appointments be,
and the same are herebymade, and the following policies and procedures be, and the same are hereby
adopted:
Section 1. Appointments.
A. Insurance Agent of Record. The Protectors Insurance is hereby appointed as
insurance agent of record for the City for property, general liability,. vehicle liability and bond
msurance.
B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney
and is designated as a sworn officer of the City under the terms of the letter of agreement dated
February 26, 1991.
C. li'Iunicipal .Tudge. James L. Mueller is hereby appointed as Municipal Judge with
a retainer of $1,000 per month,. including Social Security payments.
D. City Auditor. Gerald W. Burns is hereby appointed as City Auditor pursuant to
statutes requiring independent fiscal audit of the City, and subject to the contract for Audit of Oregon
Municipality.
Section 2. Council Expenses. City Councilmembers may elect to receive compensation of
$125 per month, and the Mayor may elect to receive compensation of $250 per month. In addition
to said compensation, reimbursement may also be made to the Mayor and/or Councilmembers for
actual expenses incurred while on official City business.
Section 3. Designation of Depository. Any Central Point branch of an FDIC insured bank,
the State of Oregon Local Government Investment Pool, and all successors in interest to those
institutions are each hereby designated as depositories for City funds, and the Finance Director or
his designee may deposit monies belonging to the City in any or all of said institutions in accordance
with applicable law until further order of the City Council..
Section 4. Signature and Payment Authorization. The Mayor, Councilmembers, and the City
Administrator are all authorized as signatories on depository resolutions required by depository
institutions. Any two of the above are hereby authorized to execute checks and savings withdrawals.
Section 5. Authority to Keep, Invest, Transfer and Expend Funds.
A. The Finance Director or his designee is hereby authorized to invest any surplus funds
in accordance with ORS 294.035 and ORS 294.810, in such investments as are authorized by said
statutes, and to transfer funds from one account to another.
B. The Finance Director or his designee is hereby authorized to establish a petty cash
imprest fund with a balance maintained at $800. The fund maybe used to maintain cash drawer
change funds and provide for miscellaneous expenditures not to exceed $30 per transaction, except
that upon approval of the City Administrator or the Finance Director, a maximum expenditure of
$100 per transaction may be made.
C. The City Administrator or his designee is authorized to expend funds in accordance
with budget appropriations. All revenues received and expenditures incurred by the City in
implementing the budget appropriations shall be reported to the Council. Such reports will normally
be made on a monthly basis.
Section 6. Accounting Principles. The City shall maintain its financial records and books of
account in accordance with current generally accepted accounting principles, and all applicable laws
and regulations.
Section 7. Interfund and Overhead Fees. Expenditures incurred by one fund for the benefit
of another fund may be reimbursed in accordance with acceptable accounting procedures as
determined by the Finance Director.
Section 8. Bad Debts. The Finance Director is authorized to enter as uncollectible anyunpaid
bills of less than $1,000 which he reasonably determines to be uncollectible and are more than six
months overdue.
Section 9. Outstanding Checks. Outstanding checks stale dated at least six months maybe
voided, and if in the same fiscal year, may be credited back to where charged.. If they are from prior
fiscal years, they shall be credited to miscellaneous income in the proper fund.
Section 10. Capital Acquisition. Items costing more than $2,500, and having a useful life
of more than one year,. shall be capitalized.
Section 11. Worker's Compensation Insurance. The City Administrator is authorized to enter
into an agreement for provision of Worker's Compensation insurance coverage with such carrier and
upon such terms as he shall deem to be in the best interests of the City.
Passed by the Council and. signed by ine in authentication of its passage this day of
June, 2001.
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Mayor Bill Walton
ATTES
City Representative ~-
APPROVED by me this ~.~ day of June, 2001
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Mayor Bill Walton