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HomeMy WebLinkAboutSeptember 19, 1978 Planning Commission Meeting September 19, 1978 - Council Chambers Meeting called to order by Vice Chairman Dick Halley at 7:35 P.M. Roll call found all members present but Chairman Banks and Member McManama. Others present were City Admin. Kucera, City Engr. Hendershot, Bldg. Officials Ritchey and Allan, and Secretary Stamper. Motion made by Emery, seconded by Nordby to approve the Minutes of the September 5th meeting. Minutes were approved with all- in favor. Correspondence & Public Appearances 1. A-95 form received from J.C. Planning & Development Dept. for conditional use permit for placement of an off-premise sign for Pacific Flights, Inc., File #78- 122-SP. Recommendation to approve application; is compatible with the J.C. land use plan and outside our area of concern. 2. A-95 form received from J.C. Plana. & Dev. Dept. for conditional use permit for construction of a church at the southeast corner of Taylor Road and Grant Road, Central Point, petitioner Nathan A. Banry, Jr., File #78-124-SP. Land falls into our Comprehensive Plan area. Discussion. Motion to approve application contigent upon B.C.V.S.A. completion of sewer project for service to the applicant and area within 3 to 4 years; and if failure to so provide, the City requests re-review of the application; made by Emery, seconded by Messmer and approved. (Commissioner McManama arrived at 7:50 P.M. ) ' 3. A-95 form from J.C. Plana. & Dev. Dept, for zone change application from RR-5 to AD-MU for airport development by Valley Real Estate, File #78-123-Z. Recommen- dation to approve application; is compatible with J.C. land use plan and outside of our area of concern. Old Business Big Al's Restaurant for continuation of Preliminary Plat Review from September 5, 1978 meeting to show revised plans for slanted parking area ingress from E. Pine St. and relocation of the Drive-Up Station. Applicant Clyde Pope present for the explanation, of Revised drawings. Restaurant to be constructed at 10th and East Pine Street. Revised drawings were found acceptable. 1068 Review then continued on same item. Landscaping will be with Virginia Creeper, shore pines, junipers and other low-lying shrubs. Adequate. parking was designated in the plans. Motion to approve the 1068 Review for Big Als' Restaurant was made by Waldron and seconded by Nordby and approved in the roll call vote with all in favor. New-Business Request for Annexation by applicant Bjarne.Jensen for property known as J.C. map 37 219 1OAC, Tax Lot 3900 west of Snowy Butte Road. Applicant was present and the Public Hearing opened. Opponents Darrel Warner, Ray Bitterling and IIerb Repp complained about low water pressure in west side of City from the 6" service line; if the City enlarged line to an 8" line would those benefitting properties be assessed. City Admin. Kucera stated "probably yes!" In response to alleged 'sewer problem' in area where the City equipments pumps out sewerline at E. Pine and Corcoran Lane each month; it was explained that this was only. a routine maintenance program. Planning Commission Meeting September 19, 1978 - Council Chambers New Business continued Public Hearing continuing, a question from the audience if this property were to be annexed, would a strain be placed on the existing water line and sewer line. Mr. Jensen responded and said he only plans to put 1 single-family residence on each 1-acre for a total of 2 hours for the two-acre parcel. City Administrator Kucera entered the staff report into the record (see report.) Public hearing was declared closed. Disucssion on the 1-acre remaining in the area which is not owned by the applicant. State law allows the remaining 1 acre to he annexed into the City without the owner's consent but Central Point has never exercised the option. Entire area is- currently fed by a 6" water- - line. Distance of connection for water and sewer from Snowy Butte is approxi- mately- 400-500 feet each. Recommendations of the Staff report are: 1. Meets Comp. Plan for medium density 2. Area surrounded by R-1-8 zoning 3. Property is within the Griffin Creek Flood zone - 4. Public sewer & water can be provided at the right-of-way line on Corcoran Lane or from existing lines in Snowy Butte Lane. 5. Condition of annexation to include necessary street access and utility improvements to be determined by Plann. Commission upon application for building permits. 6. Provision of water and sewer improvements to be borne by the ..Developer at own expense. -Fasano Findings were recorded by Commissioner Mann. Motion made by Messmer to approve Annexation based on Staff report and that- Developer tie in to existing ' lines on- Snowy Butte for water and sewer. Seconded by McManama. By roll call vote, all in favor; carried. Public Hearing for Zone Change Request for Bjarne Jensen, Tax Lot 3900, J.C. map 37 2W IOAC was opened to re-zone above request from Residential-Farm use to Residential Single Family, R-1-8 Zone. Applicant Jensen stated-f!loo'&plane through the area makes the property unfeasible to build other than 2 houses because foundations will have to be approx. 6 feet high. Opponents were invit- ed to speak. No one came forth. Proponents were invited to speak. No one came forth. Public hearing was closed. Discussion. Motion made by McManama to accept the request for re-zoning from R-F to R-1-8 and to approve the Fasano Findings, seconded by Emery. By-roll call, all in favor, the motion carried unanimously. - Next order of business was the scheduled Public Hearing for John Sargent property at 1847 Scenic Avenue for Variance to allow front footage of Lot #6 to contain less than required by Ordinance, J.C. map 37 21Y 3AB, Tax Lot 4800. Mrs. John Sargent was present. Plann. Commissioner Nordby requested absten- tion from the matter and was excused. Opponent Tom Johnson indicated his curiosity as to why a public hearing process was elected to allow a 42' foot frontage variance? City. Admin. Kucera presented the Staff report detailing history of application and effort made to achieve best use of irregular-shaped piece of property. Surveyor Dennis IIoffbuhr spoke of efforts and problems with the unique parcel of land. Planning Commission tmust make ruling based on the variance ordinance to satisfy the public hearing portion; reminded City Administrator. No one wished to speak further, the public hearing portion was closed. Discussion. Items for consideration were applicable for Lot #6 as: 1. Deny variance request, 2. Applicant to construct standard street with Planning Commission Meeting September 19, 1978 - Council Chambers New Business (continued) all improvements; 3. Approve variance on condition that City Council render decision based on recommendation from Plano. Commission that ordinance be changed. More discussion. Motion by Mann, seconded by Messmer to' disapprove the request based on an alternate method being found more acceptable than presented, and correspondence reveived from City Atty. Carter dated September 1, 1978 citing Ordinance Section 16.44.050 prohibits creation of flag lot and nottherefore subject to variance; and a statement by Planning Commissioners and City Staff that they will aid Applicant and applicant's representatives in a possible solution to a difficult problem. By roll call vote: Emery-Yes; Halley-No; Loveland-Yes; Mann- Yes; McManama-No; Messmer-Yes; Waldron-No; for tally of 4 in favor of denying the request and 3 in opposition with member not voting. The motion to deny request was carried. 1068 Review for Westside Lumber, 870 So. Front Street, Jackson County map 37 219 11CB at Block 5, Lots 1 and 2 of Homestead Acres Extension #1 with Ernie Hinkle representing West"side present. Minor revisions in the plans after tentative plan approval had been granted July 5, 1978 upon condition of architect' s stamp of approval and plan check by "A" Level Plans Examiner. Structural details to meet U.B.C. and State Fire Codes as marked on plans at that time. Applicant had re- duced size of building to under 4,000 sq. feet and no longer needs architect's stamp; and staff recommends approval based on Bldg. Official report dated July 5th. Motion made by Emery, seconded by Mann to approve the 1068 based on Staff reports of 7/05/78 and 9/19/78. By roll call vote, motion carried with all in favor to approve the 1068 Review. 1068 Review for 162 Glenn Way, J.C. mpa 37 2W 10AC, Lots 8 & 9 of the Yocum Addi- tion and Tax Lots 1900 and 2000; applicants Patricia & Jack E. Doughty. Staff report presented by Bldg. Official Ritchey which re-capped history of the prior owner and first applicant,which because of illness, time had elapsed on the appli- cation before the start of construction. See Staff Report. Discussion on parking accommodations. Mr. Ron Willcuts, developer of apartment complex located to the west inquired of a cost-sharing of improvements of the street, etc., on Glenn Way. Reading from March 9, 1978 Staff Report Mr. Ritchey stated Mr. Dalton Ellis (former owner) had been given an extension of 120 days which was still in effect; and pay- ment of a plan cebek fee of $209.00. Discussion. Mr. C.A. Morrison from the audience stated he sold the property to the Doughty' s and spoke of his involvement with Mr. Ellis. Discussion of street improvements by Developers including asphalt, curbs, gutters, sidewalks. Staff recommends water and sewer to come from Snowy Butte with cost-sharing to Developer Willcuts of water installation and sewer in- stallation with Mr. Leonard. (Lawrence Leonard, Snowy Butte Orchards) Motion by Emery to approve the 1068 Review for applicants Patricia & Jack Doughty subject to Staff Report plus pro-rated costs on front footage basis of Tax Lots 1900 and 2000; Developers to share costs with Leonard for sewer; Willcuts for water, and on that portion of street to include curbs and gutters; if lots are to be divided into 2 separate lots' then the parking spacing would be re-allocated at the time of a Minor Partition request. Motion seconded by Loveland. All in favor. Carried. Motion by Emery that the 1068 Plan Review approval be subject to: 1. Corrections to plans recommended by Staff; 2. Reimbursement to Leonard for Sewer ; 3. Will- cutts for water line on a front-footage basis; 3. 1 Willcuts to be reimbursed for improvement to Glenn Way for curbs, gutters, sidewalks and asphalt paving. Appli- cants must share one-half the cost as follows.. ....... . Planning Commission Meeting September 19, 1978- Council Chambers New Business (continued) , .. .... $204.00 fo'r water line @ $6.00 per foot $511.00 for sewer line @ $7.89 per foot $532.00 for curbs &i gutters only $637.56 asphalt $1,884.56. Motion seconded by Loveland. By roll call vote, all in favor. Authorization was so noted that a transfer of responsibility of Tax Lot 1900 and Tax Lot 2000 located at 162 Glenn Way, Central Point now under the jurisdiction of Patricia & Jack E. Doughty from this date onward. Green Glen.Unit #2 - Construction Drawings and Final Plat was next order of business with Mrs. Michelle Young representing Multi-State Builders, Inc. Staff report presented by City Engr. Hendershot. See report. Discussion of $1,532 Park Fees for Unit #2 clarified. Motion by Messmer, seconded by Mann to approve Green Glen Unit #2 Construction Drawings, Subdivision Agreement and Final Plat subject to conditions outlined in the Staff report after completion of. which the Planning Commission Chairman may sign .off Final Plat mylar for forwarding to Council made in motion by Emery', seconded by Mann. Roll call vote, all in favor but Member Waldron who voted "No". Majority in favor, the motion carried. Review of Project for Phase II development of West Pine Terrace apartment com- plex located at 345 West Pine Street; Ron Willcuts developer, was present. Staff report presented by R.J. Ritchey for addition of 26 more units. Discus- sion. Concrete drainage pipe will be installed as part_ of Phase II development on east side of property line from Snowy Butte to West Pine Street to eliminate flooding of property on Glenn Way caused by surface run-off was prime item of report and re-design- of water system in project to eliminate 2" water lines and dead end runs; with 1" copper lines running from main line to each dwelling complex. Motion by McManama to approve Phase Ii development of. West Pine Ter- race based on staff recommendations was seconded by Mann. By roll call vote, all in favor, motion carried. Next item of business was Planned Unit Development regulations review. Appli- cants Bud Adler and Don Christy of CAS Properties, Inc. were present. Background data given by City Admin. Kucera with meetings with Council and Planning Commis- sion. Draft of ordinance updating City's P.U.D. requirements presented by Kucera. Mr. Adler found nothing wrong as presented in the short time for exam- ination, but did implore the Commission (and Council) to adopt something every- one can live with and quickly; requests guidelines by the Planning Commission to encourage them in their efforts of this endeavor unfamiliar to the State of Oregon and elsewhere! Mr. Christy stated that portion that dealt with "5 acres or less" should be amended. Mr. Adler felt that '.'condominiums could be addressed under this P.U.D. ordinance" and referred to a "condominium con- version". Discussion. Laity Administrator Kucera stated the Planning Commission could ' amend the zoning ordinance by "resolution" to cover planned unit developments with 3 legal notice publications and schedule a first hearing on PUDs on October 17, 1978. Chairman Pro-fem Halley requested a study session with Planning Commission Meeting September 19, 1978 - Council Chambers New Business (continued) Council to realize a concerted effort. More discussion. Motion of intent to adopt and/or modify the PUD section of the Zoning Regulations and setting a public hearing as October 17, 1978 was made by McManama, seconded by Emery and by roll call vote, carried with all in favor. Study Session with City Council was scheduled to be held here in Council Chambers on September 26, 1978. Secretary will notify both bodies:•• of the meeting. Motion by Member Waldron to fill vacancy caused by Chairman Don Banks' move out of the City limits and his resignation as Chairman; to elect Richar& Halley as the new Chairman, seconded by MCManama and passed with all in favor. Motion by Mann to fill vacancy of Vice-Chairman by Halley's election to Chairman and elect Andy Loveland as the new Vice-Chairman. Motion seconded by Messmer, and passed with all in favor. The Chairman and Vice-Chairman terms of office will expire December al, 1978. Vacancy of 1 member on the Planning Commission will be filled by appointment from Mayor Snook. Members are encouraged to submit the names of interested persons to the Mayor or City Administrator so that in- terviews can be scheduled.. No further business to come before the Commission a motion was made by Messmer, seconded by Emery to adjourn the meeting. Meeting adjourned at 11: 15 P.M. Planning Commission Secretary. 14 September 1978 TO: Mayor Snook & Councilmembers FROM: Don Banks, Chairman, City Planning Commission SUBJECT: Report of Planning Commission Meeting held September 5, 1978 Agenda Items were as follows: 1. Public Hearing for Hazel M. Shaw, 107-109 No. 4th Street to allow division of lot into 2 tax lot numbers; pre-existing condition; 1 lot to contain 5,660 sq. ft. , the other contains 5,890 sq. feet. and does not infringe on minimum setbacks of current Code. Variance granted on` lot sizes to allow minor partition. 2. Richard C. Wells of 1954 Scenic Avenue Variance public hearing request for flag lot creation in order to split lot for sale. Variance denied based on City Attorney's opinion of Code prohibition against creation of a flag lot under Ord. 16.44.050. 3. Minor partition request with Gary Whittle applicant for property at 584 Bush Street L.T. 100; request to partition as was originally platted. Both lots have available space for off-street parking. Lot 1 to provide parking access from Freeman Rd. on rear of lot; Lot 2 to remove existing garage. Request approved by recommendation of the Bldg. Official. 4. 1068 Review for 332 No. 2nd Street. Request Py applicants Mr. & Mrs. Clyde Olson for construction of a 2-car garage using alley for egress & ingress. Recommendation that alley be paved from rearlot lines of Olson's property to No. 2nd Street alley entrance. Bldg. Official to research to see if builder of apartments at 348 No. Second Street should share in cost of paving alley. 5. 1068 Review for construction of 2 4-plexes at 358 No. 8th Street variance of a 1-foot for parking requirement can be accommodated by a perpetual easement between Lots 3 & 4 of Blk. 3 Pattison Addition; landscaped area of 9' wide in- stead of 10' wide between lots and paving 110' of alley plus standard concrete driveway approach, compliance with UBC, 18" overhand on bldgs., break plate around bldgs., and Bldg. Dept. to check if existinesewerline is useable; other- wise installation of new line by Developer; curbs, gutters & sidewalks must be installed on Cherry Street when Cherry Street is improved, Sidewalks required on No. 8th Street; sidewalks can be constructed when applicant enters into a LID with City and "No remonstance clause". 6. Prelim. Plat Review for Big Al's Restaurant N.E. corner of E. Pine at 10th, Report of compliance; recommendation that ingress from E. Pine St. parking spaces be slanted and the Drive-up Station be moved eastward from where depicted on plans. Changes to be incorporated and rescheduled for next meeting on 9/19/78. Miscelleneous 1. Report again of treesoverhang at S.W. corner on No. 6th at Maple. 2. Pappy's Pizza parking strip spacing less than required; Bldg. Dept. to check. 3. Zero Lot Line concept discussed and set a Public Hearing date for Oct. 3, 1978 for input. 28 September 1978 TO: Mayor & Members of the City Council IltOM: Chairman Richard Halley, Planning Planning Commission SUBJECT: Planning Commission Meeting held September 19, 1978 Report on the following Agenda items: Correspondence: 1. A-95 Review from Jackson County Plann. Dept. - Sign for Pacific Plights, Inc. Recommendation by Commission to approve application: 1. Is compatible with J.C. land use plan and 2. Outside our area of concern. 2 A-95 Review from Jackson County Plann. Dept. - Application for zone change from RR-5 to AD-MU for airport development; 1. Is compatible with J.C. land use plan and, 2. Outside our area of concern. Application approved. 3. A-95 Review from Jackson County Plann. Dept. - Application for conditional use permit for construction of a church at s.e. corner of Taylor Rd. and Grant Rd. This land use falls within our own Comp. Plan area. Recommendation by Planning Commission to approve the application continent upon B.C.V.S.A. completion of sewer project for service to applicant and area within 3 to 4 years and if failure to so provide, Planning Commission recommended a re-review of this application. Old Business 1. Big Al 's Restaurant, 10th & Pine Streets; Revised plans reviewed from prior Planning Commission recommendation and the 1068 Plan approved. New Business -Public Hearings: 1 . Bjarne Jensen request for annexation and re-zone application from R-F to R-1-8. Two acre parcel surrounded by City on Tax Lot 3900, west of SnoWy Butte Road, J.C. map page 37 2W 1OAC. Based on staff report with following conditions: 1. sewer and water to come from Snowy Butte Road access, 2. Necessary street access and utility improvements, 3. Water and Sewer improvements to be borne by developer at own expense. 4. Necessary street access and utility improvements to be determined. by Planning Commission upon application for building permits. Fasano findings recorded. Approved annexation application. Rezone application approved. This request is compatible to other city zones in the immediate area. Fasano findings approved. 2. John Sargent property at 1847 Scenic Avenue, J.C. map page 37 2W 3AB, Tax Lot 4800. Recommendation that City Council consider change of ordinance concerning "flag lots" as it would apply to this particular unique parcel of land. City Attv. letter and opinion that our Municipal Code prohibits creation of flag lots. Variance request denied. City Staff will work with applicant and their representatives to feasibly plot this property. Other Business 1. 1068 Review for Westside Lumber Company, 870 So. Front Street, J.C. map 37 2W 11CB Lots 1 & 2 of Blk 5 of Homestead Acres. Plans for new storage shed were returned for certain modifications. Revisions comply with UBC and State Fire Code. 1068 Approved. 2. 1068 Review for 162 Glenn Way, J.C. map 37 2W 1OAC, Lots 8 & 9 of Yocum Addition, Tax Lots 1900 & 2000. New owners of property desire to use first owner's plans. Staff recommended water and sewer from Snowy Butte with cost sharing to 1 developer for water line installation and sewer installation with another plus pro—rated costs on front footage basis on that portion of street to include curbs, gutters, sidewalks and. asphaltic paving. Approval of 1068 to new owners as recommended. 3. Green Glern I2 Construction drawings, subdivision agreement and Final Plat was next order of business. Park fees in the amount of ;I$1 ,532 were clarified. Construction drawings, etc. were approved based on staff report made by City Engineer Hendershot. Planning Commission Chairman will sign off Final Plat mylar for recording. 4. Ron Willcuts' West Pine Terrace Phase II development for apartments at 345 West Pine Street. Addition of 26 more units. Concrete drainage pipe to be installed by Developer on east side property line to correct drainage problem. Developer to eliminate 2" water lines and dead end runs with copper lines from main to each dwelling complex. Based on staff recommendations, Phase II development plans were approved as recommended. Miscellaneous matters 1. Planned Unit Development regulations reviewed. Public Hearing set for October 17, 1978 after resolution of intent to amend Section 17.68 of the Municipal Code was so declared. . 2: Study Session with Council was set for September 26, 1978 to go over the new PUP draft ordinance. 3. Elections held to fill vacancy of Planning Commission Chairman. Don Banks resigned September 14, 1978 because he moved. outside our City boundary.. .new Chairman to he Dick Halley, new Vice Chairman to be Andy Loveland who was elected to fill position of vacancy of Vice Chairmanship. One position of vacancy remains on the Planning Commission and members to submit names to Mayor or City Admin. to arrange interviews.