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HomeMy WebLinkAboutBudget Minutes - May 10, 2004CITY OF CENTRAL POINT 2004/2005 BUDGET COMMITTEE MEETING MINUTES May 10, 2004 I. MEETING CALLED TO ORDER The meeting was called to order at 7:00 p.m. II. INTRODUCTION OF MEMBERS Members present were: Council members Citizen Members City Staff Mayor Hank Williams LeRoy Burkhart Phil Messina, City Administrator Nate Banry Opal Heierle Bill Brugger, Finance Director Dick Halley Ed Hanson Lois De Benedetti, Building Official Kay Harrison Andy Tripp Mike Sweeny, Police Chief Donna Higginbotham Walter Moczygemba Bob Pierce, Public Works Director Mike Quilty Deanna Gregory, City Recorder Bill Stults III. ELECTION OF BUDGET COMMITTEE .CHAIR Dick Halley nominated Kay Harrison for Committee Chair person. LeRoy Burkhart seconded. All said aye. The motion was approved. IV. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION Kay Harrison stated that they would vote by fund after staff presentations. V. PRESENTATION OF PROPOSED BUDGET DOCUMENT BY BUDGET OFFICIAL City Administrator Phil Messina presented the Budget Document. He stated that staff will explain each department request as the meetings proceed. VI. PRESENTATION OF PUBLIC WORKS AND CAPITAL PROJECTS Public Works Director Bob Pierce stated that the Public Works Department is asking for four additional positions and the reduction of three existing positions. They are requesting three new positions and the reclassification of the Public Works Secretary to an Administrative Assistant. The reduction of three positions is due to the Recreation Department being separated out of the Public Works Budget and moved into the General Fund under Recreation Department. The overall increase in Personnel is 3.1 %. He explained the revenue and expenditure for the Public Works Department Funds. City of Cenral Point Budget Committee Minutes May 10, 2004 Page 2 General Fund -Parks Department Maintenance Fund 01-18 is responsible for the City's park system. Capital outlay will include improvements to Flannagan Park and other misc. park improvements. Mike Quilty made a motion to approve inclusion of the Parks Maintenance Department into the General Fund. Bill Stults seconded. All say aye. Motion approved. Park SDC Fund 53 Fund 53-53 is the Park SDC fund created to account for the proceeds of the park systems development charge and capital improvements. He explained the capital projects for 2004/2005 within the park system. There was discussion regarding the Skate Park and increasing the amount for construction of the park. The committee would like to see this started in the near future. Mr. Stults suggested bringing the capital project amount for the skate park to $150,000. Dick Halley made a motion to move $63,336 from General Fund contingency to Park SDC Fund 53 Skate Park capital project for a total of $150,OOO.Opal Heierle seconded. Roll call: Motion approved. Utility Fund Water Department Fund 03-39 provides for the distribution of water to residences and businesses. He explained the capital projects for fund 03-39 as recommended by staff. Bill Stults made a motion to approve the Utility Fund Water Department Fund 03-39 as presented. Dick Halley seconded. Roll call: Motion approved. Water Supply SDC Fund 51 Fund 51 was established in 1994 to purchase water for future users as required by Medford Water Commission. Staff is asking to dedicate $673,200 for the purchase of water. The revenue source is from SDC fees collected from new construction. Mike Quilty made a motion to approve the Water Supply SDC Fund 51 as presented. Nate Banry seconded. Roll call: Motion approved. Water Distribution SDC Fund 52 This fund is for water system expansion. Mr. Pierce explained the only capital project for this fund will be the Table Rock Water Line. Mike Quilty made a motion to approve the Water Distribution SDC Fund as presented. Opal Heierle seconded. Roll call: Motion approved. City of Cen4al Point Budget Committee Minutes May I0,100~ Yagc 3 Water Reservoir SDC Fund 54 The capital projects for this fund will be for the design of a new 2-million gallon reservoir to replace the existing 1-million gallon downtown reservoir. The City's Water Master Plan calls for the replacement of the existing reservoir by 2007. Bill Stults made a motion to approve the Water Reservoir SDC Fund 54 as presented. Mike Quilty seconded. Roll call: Motion approved. Motor Vehicle Tax Fund 21 This fund is one of two funds that provide repair and replacement of city streets. He explained capital projects. Nate Banry made a motion to approve the Street Fund Motor Vehicle Tax Fund 21 as presented. Donna Higginbotham seconded. Roll call: Motion approved. Street SDC Fund 55 The Street SDC's are used for expanding the capacity and development of the City's arterial street system. The capital project for this fund will be the Pine Street/Highway 99 Improvements. Hank Williams made a motion to approve Street SDC Fund 55 as presented. Dick Halley seconded. Roll call: Motion approved. Street & Ric,Lht of Way Fund 22 This fund is the second of two funds that provide for the maintenance, repair, and replacement of city streets. The only change is that the Infrastructure Loan Payment will be moved into its own fund number 71. This item is being removed from fund 22. He explained the capital projects. Nate Banry made a motion to approve Street & Right of Way Fund 22 removing the Infrastructure Loan Payment from Capital Projects. Bill Stults seconded. Roll call: Motion approved. Land Acquisition & Building Fund 81 Revenue from this fund consists of rental income from City owned properties and periodic transfers from the General Fund. The capital outlay for this fund will include the City offices above the new library building, and new Council Chambers. Opal Heierle made a motion to approve Land Acquisition & Building Fund 81 as presented. Mike Quilty seconded. Roll call: Motion approved. City ol~ Centril Point Budget Conunittee Minutes May 10, `1004 Pagc A Equipment & Facilities Rental Fund 92 The purpose of this fund is to set rental rates for all public works equipment and facilities to bill the individual city departments. The rate includes an amount for actual equipment replacement, fuel, oil, repair, and maintenance. There was discussion regarding the need for a Diagnostic Computer for $56,000. Mike Quilty made a motion to approve the Land Acquisition ~ Building Fund $1 as presented. Donna Higginbotham seconded. Roll call: Motion approved. VII. ADJOURNMENT Donna Higginbotham made a motion to adjourn. Andy Tripp seconded. All said aye. The meeting was adjourned at 9:35 p.m. to the May 17, 2004, Budget Committee Meeting. Dated s-/,(~-d~-/ Deanna Gregory, City Re rder