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HomeMy WebLinkAboutCM051304CITY OF CENTRAL POINT City Council Meeting Minutes May 13, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OR ALLEGIANCE NI. ROLL CALL: Mayor: Hank Williams Council Members:.. Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. Nate Banry was absent: City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Mike Sweeny; Parks and Recreation Director Nancy Hanson; Community Planner Dave Alvord and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES David Painter -Central Point Resident Mr. Painter expressed his concern regarding the Central Point News. He feels that the paper is one sided regarding the Wal Mart issue and would like to request that the City not support this paper by providing distribution of the paper at the City Library. Mr. Painter was informed that the library is located in Central Point but it belongs to the Jackson County Library system. Sue Densmore -Candidate for County Commissioner Mrs. Densmore introduced herself by explaining past experience and why it would make her a good County Commissioner. She stated what she would tike to do to help Central Point and Jackson County to continue to work together as partners if she is elected. V. CONSENT AGENDA A. Approval of April 15, 2004, Special City Council Minutes B. Approva{ of April 22, 2004, City Council Minutes C. Liquor License Approval for Rostel's/Drifters Restaurant, LLC Mike Quilty made a motion to approve the Consent Agenda as presented. Donna Higginbotham seconded. Roll Call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. City of Central Point City Council Minutes ~~, 2ooa ma~,,,13 Page 2 VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1015, A Resolution Authorizing Jurisdictional Transfer Agreement for Rogue Valley Highwy No. 63 (OR 99) Mile Post 1.64 to 2.18 in the City of Central Point Public Works Director Bob Pierce explained that the City considered assuming jurisdiction of Highway 99 when it appeared it would be necessary to override the state engineer to install a traffic signal at the new railroad crossing for the TOD. City staff began talking to ODOT representatives and Council conducted a special study session to examine the pros and cons of taking jurisdiction. The Council adopted Resolution 997, declaring their intent to assume jurisdiction of the highway in October, 2003. Recent developments with the Pine Street project have resulted in the need to proceed quickly with an agreement in order to ensure more timely review, bidding and construction. Entering into the agreement will lessen the need for ODOT to review and approve of engineering plans that have been prepared by'the City's consultant. Kay Harrison -made a motion to approve Resolution No. 1015, A Resolution Authorizing Jurisdictional Transfer Agreement for Rogue Valley'Highwy No. 63 (OR 99) Mile Post 1.64 to 2.18 in,the City of Central Point. Dick Halley seconded. Roll Call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Jackson Creek Estates ReportlFlood Study Issues City Administrator Phil Messina stated that on April 22th, Mr. Eugene Miller who lives in Rosewood Estates, presented a packet of information to the Council along with a letter asking several questions and making serious accusations about City staff. Mr. Messina presented a chronology of events surrounding the development of Rosewood Estates and Jackson Woods Subdivision compiled by Community Development Director Tom Humphrey. He also presented a memo with answers to Mr. Millers accusations. He stated that he has researched this issue in depth, staff has spend a great deal of time meeting with Mr. Miller, attempting to understand him and to alleviate his concerns about the Jackson Woods Subdivision and flood plain elevations..., Mr. Messina stated that the allegations Mr. Miller has made against staff are unjustified. One of the main issues Mr. Miller has repeatedly brought up is why did the City not proved him with proposed flood plain data when he first raised the issue in December of 2003. He explained that staff did not receive the Flood Insurance Study work from Northwest Hydraulics, for public review and consideration until January 7, 2004, and at that time it was provided for review on the City website and in City Hall. Public Works Director Bob Pierce provided a memo regarding the concerns of Mr. Miller and Jackson Woods, a development on the opposite side of Jackson Creek from his property. Mr. Pierce explained that the development of Jackson Woods was approved with the same elevation standards as Rosewood Estates. It was mentioned at the Planning L~ City of Central Point City Council Minutes ~5, 2004 ~ 43 Page 3 Commission meeting on Juiy 1, 2003, that a new study was forthcoming regarding the elevations but the development would be required to have the same elevations as the homes in `Rosewood Estates. He explained that both Jackson Woods and Rose Wood Estates will be held to the same standards because the new FEMA study's have not been approved by FEMA. Mr. Eugene Miller, Rose Wood Estates resident. Mr. Miller stated that he may have miss interpreted the Planning Commission recommendations for Jackson Woods Subdivision. However, the City spent a lot of time and effort to skate around an issue. He felt that staff tried to pacify him. Staff should have tried to explain things to him. He is still suspicious of why staff did not provide all the information to him in December. B. Telecommunications Contract with Southern Oregon Regional Communications (SORCC) Mr. Messina stated that Police Chief Sweeny has been working with Medford 911 and SORCC to decide the best agency to provide 911 services for the City of Central Point. He explained that there will be an initial cost savings to the budget by switching to SORCC. By contracting with SORCC the City becomes a member of SORCC with membership in the governing body. The City will be able to participate in discussions on budgeting, policies and any changes in new technology. In cooperation with SORCC, the City will be guaranteed the ability to retain and improve its technology infrastructure. Police Chief Mike Sweeny stated that there has been some concern about impact on Officer safety. Central Point will continue to honor its mutual aid and cooperative policing obligations to Medford, Jackson County, and the surrounding communities. He stated that local communities have agreed to mutual aid and cooperative policing obligations. Officers and Citizens will continue to be safe. Sheriff Mike Winters stated that there will be back up for Central Point Officers, and they are looking forward to having Central Point as a board member. They are looking forward to a long and lasting relationship between SORCC and the City of Central Point. Dick Halley made a motion to approve the agreement with SORCC for 911 Services. Mike Quilty seconded. Roll Call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Declaring City Owned Property as Surplus Mr. Messina stated that it has been the tradition and practice of the Central Point Po{ice Department to give members of the police department, that retire in good standing, their badge and duty weapon. If you wish to continue this practice for the retirement of Lieutenant Tony McPherson and Chief Michael Sweeny, it requires that the Council declare these items surplus and authorize the transfer of ownership for them from the city to the retiring officer. City of Central Point City Council Minutes _ ~~s, aooa t~ 13 Page 4 Mike Quilty made a motion to declare Chief Sweeny and Lt. McPherson's badges and service weapons as surplus and authorizing the transfer of ownership to the two officers. Bill Stults seconded. Roll Call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Planning Commission Report Community Planner DaveAlvord presented the Planning Commission Reportforthe regular meeting of May 4, 2004. During the review and approval of their minutes of April 6, 2004, the Commission clarified their intent in adopting Resolution 610 for the proposed Retail Pear Blossom P-aza (Wal Mart Super Center). The Public Works staff report and recommendations were to be included with the adoption along with the Planning Department recommended conditions as amended. A. The Commission approved a preliminary development plan and tentative subdivision for 58 townhouse lots known as the Daisy Creek Village PUD. The subject tax lots are located south of West Pine Street and between Glen Way and Haskell Street in the R-3, Medium Mix Residential zones. The development proposes private streets with primary access from Haskell and Ash Streets and secondary or emergency access from Glenn Way through an existing apartment complex. Common open space, guest parking, and a tot lot are included in the PUD. The Commission imposed conditions recommended by the planning, building and public works departments that included compliance with building code and local agency approvals as well as the preparation and submittal of Covenants, Conditions and Restrictions (CC&R's) at the time of Final Development Plan review. The imposition of CC&R's and the formation of a Homeowner's Association are to ensure more effective management of parking on the private streets and to maintain landscaping and commons. The Commission found Daisy Creek Village to be compatible with the surrounding area, the R-3 and TOD-MMR zoning districts and the Snowy Butte Station Master Plan of which the PUD will be a part. There was discussion regarding the amount of PUD's and the effect they have on the property owners when they are not properly informed of the; responsibilitii3s~of a PUD. Mr Stults stated it is a win for the developer, win for the city, and loose for the property owner. The Council was informed that staff tries not to encourage PUD's. However, when there are special situations because of size or shape of a lot, PUD's are most often the only available solution for in fill. Mike Quilty made a motion to approve the Planning Commission Report for May 4, 2004 as presented. Kay Harrison seconded. Roll Call: Dick Halley, .yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. City of Central Point City Council Minutes t3 iblar~h~'S, 2004 ~~ Page S IX. MAYOR'S REPORT Mayor Williams reported that: • he attended the annual Realtor of the Year Lunch. • he attended a DLCD meeting. They have a new Director. • he attended the Regional Problem Solving Committee meeting. • he attended an RVACT meeting where they discussed State highway projects. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • the Central Point Municipal Code Book is now available on line. • Pac Land/Wal Mart filed an appeal of the City Council decision with LUBA. • he has been working on budget presentation for May 17, 2004. • he attended a Public Managers meeting where the discussion was the airport • he has been working on Union Negotiations • KDRV is interested in doing an article on the 99 Jurisdictional Transfer and new businesses that have opened in town. XI. COUNCIL REPORTS Dick Halley reported that the Central Point Chamber will be approaching the City to go in as partners with them in order to get Central Point on the Rogue Valley Travel channel. Bill Stults reported that: he attended the Rogue Valley Sewer Systems Budget Meeting he attended the Regional Rate Committee meeting where they discussed recycling waste water because of the new Federal Standards required to release it into the River. Mike Quilty reported that: • - he attended the Art Show in Ashland. Central Point School District had several students showing their art. • He attended the MPO meeting where they discussed funds for Central Point. Kay Harrison reported that she attended the RVTD Budget Committee meeting. Ward III will be having a Ward meeting on May 20th. Donna Higginbotham stated that she attended the RVCOG Board meeting. XI1. DEPARTMENT REPORTS Parks and Recreation Director Nancy Hanson reported that: City of Central Point City Council Minutes khrrch-z2S, 2004 Mo-.~ 13 Page 6 Saturday is the City Wide yard sale, there are approximately 250 sales listed. they will be working on a partnership with the YMCA to teach fitness classes at the City gym. Building Official Lois DeBenedetti reported that she has been working on her budget presentation for Monday night. she attended FEMA training Community Development Director Dave Alvord reported that: he attended FEMA training the Planning Department has been working on several new permits Public Works Director Bob Pierce reported that: the Council passed a resolution of intent to condemn property for.the improvements at Highway 99 and Pine Street. Because of this resolution staff now have warranty deeds that need to be paid. He asked the Council to authorize payment for these warranty deeds. Kay Harrison made a motion authorizing the payment of warranty deeds needed to make improvements at the Highway 99/Pine Street intersection. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham,, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. XIII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the May 13, 2004, Council meeting were approved by the City Council at its meeting of May 26, 2004. Dated: S~a7/b~{ ATTEST: City Recorder Mayor Hank Williams ~J J