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HomeMy WebLinkAboutBudget Minutes - April 28, 2003CITY OF CENTRAL POINT 2003/2004 BUDGET COMMITTEE MEETING MINUTES April 28, 2003 I. INTRODUCTION OF MEMBERS Members present were: Council Members Citizen Members Ci Staff Mayor Hank Williams LeRoy Burkhart Phil Messina, City Administrator Nate Banry Jim DeKorte Bill Brugger, Finance Director Dick Halley AI Myers Bob Pierce, Public Works Director Mike Quilty Ed Hanson Mike Sweeny, Police Chief Donna Higginbotham Rick Rapp Deanna Gregory, Deputy City Recorder Opal Heierle Rich Hieb II. APPROVAL OF MINUTES A. Approval of April 21, 2003, Budget Committee Minutes. Mike Quilty made a motion to approve the Budget Committee Minutes as presented for April 21, 2003. Nate Banry seconded. All said aye. Motion approved. 111. PRESENTATION OF BUDGET Public Works Director Bob Pierce explained the projects and responsibilities of the Public Works Staff. He explained the reorganization process that the department is currently going through and the reclassification of several employees and changing job descriptions to fit the actual job. A. Utility Fund Public Works Director Bob Pierce stated that the Utility Fund Water Department shows a 16" Penninger Road Water Line Phase 2 in Capital Outlay at $220,000, that item should be moved to SDC funds and the Cathodic Protection -Phase 2 should be increased from $10,000 to $210,000 bringing the total Requirements to $2,400,673. Mike Quilty made a motion to approve the Utility Fund Budget with the recommended changes. Donna Higginbotham seconded. All said aye. Motion approved. B. Street Funds 1. Motor Vehicle Tax Fund Mr. Pierce stated that he would like to add Misc. Alley Improvements to the Capital Outlay projects for $500,000 bringing total requirements for the Motor Vehicle Tax Fund to $1,280,184. Mike Quilty made a motion to approve the Motor Vehicle Tax Fund Budget with recommended changes. Nate Banry seconded. All said aye. Motion approved. City of CcnU~al Point Bud~ef. Committee Miuut< Anil 28, 2003 Pagc 2 2. Street 8~ Right of Way Fund Mr. Pierce explained that there have been changes to the Capital Outlay projects. He would like to add 10'h Street Storm Drain at $96,000 and Misc. Storm Drain Improvements at $129,000 bringing total Capital Outlay projects to $1,037,000 and Total Requirements of $1,584,197. Nate Banry made a motion to approve the Street S Right of Way Fund as recommended. Mike Quilty seconded. All said aye. Motion approved. C. SDC Funds 1. Water Supply SDC Fund Finance Director Bill Brugger explained that the City purchases its municipal water supply from the Medford Water Commission. They require Central Point to purchase water far future users. One option is to purchase water from the U.S. Army Corps of engineers at Lost Creek Reservoir. On November 3, 1994, the Council established a Water Supply System Development charge to purchase water for future users. No water purchases are proposed forthis fiscal year. The Committee recommended changing the total expenditures to $901,000 in the event it becomes necessary to purchase water this year. LeRoy Burkart made a motion to approve the Water Supply SDC Fund with total expenditures of $901,000. Nate Banry seconded. All said aye. Motion approved 2. Water Distribution SDC Fund Mr. Pierce explained that the Capital Outlay Projects should be changed to show the 16" Penninger Rd Waterline to the Expo as $544,694 and add $360,000 fora 12" Water Line for Table Rock Road. The Medford Water Commission has asked if we would extend a line to residents along Table Rock Road with construction along Table Rock from East Pint Street to Wilson Road. The total Capital Outlay projects should be $904,694. Mike Quilty made a motion to approve the recommended changes forthe Water Distribution SDC Fund. Dick Halley seconded. All said aye. Motion approved. 3. Park SDC Fund Mr. Pierce stated that the total for line item 82 should be changed to show Park Land at $28,000 and Materials and Services to $379,708. The park acquisition in the Capital Outlay should be park improvements. Dick Halley made a motion to approve the Park SDC Fund Budget with the recommended changes. Rick Rapp seconded. All said aye. Motion approved. 4. Water Reservoir SDC Fund Mr. Pierce explained that line item 81, Water Reservoir Capital Project should show $140,000 for new reservoir design. This will change the total fund balance to $807,551. City of Central Poiul Budges. Comu~ittec Muiutes April 28, `lOd3 Page 3 Mike Quilty made a motion to approve the Water Reservoir SDC Fund Budget with the recommended changes. Nate Banry seconded. All said aye. Motion approved. 5. Street SDC Fund Mr. Pierce explained that there are no significant changes for this fund. He explained the Capital Outlay projects for 2003/2004. Dick Halley made a motion to approve the Street SDC Fund Budget as presented. Mike Quilty seconded. All said aye. Motion approved. 6. Storm Drain SDC Fund Mr. Pierce explained that this fund has been created by a transfer of money from the former Street Appurtenances Fund. In the future it will accrue the storm drainage SDC and, if approved by Council, a storm drainage utility fee. This fund will allow the City to track revenue and expenses involved in the maintenance and construction of storm drain facilities. They do not plan any expenditures from this fund for 2003/04. Nate Banry made a motion to set up the fund as presented. Opal Hieirle seconded. All said aye. Motion approved. D. Debt Service Funds 1. Reservoir Debt Fund Mr. Brugger explained that this debt fund provides for payments on the two loans for the construction of the Old Stage Road water reservoir. These debts have been paid off and are presented for historical reasons only. Mike Quilty made a motion to approve the Reservoir Debt Fund as presented. Nate Banry seconded. All said aye. Motion approved. 2. Bancroft Bond Redemption Fund. Mr. Brugger explained that fund comes from Locat Improvement District assessment payments. The basic purpose for this fund is to reimburse the General Fund. Rich Hieb made a motion to approve the Bancroft Bond Redemption Fund as press seconded. All said aye. Motion approved. 3. Water Line Debt Fund Mr. Brugger explained that this fund provides for payments on a loan from the Oregon Economic and Community Development Department for the construction of the Erickson Air-Crane water line. Currently we are making interest payments only. Mike Quilty made a motion to approve the Water Line Debt Fund as presented. Rich Hieb seconded. All said aye. Motion approved. Ciry of Central Yoinl I3udgcl Commitlcc Minutes April 28, 2(>n3 Page 4 4. City Hall Expansion Bond Mr. Brugger explained that this is a new fund to account for construction of the City-owned office space that is scheduled to be built on the second floor of the new library building. Donna Higginbotham made a motion to approve the City Hall Expansion Bond as presented. All said aye. Motion approved. 5. Downtown Revitalization Loan Fund Mr. Brugger explained this fund is for loans to small businesses in the downtown area to encourage revitalization. The creation of this fund will help keep track of loans and payments. Jim DeKort made a motion to approve the Downtown Revitalization Loan Fund as presented. Nate Banry seconded. All said aye. Motion approved. E. Capital Acquisition Funds 1. Land Acquisition 8 Building Fund Mr. Pierce explained this is to accumulate funds for the acquisition, construction, remodeling and expansion of City facilities, and to provide for maintenance and operation costs for city rental properties. He stated that under Capital Outlay the $15,000 in Community Center Design Work should be moved to professional contracts. Line item 62, Professional/Contract should be reduced to $15,000; line item 82 Materials and Services should be $165,000. The Total Expenditures for this fund will remain at $2,244,872. Rick Rapp made a motion to approve the Land Acquisition 8 Building Fund Budget with Recommended changes. Nate Banry seconded. All said aye. Motion approved. 2. Equipment Acquisition Fund Mr. Brugger explained that this fund is to accumulate funds for the addition and replacement of computers, copy machines and otherequipment and furnishings that benefit general city operations. There are no significant changes for this fund. Opal Heierle made a motion to approve the Equipment Acquisition Fund as presented. Nate Banry seconded. All said aye. Motion approved. F. Other Funds Telephone Excise Tax Fund Mr. Brugger explained the basic purpose of this fund is to pay the City's share of the Enhanced 911 Program. The 911 telephone excise taxes are passed through directly to the City of Medford. City of Ccn~al Point Budget Committee Minutes April `28, 2003 Page 5 Rick Rapp made a motion to approve the Telephone Excise Tax Fund as presented. Dick Halley seconded. All said aye. Motion approved. 2. Equipment & Facilities Rental Fund Mr. Pierce explained the capital outlay projects for this fund. He stated that line item 82, Materials and Supplies should be $8,000; line item 85, Vehicles should be $8,500; and line item 86, equipment should be $52,000 for a total Capital Outlay of $122,671. Mike Quilty made a motion to approve the Equipment 8~ Facilities Rental Fund with recommended changes. Opal Heierle seconded. All said aye. Motion approved. 3. Rehabilitation and Development Fund Mr. Brugger explained that this fund is to provide a source of revenue for housing rehabilitation projects in the community. Program revenue generated by lien payments from the wood stove replacement program may be used for these purposes subject to the requirements of the Community Development Block Grant Program. Jim DeKort made a motion to approve the Rehabilitation and Development Fund as presented. Opal Heierle seconded. All said aye. Motion approved. 4. Water Reservoir Replacement Fund Mr. Brugger stated that this fund was originally established to budget for the construction of a 2 million gallon water reservoir on Old Stage Road. The fund's only purpose is to receive transfers from the Utility Fund and build a sinking fund balance for eventual replacement of the reservoir. Opal Heierle made a motion to approve the Water Reservoir Replacement Fund as presented. Rick Rapp seconded. All said aye. Motion approved. V. FINAL BUDGET COMMITTEE APPROVAL Mike Quilty made a motion to approve the City of Central Point Proposed Budget for Fiscal Year July 1, 2003 through June 30, 2004. AI Meyers seconded. All said aye. Motion approved. Rich Heib suggested that quarterly reports be sent to the Budget Committee Members. VI. ADJOURNMENT Mike Quilty made a motion to adjourn. AI Meyers seconded. The meetin was adjourned at 9:15 p.m. Dated __ ~ - S -C>'3 Deanna Gregory, Budget Sec etary