HomeMy WebLinkAboutBudget Minutes - May 2, 2005City of Central Point
2005/2006 Budget Committee Meeting Minutes
May 2, 2005
I. MEETING CALLED TO ORDER
The meeting was called to order at 7:00 p.m.
II. INTRODUCTION OF MEMBERS
Members present were:
Council Members Citizen Members Ci Staff
Mayor Hank Williams LeRoy Burkhart Phil Messina, City Administrator
Nate Banry Opal Heierle Jill Turner, Finance Director
Dick Halley Andy Trip Lois De Benedetti, Building Official
Kay Harrison Bill Stults Jon Zeliff, Police Chief
Mike Quilty Randy Sparacino Katherine Boxer, Parks & Recreation
Walter Moczygemba Tom Humphrey, Community
Development Director
-- Bev Adams, Accounting Specialist
Debbie Dunlap, Account Clerk II
III. ELECTION OF BUDGET COMMITTEE CHAIR
Last year's Committee Chairperson, Kay Harrison opened the floor for nominations of a
Chairperson and Vice-Chair for the 2005/2006 Budget Committee.
Bill Stults nominated Kay Harrison for Committee Chairperson. Opal Heierle seconded.
Nomination was unanimously approved.
IV. ELECTION OF BUDGET COMMITTEE VICE-CHAIR.
Mayor Hank Williams nominated Andy Tripp for Committee Vice-Chair. Bill Stults
seconded. Nomination was unanimously approved.
V. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION
Kay Harrison stated that last year the committee voted by fund after each staff
presentation. Jill Turner, Finance Director stated that while this process is acceptable the
budget must be approved as amended and the tax levy must be approved. It was decided
to vote once all presentations and changes have been made.
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City of Central Point
Budget Committee Minutes
May 2, 2005
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A simple majority vote of members present will be required to pass any issue brought
before the Committee.
A two-thirds majority vote of members present is:needed to reopen an issue.
An approved motion is needed to continue the meeting past 10:00 p.m.
VI. PRESENTATION OF PROPOSED BUDGET DOCUMENT BY BUDGET OFFICIAL
City Administrator Phil Messina presented the Budget Document. He explained that
Central Point is "A City in Transition" and the,;importance of looking and planning for the
future. He proceeded to discuss the highlights of this years proposed budget. .;
VII. PRESENTATION OF PROPOSED DEPARTMENT BUDGETS FOR THE GENERAL
FUND
City Administrator Phil Messina presented the Administration, City Enhancement and
Mayor and Council Departmental budgets.
1: Administration ''
In the past this Departmental budget has included several other Departments and
Divisions. For the first time the Finance Department and Information Technology
division expenditures are shown individually. Included in the budget is a request to
continue using our Human Resources Consultant, fund a Public Management Intern
and add a Computer Technician. ~ . ~-,..,,-
2. City~Enharicem~pt , ;,,r ~,
As in the past the City is proposing the continuation of Community events, and
allocations for the Senior Center and Food and Friends. Also included is a request for
Tourism promotion and additional social services. Staff is recommending an increase in
the Hotel/Motel tax from six to eight percent.
3. Mayor and Council
Includes additional funds for Travel and Training and regional memberships.
4. Finance Department
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Jill Turner, Finance Director presented the Finance Department Budget. She explained
the highlights of the budget and changes and flexibility of the new Chart of Accounts.
City of Central Point
Budget Committee Minutes
May 2, 2005
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Ms. Turner explained the methodology of allocating overhead costs to Departments not
in the General Fund. The Finance budget consists of salaries, supplies and professional
services. She noted the Municipal Court Clerk is now under the Finance Department.
5. Parks and Recreation Department
Katherine Boxer, Parks and Recreation Director presented the Parks and Recreation
Department Budget. Ms. Boxer explained the highlights of the Department's budgets
for both divisions. She noted the importance of the department to increase its features
and services with the increased population growth in the City. Included in the budget is
a request to fund two new positions.
6. Planning Department
Tom Humphrey, Community Development Director presented the Planning Department
Budget. Mr. Humphrey noted the highlights of the budget. Included in the budget is a
request to fund a parking enforcement contract, Urban Renewal Master Plan and funds
for the downtown improvement facade program.
Due to technical difficulties and time the Police Department presentation was moved to
the May 9, 2005 meeting.
VIII. AD.lOURNMENT
Opal Heierle made a motion to adjourn. Bill Stults seconded. Motion unanimously
approved. The meeting was adjourned at 9:25 p.m. to the May 9, 2005 Budget
Committee Meeting.
The foregoing minutes of the May 2, 2005 Budget meeting were approved by the
Committee at its meeting of May 9, 2005.
Dated: ~~
Budget Secretary
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