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HomeMy WebLinkAboutBudget Minutes - April 14, 2003CITY OF CENTRAL POINT 2003/2004 BUDGET COMMITTEE MEETING MINUTES April 14, 2003 I. MEETING GALLED TO ORDER Mayor Williams called the meeting to order at 7:03 p.m. II. INTRODUCTION OF MEMBERS Members present were: Council Members Citizen Members Ci Staff Mayor Hank Williams LeRoy Burkhart Phil Messina, City Administrator Nate Banry Jim DeKorte Bill Bragger, Finance Director Dick Halley AI Myers Lois De Benedetti, Building Official Kay Harrison Ed Hanson Tom Humphrey, Planning Director Donna Higginbotham Rick Rapp Bob Pierce, Public Works Director Mike Quilty Opal Heier(e Mike Sweeny, Police Chief Rich Hieb Deanna Gregory, Deputy City Recorder Ili. CARRY OVER BUSINESS FROM 2002/2003 There was no carry over business. IV. ELECTION OF BUDGET COMMITTEE CHAIR Mayor Williams opened the floor for nominations of a Chairperson for the 2003/2004 Budget Committee. Mike Quilty nominated Kay Harrison. Kay Harrison nominated Ed Hanson. Mayor Williams asked for a show of hands for Kay Harrison as Chairperson. Mayor Williams asked for a show of hands for Ed Hanson as Chairperson. Ed Hanson was elected as Chairperson by the majority for the 2003/2004 Budget Committee. V. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION City Administrator Phil Messina explained the rules that have been used in the past: • A simple majority vote of members present will be required to pass any issue brought before the Committee. • Atwo-thirds majority vote of members present is needed to reopen an issue. • An approved motion is needed to continue the meeting past 10:00 p.m. • A vote will be taken after each department or fund presentation. The Committee agreed that they would continue with the same rules for discussion as last year. VI. Vli. PRESENTATION OF PROPOSED BUDGET DOCUII~ENT BY BUDGET OFFICIAL City Administrator Phil Messina briefly explained the significant changes the Committee will see in the various funds. He explained that staff is presenting a balanced proposed budget to meet goals and objects that the Council set during the Council Retreat in January. He briefly explained the Mission Statement and the goals that the Council set for the City. Finance Director Bill Brugger briefly explained the how each fund is supported either through property taxes, franchise taxes, licenses, fees, permits, fines and state revenue sharing funds. He presented additional charts and graphs for employee allocation. He stated that: • Mayor and Council expenses have been moved into their own fund in order to help track expenses more efficiently. • Building Department will now be its own fund. The state requires the department to be self supporting, this change will help track resources and requirements. • Downtown Revitalization Loan Fund has been created to help support improvements for downtown. • the Committee may see a significant increase in Personal Services line items. This is due to increases in PERS and health insurance. PRESENTATION OF PROPOSED DEPARTMENT BUDGETS FOR THE GENERAL FUND General Fund Resources Mr. Brugger explained the Resources for the City General Fund. He stated that the property tax rate for Central Point will remain the same as the last few years at $4.4699 per $1,000 of assessed valuation. The State would allow the city to charge approximately $5.83 per $1,000. At this time staff does not feel an increase is necessary. Mr. Brugger stated that the Hotel/Motel Room Tax revenue was significantly higher than anticipated for 2002/2003. The City will not be receiving the Cigarette Tax due to the State Budget shortfall. The total resources for the General Fund is $8,578,088. A. Mayor and Council The major function of the Mayor and Council expense is in regards to stipends and travel and training. This item has been removed from the General Services Department for clarification of expenses. Staff is provided by the General Services Department. Jim DeKort made a motion to approve the Mayor and Counci{ Department budgetwith total Requirements of $20,000. Mike Quilty seconded. All said aye. Motion approved. B. General Services DeQartment The significant changes in the General Services Department will be: • the reclassification of the Secretary to the City Administrator to the City Recorder. This person is currently doing the job of the City Recorder and has recently become a Certified Municipal Recorder. • the Code Enforcement Officer will be moved into the Planning Department. • New Position of an Information Technology Coordinator. 1 The total requirements for the General Services Department is $715,684. City of Central Point Budget Committee Minutes April 14, 2003 Page 3 Rich Hieb made a motion to approve the General Services Department budget as presented. Mike Quilty seconded. All said aye. Motion approved. 2. Building Department Fund A. Building Permits Building Official Lois DeBenedetti explained that this yearthe Building Department functions have been placed in a separate fund. Permit and inspection revenue will now be better accounted for by tracking all financial activity in this fund. The significant change for this fund will be the increase of one Building Inspector I. The Staffing should be changed from one Account Clerk II at .11 to Information Technician at .046 for a total staff of 6.046. The total requirements for the Building Permits Department is $344,553. Mike Quilty made a motion to approve the Building Permits Department budget as presented. Kay Harrison seconded. All said aye. Motion approved. B. Electrical Permits The Electrical Permits Department is not a self supporting department. Staff expects to return to Council to increase Electrical Permit Fees in order to create a reserve fund. Contract inspector costs will decrease based on the expected level of building activity during the new fiscal year. The total requirements for the Electrical Permits Department is $66, 779. Mike Quilty made a motion to approve the Electrical Permits Department Budget as presented. Opal Heierle seconded. All said aye. Motion approved. C. Plumbing Permits Staffing is provided by the Building Permits department. No significant changes. The total requirements for the Plumbing Permit Department is $105,944. Donna Higginbotham made a motion to approve the Plumbing Permit Budget as presented. AI Meyers seconded. All said aye. Motion approved. D. Mechanical Permits Mrs. DeBenedetti explained that this fund is not required by state to be separated from the general fund. However, they feel that will be in the near future. This is not a self supporting program, and this is an attempt to create a history for the Mechanical Permits Department in order to return at a later date to increase Mechanical Permit fees. The total requirements for this department is $48,810. Kay Harrison made a motion to approve the Mechanical Permits Budget as presented. Nate Banry seconded. All said aye. Motion approved. City of Central Point Budget Committee Minutes April 14, 2003 Page 4 VII. ADJOURNMENT Nate Banry made a motion to adjourn. Opal Heierle seconded. All said aye. Motion approved. The meeting was adjourned at 9:10 p.m. to the April 21, 2003, Budget Committee Meeting. Dated ~ 2 D Deanna Gregory, Budge ec tary