HomeMy WebLinkAboutAugust 21, 1979 Planning Commission Meeting
City Hall Council Chambers
August 21, 1979
Meeting was called to order by Chairman McManama at 7:50 P.M. Roll call found
members DeArmond, Nordby, Sorensen, Thelen and Chairman McManama present with
1 vacancy. Absent were Hansen, Hillyer and Waldron. Also present were City
Administrator Kucera, Bldg. Official Ritchey, Mayor Del Curry and Secretary
Stamper. Public Works Supt. Capps was seated in the audience.
Motion was made and seconded to accept the Minutes of the August 7, 1979 meet-
ing with correction in the fourth line of paragraph 6 striking the phrase "in
Mazama Village Subdivision", and the Study Session Minutes of August 14, 1979.
Carried with all in favor.
Correspondence and Public Appearances
1. Letter read into record from Mayor Curry regretting the
resignation of Planning Commission member and Vice-Chairman Paul Emery.
2. Thank you card acknowledged from the Lloyd Mann family.
3. Memo from City Administrator of upcoming Planning Institute
seminar to be held at the Univ. of Oregon Sept. 14-16 with invitation for
Planning Commission to send someone along with the City' s rep. Mr. Ritchey.
Members Nordby and DeArmond indicated possible attendance.
Chairman McManama informed those present that he had received verbal resignations
from Members Hansen and Waldron citing work-related matters preventing their
attendance at meetings. Nominations were held and in the voting Earl Nordby was
selected unanimously to fill the position of Vice-Chairman.
Old'Business
The Snow Annexation, a Continued Public Hearing from July 17, 1979 meeting
was the first order of business. Property owned by Dr. Milton,Snow containing
5 acres located at 3817 Grant Road on J.C. map 37 2W 1OBC, Tax Lot 10500. Mat-
ter had been tabled to await the CH2M Hill Water Study report. The Public
Hearing was re-opened by Chairman McManama.
_Proponents were invited to speak. Representative Ron Young stated Dr. Snow and
Mr. Marion Hull (owner of adjacent property) had studies the CH2M_report and
were pleased to learn of possible solutions and wanted to work with the City to
bring about reasonable culmination of existing problems. No one else wished
to speak.
Opponents were invited to speak. No one came forth. The Public portion of the
Hearing was closed.
City Administrator Kucera entered the August 2, 1979 letter from CH2M Hill; the
Report, Exhibits and maps to become part of the file.
Mr. Young said his clients recognizing water problems on the west side of town
were willing to share a "reasonable share" to update the west side system to
bring about corrective measures as necessary per the Report, recommended a
Planning Commission Meeting
August 21, 1979 - page 2
Old Business (continued)
study session meeting be scheduled with Mayor and Council and the Planning
Commission to determine what methods and costs, and requested the Planning
Commission to proceed tonight with the Annexation Request of Dr. Snow.
Building Official Ritchey recapped the history of west side of town prob-
lems with sewer and water and Bear Creek Valley Sanitary Authority's plans
to put in a trunkline in that area and obligation of those propertyowners
for any updating B.C.V.S.A. may do-- will not relieve Dr. Snow of improve-
- ment costs for his share of the trunk line whether he is annexed or not.
Recommendation was made that developers should work with, B.C.V.S.A, on
improvement costs prior to proceeding with the Annexation. Discussion..
Mr. Young inquired if "priorities" have been established by Mayor and Council
for the west side of town for waterline development. City Admin. Kucera re-
ponded "No". "Areas to be considered would be the west side of town, Crater
High School area, and. the downtown core area. could be some of the items to
be prioritized" when priorities,'are determined."
Commissionmember Thelen questioned Dr. Snow about "his feelings" on being
able to annex without being able to develop right away? Dr. Snow asked of
City a time-table for the development of water and sewer improvements to.
benefit his property.and learned no timetable-was available. City Adminis-
trator Kucera reminded all that L.C.D.C. Goals and Guidelines is the criteria
for approval of annexations and Goal 11 - "Public Facilities and Services" '
is the item to be addressed.. . and no facilities and services exist at the
present time. Member DeArmond informed Dr. Snow that the Planning Commis-
sion is not able to answer the question of when required improvements will
be calendared that would serve his proposed subdivision. The burden of
proof in developing Findings of Fact to respond to the L.C.D.C. Goals is
the responsibility of the Developer, commented City Administrator Kucera.
The Comprehensive Plan is for orderly growth in our area responded Rep.
Young and their-goal is by the Comp. Plan adopted .by the -Cityl Mr. Young
cited that Mr. Marion Hull also needs City services and has been part of the
City for 7 years and obviously he and all otherpropertyowners in the area
will benefit from this development (sic., proposed by Dr. Snow .
Member Nordby said that the Planning Commission can not resolve "intangibles"
tonight and he felt the developer is responsible for water and sewer .improve-
ment costs. Discussion. Mayor Curry informed .all that the role of the City
becoming involved in a contract with developers had been determined some
prior time and the City does not wish to become a party to the banking
business!
Mr. Marion Hull of 3545 Hanley Road (adjoining propertyowner) spoke to the
Commissioners and stated he had been for 7 year a part of 'the City and had
proposed a subdivision at one time on his acreage but pressure killed his
plans to develop it as a subdivision.. .and if he has to, he will withdraw
his property from the City or turn the matter over to his attorney as he
can not afford the high taxes, now, to let .it remain as it is (undeveloped).
He needs to have Dr. Snow's annexation go through to benefit his property.
Planning Commission Meeting
August 21, 1979 - Page 3
Old Business (continued)
City Administrator Kucera stated that if the annexation were to be approved
now, financial arrangements could be made at a later time with other property
owners in the area, form a Local Improvement District for those improvements..
the matter could continue indefinitely! More discussion.
Motion made by Commissioner Thelen to deny the Snow Annexation application
based on L.C.D.C. Goal #11, without prejudice, and for City Staff to prepare
findings and forward to the City Council. Motion was seconded by Nordby. By
roll call vote: DeArmond- Yes; Nordby- Yes; Sorensen- Yes; Thelen- Yes; Chair-
man McManama- Yes. All members voting in the affirmative to deny the Snow
Annexation request, without prejudice. The motion carried, unanimously.
New Business
Southland Corporation (7-11 Stores) request for a 1068 Plan Review for property
located on J.C. map 37 2W 2CD Tax Lot 2800, at 1030 East Pine Street with Way
Hamlin representative of Southland present. Staff report by Bldg. Official
Ritchey items I through 11 was presented and adding item 12 to be: "Area des-
ignated on plans as trash enclosure needs to be relocated or re-designed to
meet setback requirements" stated Mr. Ritchey. Concern expressed for traffic
going off of Pine Street onto the Pine Street driveway of the property and Mr.
Ritchey recommended using a driveway on Bigham or having 2 driveways on Bighorn;
items 8, 9 and 10 of his Staff report; concurred also by Police Chief Whalen.
In response to the report, Mr. Hamlin stated the parking in the setback was just
"overlooked" (item 4)9 driveway on Pine Street was needed for quick accessibility
which the 7-11 Stores maintain as part of their image and therefore the driveway
on Pine Street is a necessary-part of their operation (items 8, 9 and 10 of
Staff report). The controlled speed of 25 mph zone on Pine- Street should pre-
vent any "bottling" of traffic; could live with "ingress only" off of Pine St.
and could change driveway grade incline to be less than 109'9' he continued.
Discussion on Fair traffic and proposed 4-lanes over Freeway and traffic count
to be 16,000 vehicles' per day and a left turn lane. The State Highway Dept.
plans were brought forth which shows 4-lanes on Pine, a median strip in center
and a left turning lane at 10th and Pine. Mr. Hamlin could not provide a "car
count" for "a 7-11- Store business" to the Commissioners when asked.
Member Nordby stated that having an ingress only off of Pine Street onto the
property would correct possibly 90% of wrong-way traffic as most people do heed
signs, he feels. Bldg. Official Ritchey contributed "that by adding more
flare on the driveway could help remedy the problem, and.. reduce the grade and
extend inwardly the driveway further onto the property also will aid in reducing
another problem matter." More discussion.
Member DeArmond made motion to approve the 1068 Plan Review for the proposed 7-11
Store at 1030 East Pine Street subject to the 3 adjusted parking spaces; the
Staff Report including added item 12, increase flare and radius of curb on
driveway opening on Pine Street, the reduction of grade of incline to 6% or less
on driveway and deletion of Item 10 of the Staff Report. Motion died for lack
of a second.
Planning Commission Meeting
August 21, 1979 - page 4
New Business (continued)
Member Nordby made motion for applicant to re-submit plans for the 1068 Plan
Review showing desired corrections and bring back to the Planning Commission
, _ adding ingress only coming off of Pine Street, grade reduction to 6,% incorp-
orated and re-aligning parking spaces. Motion was seconded by Sorensen.
Roll call votr: DeArmond- No; Nordby- Yes; Sorensen- Yes; Thelen- Yes; and
Chairman McManama- Yes. Majority in favor and motion carried for resubmittal
for the 1068 Plan Review by Southland Corporation for proposed construction
of a 7-11 Store at 1030 East Pine Street.
Next order of business was the request by Larry Denn for a Minor Partition
on property located on J.C. map page 37 .2W 1OAC, Tax Lots, 200 and 300; south
on Glenn Way. Mr. Denn was not present. Bldg. Official Ritchey reported
that legal problems are an issue at this time and Mr. Denn requested with-
drawal from the agenda. Motion made by Nordby, second by DeArmond to table
this matter until an unknown future date. All in favor, the motion carried.
Miscellaneous Matters
1. Mayor Curry addressed Planning Commission Members and spoke on the now
3 vacant positions on the Commission. Reading a list of available people he
then asked the Members to think about possible candidates and submit them
back to him as soon as possible as these vacancies needed to be filled.
2» Outline Bearings Procedure question by Nordby _(see Minutes of August 7th); '
on certain reporting items and the coming before Planning Commission at a
public meeting...if the Planning Commission must deny a certain item wand
the matter still come to the Council as a full-blown hearing: Response given
by Mayor Curry...Steps will be outlined by City Staff prior to coming before
the Planning Commission level and the applicant must provide "answers" in a
positive manner... and if not, he must be so denied at the Planning Commission
level. Discussion on staff reporting, the applicant's responsibilities, and
applicant's preparation of his findings, etc. were among the miscellaneous
questions discussed among, Planning Commissioners, Bldg. Official Ritchey,
City Administrator and Mayor.
No further business, motion to adjourn was made by Nordby, second by DeArmond
and carried with all in faw r.
Meeting adjourned at 9:40 P.M. _,