HomeMy WebLinkAboutBudget Minutes - May 1, 2006CITY OF CENTRAL POINT
2006/2007 BUDGET COMMITTEE MEETING MINUTES
May 1, 2006
1. INTRODUCTION OF MEMBERS
Members present were:
Council Members: Mayor Hank Williams, Dick Halley, Bruce Dingler, Becca Croft,
Kay Harrison, and Mike Quilty.
Citizen flAembers: LeRoy Burkhart, Walter Moczygemba, Randy Sparacino, Bill
Stults, Duane Christensen, and Karen Huckins.
City Staff: Phil Messina, City Administrator; Jill Turner, Finance Director;
Lois DeBenedetti, Building Official; Jon Zeliff, Police Chief; Bob
Pierce, Public Works Director; Tom Humphrey, community
Development Director; Bev Adams, Accounting Specialist; and
Deanna Gregory, City Recorder.
ll. ELECTION OF BUDGET COMMITTEE CHAIR
Last year's Committee Chairperson, Kay Harrison opened the floor for nominations of a
Chairperson and Vice-Chair for the 2006/2007 Budget Committee.
Kay Harrison nominated Bill Stults as the Budget Committee Chair. Karen Huckins
seconded. All said aye, motion was unanimously approved.
Hank William`s nominated Walter Moczygemba as Vice Chair. Dick Halley seconded. All
said aye, motion was unanimously approved.
III. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION
This item was inadvertently missed.
IV. PRESENTATION OF PROPOSED BUDGET DOCUMENT BY BUDGET OFFICIAL
City Administrator Phil Messina explained that this year's budget theme is "Status Quo:
Preserving the Existing State of Affairs". He then proceeded to explain the slow down in
dousing and large commercial construction. The General Fund is a .76% increase over the
current year.
Staff is recommending a local property tax increase of $0.45 per thousand dollars of
assessed value for a total of $347,000. The recommended increase would be about
$60.75 annually on a $270,000 home. The last time the city increased the local property
tax was in 1996/97. Currently we do not levy the authorized limit set by the State:
City o/~G'enUal Point
Budget Committee Minutes
May 1, l(X)G'
Page 2
There was discussion regarding the proposed increase. They discussed cost saving ideas
and the percentage of the increase for the overall budget amount. If the taxes are
increased there should be something specific for the citizens. The total amount of the
increase would not quite cover the personnel costs for General Fund city employees.
The Committee decided to hear the presentation for the General Fund before taking a vote
on the tax increase issue.
V. PRESENTATION OF PROPOSED DEPARTIIAENT BUDGETS FOR THE GENERAL
FUND
1. Administration
Mr. Messina stated that the Administration Department has no recommended changes in
Personnel. The increase in personnel costs is due to the approved position of a Human
Resource Manager. It became apparent that the City was in need of a full time HR
Manager in 2005. This position will need software in order to have accurate up-to-date
information about employees. City Enhancement includes the second payment for the
Crater High School Stadium reconstruction. Food & Friends is asking for $10,500 for help
with their program to Central Point Seniors. A Tourism AdHoc Committee recommended
$60,000 in various donations for events throughout the City. There is no significant change
for the Information Technology portion of the budget.
2. Finance
Finance Director Jill Turner explained the accomplishments in the last year and the goals
for the coming year. An update in finance software is needed for approximately $56,000.
She explained there will be no increase in personnel this year, and explained some of the
line items such as bank/visa fees and phone/internet. Printing and binding is a larger item
because of the stationary, envelopes, budget document and the CAFR. Professional
services are increased with an additional amount for financial consultants to complete a
few projects.
3. Parks and Recreation
Parks and Recreation Director Katherine Boxer stated that there is a need to increase park
land for the City. She explained the goals and challenges of the department. They will be
working on a long term funding strategy. The department will be researching and revising
parks ordinances. They will continue to search for grant opportunities for parks and the
recreation programs. The Community Center will continue to be a goal for the department
but no plans to purchase property or build a site at this time. They will increase fees for
some of the programs and eliminate the programs that are not well attended.
There was discussion on park maintenance, drought resistant plants, and coordinating
maintenance to use fewer trips. They discussed contracting out some of the smaller jobs
and working with the inmate programs.
1
City of ~rt6a1 Point
Budget Corntnittee Minutes
May 1, `1006'
Page 3
Mr. Messina stated that the next meeting is scheduled for May 15th where they will hear the
recommendations for Planning, Police, and the Building Departments.
Staff was directed to research and bring back information regarding:
• Why is there aphone/internet line in each department? Why the increase:
Should this be under the IT Budget?
• Fund Balances.
• Franchise Revenues.
• A comparison of other cities our size regarding the tax increase
recommendation.
• Is it possible to charge a credit card fee?
V. ADJOURNMENT
The meeting was adjourned at 8:55 p.m. to the i111ay, 15, 2006, Budget Committee
IUleeting.
A
Dated S ~ d ,~~
budget Secretary