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HomeMy WebLinkAboutJune 5, 1979 Planning Commission Meeting City Hall Council Chambers June 5, 1979 Meeting opened at 7:32 P.M. by Chairman McManama. Roil call found members present to be Hansen, Nordby, Thelen and Chairman McManama. Absent were Emery, Hillyer, and Waldron plus 2 vacancies. Council people present were Corliss, Halley and Rayburn. Others in attendance were City Administrator Kuccra, Admin. Director Donahue, Bldg. Official Ritchey, Secretary Stamper and many citizens in the audience. Motion to approve the Minutes of May 15, 1979 meeting was made by Nordby, second by Thelen and carried with all in favor. Correspondence and Public Appearances Correspondence was in the form of a memo from Mayor Curry requesting names be submitted to fill Planning Commission vacancies. Public appearance schedule of Bob DeLong presentation was placed further down on the agenda. Old Business Preliminary Plat for Greenfield Circle Subdivision revision on J.C. map page 37 21V 34C Tax Lot 3800; George Johns, applicant, present with surveyor Verlyn Thomas of Medford. Mr. Thomas presented the redrawn Prelim map. (Commissioner Thelen reiterated his unbiased statement made at the May 15th meeting of a con- versation with a property owner of the area concerned about the development.) Continuing, Mr. Thomas read into record a 7-page fact sheet dated 6/04/79 pro- posing gravel walk/bike path to the designated park site, designed to accommodate emergency vehicles, improving Dobrot Way from Parkwood Avenue to up to the south- erly edge of Lot 3900 to City standards, with "swales on sides" and eliminating curbs and gutters to a width of 26 feet; in the cul-de-sac area at north end of Subdivision the width to be reduced for the island in the cul-de-sac designed for minimum upkeep; the City accept the sub-standard Dobrot Way as a City street; allow variance in the length of cul-de-sac; City share improvement costs of Dobrot Way; park dedication in lieu of fees with labor, engineering and construc- tion costs supplied by City; and petitioned the Planning Commission to not impose hardship on the applicant and prohibit development of the Applicant's property. Building Official Ritchey presented his staff report dated 6/05/79 items 1 thru 26. (Jean Hillyer arrived at 8:05 P.M.) Discussion. Councilmember Rayburn ad- dressed the public utility easement on plans and if the pedestrian way could be routed over the P.U.E. for accessibility from Scenic Village Subdivision to the park. Discussion held with City Atty. Carter by City Administrator Kucera reporting that the P.U.E. could not be utilized in that manner (item22). Item 24 of Ritchey's report "maintaining park" - Developer stated that City should maintain. Mr. Ritchey stressed certain items the Planning Commission must con- sider. .-.variances, lack of curbs and gutters, no sidewalks, width of street, 55' radius curve on cul-de-sac, lot front footages on cul-de-sacs were items to be addressed. Response by Mr. Thomas was that the Subdivision ordinance (Municipal Code) covers certain items and not others- width for right of way, when is a curb not a curb?, no sidewalk specs. called out. Commissioner Hansen questioned "swale area" Planning Commission Meeting June 5, 1979 - page 2 Old Business (continued) construction. Accumulation of rainstorm water off of Dobrot Way can go to storm drain on Parkwood or routed elsewhere Mr. Ritchey stated. In inspec- tion with Public Works Superintendent:. Capps Mr. Ritchey stated that the area shows no evidence of past flooding. More =discussion on parking near the proposed park site, the sub-standard street and parking in a parallel pattern only. Item 14 of report regarding water line size at south end of proposed Sub- division is unknown at present time until Water Master Plan being prepared by CH2M is completed; looping necessary to provide flow. Present line at south end of .-Subdivision is 8" size and meets I.S.O. standards but City has an inadequate water supply demand on its outer fringes and the water flow is now a firm consideration in all development stated City Admin. Kucera. Ques- tion by applicant Johns if payment was required of him for the water line cost from his property to Parkwood...and if other propertyowners were to connect later would he be reimbursed? Councilman Halley responded that an Local Improvement District agreement could be formed for the 977' length needed by those propertyowners connecting. Commissioner Hansen made motion to approve Greenfield Circle Subdivision revised Preliminary Plat with the following conditions and/or requirements: 1. Variance for deletion of the sidewalk requirement in the Subdidi'sion Code 2. Variance- for width of street to be 32' right-of-way as- shown on Plat map , 3. Realigned 4' right-of-way on east side of Dobrot Way for pedestrian path 4. No curbs or gutters required but allowance to use swale design as shown on Plat map on Dobrot Way edge-of-street 5. Variance on cul-de-sac to be 55' radius 6. Variance on length of cul-de-sac from Code requirement 7. Allowance in size of island to be determined with Fire Chief's approval 8. Developer to provide extended water line from south end of. Subdivision southerly. along Dobrot Way and connect to existing 8".' line at Parkwood for circulation. 9. Size of. water line to be determined after the CH2M Water Study is avail- able. 10. Dobrot Way and Subdivision street to. be accepted as a City Street 11. To include all items of the Staff Report dated 6/05/79 prepared by Bldg. Official Ritchey as part of contingency of approval and all items listed and also includes those items not necessarily discussed. Motion seconded by Nordby. By roll call- vote: Hansen-Yes; Hillyer-No; Nordby-Yes; Thelen-Yes; and McManama-No. Majority in favor, the motion carried. Next item of business was presentation of the Urban- Growth Boundary by Planner Bob DeLong from Rogue Valley Council of Governments hired by City. Mr. DeLong gave recap of his prior appearance before the Commission on May 15th. Maps displayed as Exhibits; Exhibit` I contained 4,380 acres; Exhibit II with 4,430 acres, Soils maps, etc. Report prepared by COG Staff dated 6/05/79 passed out to all Commissioners. Slide presentation was shown of various concepts the UGB could go. Discussion and various questions answered by Mr. DeLong. Motion by Hillyer that the Plann. Commission recommend to the City Council the adopting of an. Urban Growth Boundary area of 4,400 acres for our Urban Growth Boundary and direct Mr. DeLong to proceed under those guidelines. Motion seconded by Hansen. By roll call vote, all in favor and carried. Planning Commission Meeting June 5, 1979 - page 3 New Business Public Hearing for Gayla Darlene Preston, 453 West Pine Street of property located on J.C. map 37 2W 10AC, Lot 3 in Block 1 of the Central Valley Subdivision con- cerning Tax Lot 2414; application to conduct a Conditional Use-Home Occupation as a ceramic shop at that address. Presentation by Mrs. Preston who stated she would have unscheduled classes for teaching; has her own kiln; would operate out of her kitchen; is an expanded hobby and has learned special techniques that she wants to instruct. Secretary Stamper reported 37 legal notices were mailed out and 2 returned by the Post Office as "undeliverable"; 1 statement in file by a propertyowner who objected to a conditional use for a business in a residence. Public Hearing portion opened and proponents were invited to speak. No one came forth. Opponents were invited to speak. No one came forth. The Public portion of the hearing was closed. Staff report presented by Bldg. Official Ritchey with a report also from Police Chief Whalen recommending denial based on traffic problems. The Ritchey report containing 8 items was read into record as was Chief Whalen's report. Question asked by Chairman McManama to applicant as to time of day of her proposed opera- tion. Petitioner Preston replied "loon to 10 P.M. and also on an appointment basis 5 or 6 days per week". Discussion. Hearing procedure forms filled in by Hillyer; items A. Parking not adequate to accommodate the stated number of vehicles; based on Bldg. Official report and Police Chief report. B. Constitutes a potential traffic hazard in backing out of driveway over a culver onto West Pine; no maneuvering room. C. Adverse effects? Little or none due to volume. More discussion. Motion by Nordby to disapprove the request for a conditional use Home Occupation Permit as a ceramic shop at 453 West Pine Street based on traffic problems. Motion seconded by Thelen. Roll call vote: All in favor to Deny the petitioner and the motion carried. More discussion. Hotion by Hillyer to allow Mrs. Preston to operate her hobby at her home and not as a home occupation use because of traffic hazard if classes were to be conducted at that address and sales were permitted! Motion seconded by Hansen. By roll call vote: Hansen-Yes; Hillyer-Yes; Nordby-No; Thelen-Yes; and Chairman McManama abstained. Motion carried. The Planning Commission then thanked Mrs. Preston and complimented her on coming before the Commission wanting to do "things right" according to the Code. Mrs. Preston was informed she has the right of appeal. process to the City Council. Public Hearing opened for Annexation by Mrs. AnnaBell Smith and Mrs. Virginia L. Drown for properties located on Chicory Lane, Jackson County map 37 2W 10 for Tax Lots 4600, 4690, 4900 and 5000 totalling 4.6 acres. Applicants request that zoning remain as is currently zoned by Jackson County as Residential-Farm. Mrs. Brown made presentation; adjacent to existing City Boundaries, contiguous to Stonecreek Subdivision, water and sewer would be available. Exhibits were sub- mitted into evidence. No staff report available. Proponents were invited to speak for the annexation request. No one came forth. Opponents were invited to speak again the petition. No one came forth. The public portion of the hearing was closed. Planning Commission Meeting June 5, 1979 -Page 4 New Business continued: Hearing procedure forms were filled in by Hillyer. Deliberations by Planning Commission members. Motion by Nordby to accept the Findings submitted by applicants as those of the Planning Commission and approve the annexation re- quest, and forward the recommendation of the Planning Commission to the City Council. Motion seconded by Hansen. By roll call. All in favor and carried unanimously. Next order of business was revision to Stonecreek Subdivision Development Phase II, located on J.C. map 37 2W 10AC with Ron Willcuts, Developer. Engineer Tom Hendershot made presentation as the Developer's representative and displayed new map incorporating changes required in an earlier Planning Commission meet- ing. See staff memo dated 2/06/79, items 1-12. Mr. Hendershot went over the revised Plat Map with the changes and requests Planning Commission approval at this time. Bldg. Official Ritchey stated the Federal Flood Insurance Act must be considered. Other items of note: 1. One additional fire hydrant, 2. One fire hydrant recommended moved to new location, 3. Base rock to be soil-tested, 4. Consideration of pedestrian way to be a dedicated easement, 5. One pedes- trian way is over 1,000 feet in length. 6. Pedestrian way to tie in to Glenn Way if extended and one pedestrian way will be required on Malabar. Other items of discussion were runoff from irrigation water must be considered and has been aligned on private property; unknown if it will be acceptable .at this time and if not-- will have to be moved via pipe and underground. This would then have to be abandoned later if adjoining property to the south is developed. Discus- sion. Motion by Nordby to accept the Preliminary Plat as Revised, and subject ' to the original conditions in memo of 2/06/79 and any additional conditions as necessary involving flood plane, irrigation water runoff, pedestrian ways,_ Water Master Plan, etc. and any recommendations yet to be determined plus conditions as previously discussed. Motion seconded by Hillyer. Roll call vote found all in favor and carried unanimously. No further business, motion to adjourn was made by Nordby with a second given by Hansen. All in favor and carried. Meeting adjourned at 11:15 P.M.