Loading...
HomeMy WebLinkAboutPlanning Commission Minutes - May 3, 1988 City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7: 10 p.m. ROLL CALL Present were Chairman Garth Ellard and Planning Commissioners Dave Gilmour, Karolyne Hugo, Jerry Mattey, Bob Matthews, and Chuck Piland. Absent were Commis- sioners Ginger Bitterling and Jerry Mattey. Chairman Ellard announced that Ginger Bittering has resigned due to other conflicts. Also present were Administrative Assistant/Acting Planning Director Randy Kugler, Fire Chief/Building Official Mark Servatius and Secretary Maureen Hansen. APPROVAL OF THE MINUTES Commissioner Piland noted an error in the Planning Commission minutes of April 5, 1988 in that he is stated as voting for the motion to adjourn when he had already excused himself from the meeting. Commissioner Piland made a motion to approve the minutes of the Planning Commission meeting held April 5, 1988 as corrected. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Hugo, ' yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES There were none presented at this meeting. BUSINESS Public Meeting - Review and approval of findings of fact for a conditional use permit for a seafood processing and truck repair facility to be constructed at 890 South Front Street in a C-5 zone (37 2W 11CB, tax lot 800) submitted by E & L Properties, Inc. Mr. Kugler summarized the matter which has been carried over from the last meeting and outlined the resolution which staff prepared for the commission's review. There were no conflicts of interest expressed by the Commissioners and Chairman Ellard opened the public meeting. Lowell Fronek, owner of Fronek's Seafood, came forward. He stated that they may shorten the building by ten feet or set it back ten additional feet due to cost factors. He stated that they considered the impact on the parking situation and found nothing negative resulting from the contemplated changes to the original plan. Mr. Fronek stated that the square footage may be more or less than original- ly planned but they still intend to comply with the stipulations agreed to at the last meeting. Chairman Ellard stated that the conditional use permit and variance pending for this project would not be affected by the proposed changes; however, the site plan review may be affected because the Planning Commission's approval was based on the site plan as it was presented at the last meeting. City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 2 Commissioner Matthews asked if there would be any additional depth to the asphalt in the front of the building if they change the plan to have trucks turn around there. Mr. Fronek stated that there would be. Chairman Ellard asked if there would be any restrictions to prevent trucks from going to the back of the build- ing. Mr. Fronek stated that there would not be because they are still planning to pave the back area. No one else came forward to speak in favor of or in opposition to the conditional use application. Commissioner Piland made a motion to approve Resolution No. 136, A Resolution Adopting Findings and Conclusions and Approving the Conditional Use Application Submitted by E & L Properties, Inc. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. _ Public Meeting - Review and approval of findings of fact for a variance for E & L Properties, Inc. for construction of a building in a required side yard setback area at 890 South Front Street in a C-5 zone (37 2W 11CB, tax lot 800) The public meeting remained open from the preceding conditional use issue. Mr. Fronek stated that the changes being considered will 'not affect the side yard setbacks to which this variance request pertains. No one else came forward to speak in favor of or against the variance request. Chairman Ellard closed the public meeting. a Commissioner Piland made a motion to approve Resolution No. 137, A Resolution Adopting Findings and Conclusions and Approving the Variance of E & L Properties, Inc. Commissioner Mattey seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Proposed revisions to Central Point Municipal Code Code Title 16 - Land Divisions, by Wes Reynolds, Roque Valley Council of Governments Mr. Reynolds summarized the proposed zoning revisions as outlined in his report dated March 31, 1988. He stated that coordination with the Public Works Standards will be necessary. The Commission reviewed and discussed the revisions. Chairman Ellard stated that there is no mention in Section 16.20.055, Sale of Dedicated Land, of trading lands and asked if this should be included in the verbage. Mr. Reynolds stated that the section should say "conveyance" instead of "sale" and would work on the revision. Public Meeting - Review and recommendation to the City Council regarding an annex- ation request of approximately 10.13 acres bounded generally by Taylor Road and the Southern Pacific Railroad right-of-way, and to withdraw same from Jackson County Fire District #3 and Bear Creek Valley Sanitary Authority (37 2W 3DC tax lots 3300, 3302, 3600, 3601, 3700, and 3800. City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 3 Mr. Kugler, summarized his staff report dated April 29, 1988 and listed the follow- ing exhibits for the record: Exhibit A - Certificate of Posting of Planning Commission agenda for the meeting held May 3, 1988; Exhibit B - Annexation peti- tions; Exhibit C - Tax Assessor's map; and Exhibit D - Resolution recommending approval of annexation. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Clifford Bailey, 1872 Taylor Road, came forward in favor of the annexation. He asked if a 20" sewer line would be installed down Taylor Road. Mr. Kugler stated that he would need to schedule a meeting between Mr. Bailey, the City's Public Works Director and himself to discuss such matters. Mr. Bailey also asked if the property would be located in a light industrial zone. Mr. Kugler stated that the zoning is general industrial. Mr. Bailey asked if they would be limited by the zoning when remodeling their home. Mr. Kugler stated that the property would have a nonconforming use classification that may include some limitations which he would determine and report back to him. ' Mr. Kugler added that the annexation fee has not yet been assessed but it is esti- mated that the total cost will be $800 to be shared by all the property owners involved. No one else came forward to speak in favor of or in ~opposition to the proposed annexation. Chairman Ellard closed the public meeting. Mr. Kugler indicated on the map which properties were involved in the annexation request. Commissioner Gilmour asked if the Collins' property included an easement for access. Mr. Kugler stated that he would research this. Commissioner Piland made a motion to approve Resolution No. 138, A Resolution of Recommendation of the Central Point City Council for Annexation of Approximately 10.13 Acres of Contiguous Property Generally Bounded by Taylor Road and the South- ern Pacific Railroad Right-of-Way to the City of Central Point; To Withdraw Such Property from Jackson County Fire District #3 and Bear Creek Valley Sanitary Authority; and Further Recommend that the Zoning Designation Indicated on the City of Central Point Comprehensive Land Use Zoning Map be in Effect Upon Final Approv- al of the Proposed Annexation. Commissioner Matthews seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Meeting - Review and recommendation to the City Council regarding a minor land partition request submitted by Dennis (C. W. ) Smith for property located at 1642 Beall Lane (37 2W lODA, tax lot 300) Mr. Kugler summarized his staff report dated April 28, 1988 and listed the follow- ing exhibit for the record: Exhibit A - Application for a Minor Land Partition; Exhibit B - Certificate of Posting of Planning Commission meeting agenda for May 3, 1988; Exhibit C - Applicant's map; Exhibit D - Tax Assessor' s map; Exhibit E - Aerial map; Exhibit F - Jackson Creek Neighborhood Development Plan; and Exhibit G - Resolution recommending approval of minor land partition. Mr. Kugler added that City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 4 the Public Works Department is requesting that the property owner enter into a' deferred improvement agreement for storm drainage systems, curbs, gutters, side- walks, paving and street improvements that may benefit the property with the City and the applicant has agreed to this. Also, the applicant has agreed to dedicate a 30-foot strip of land and a ten-foot strip of land for the future expansion of Glenn Way and Beall Lane respectively. There were no conflicts of interest expressed by the Commissioners and Chairman Ellard opened the public meeting. Craig Stone, Planning Consultant, 708 Cardley Avenue, Medford, came forward. He stated that they are aware of the requirement for entering into a deferred improve- ment agreement which they have addressed in Mr. Stone's letter dated April 21, 1988. No one else came forward to speak in favor of or against the request for a minor land partition. Chairman Ellard closed the public meeting. Mr. Kugler explained that the Smiths are planning to build a home for Mr. Smith's parents on the parcel of land that will result from this partition. Then at some point in the future they plan to divide that parcel again into four additional lots:' Commissioner Piland made a motion to pass Resolution No. 139, A Resolution of Recommendation of Approval to Grant a Minor Partition of Land, .with the condition that the applicant comply with the requirements of the Public Works Department staff report dated April 29, 1988 which includes the requirement that the appli- cant enter a deferred improvement agreement. Commissioner Matthews seconded the motion_ Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Hearing - Conditional use application for an automobile repair facility in a building to be constructed at 900 South Front Street in a C-5 zone (37 2W 11CB, tax lot 800) submitted by Mike Linder Mr. Kugler summarized his staff report dated April 29, 1988 and listed the follow- ing exhibits for the record: Exhibit A - Notice of Public Hearing; Exhibit B - Certificate of Posting of Notice of Public Hearing; Exhibit C - Tax Assessor's map; Exhibit D - Aerial map; Exhibit E - Resolution approving the conditional use findings; and Exhibit F - Site plan (separate document) . Mr. Kugler explained _ that the draft resolution in the packet has been amended to add item e. in Section 3. to state that the rear yard area will not be used for parking or maneuvering vehicles. He also summarized the Public Works Department staff report dated April 19, 1988. There were no conflicts of interest expressed by the Commissioners and Chairman Ellard opened the public hearing. Ben Maxwell, 3117 Caperna, Medford, came forward. He is employed with Adroit Construction and he is working on the planning stages of Mr. Linder's project. The applicant, Mike Linder, also came forward. Mr. Maxwell stated that there City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 5 would not be any welding in the shop and it would be strictly a mechanical repair shop for automobiles. Commissioner Piland expressed his concern about vehicles being stored behind the structure. Mr. Maxwell assured the Commission that there would be no vehicle storage behind the structure as there will not be enough room. Mr. Kugler ex- plained that fencing would have to be installed if vehicles were to be stored to prevent unsightliness. He added that the Municipal Code has definite requirements for vehicle storage. The Planning Commission reviewed and discussed the site plan. Commissioner Gilmour indicated his concern regarding vehicles using the back door that is planned for the structure. Mr. Linder explained that there is nowhere for vehicles to go out the back door but into a ditch and that the door is being in- stalled for ventilation purposes. No one else came forward to speak in favor of or against the conditional use appli- cation. Chairman Ellard closed the public hearing. ' Commissioner Piland made a motion to pass Resolution No. 140, A Resolution Adopt- ing Findings and Conclusions and Approving the conditional use application submit- ted by Mike Linder, with the addition of item e. in Section 3. stating that the rear yard area will not be used for parking or maneuvering vehicles. Commissioner Hugo seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Meeting - Site plan review for an automobile repair facility in a building to be constructed at 900 South Front Street in a C-5 zone (37 2W 11CB, tax lot 800) submitted by Mike Linder Mr. Kugler summarized his staff report dated April 29, 1988 and listed the follow- ing exhibits for the record: Exhibit A - Notice of Public Meeting; Exhibit B - Certificate of Posting of Notice of Public Meeting; Exhibit C - Tax Assessor's map; Exhibit D - Aerial map; and Exhibit E - Site plan (separate document). There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Mr. Maxwell and Mr. Linder remained before the Commissioners. Mr. Maxwell stated that the sign plan is not complete yet. Commissioner Gilmour asked if the area behind the structure designated as gravel would be paved if used as a work location. Mr. Maxwell stated that it would. Commissioner Piland asked if the access to be shared with the Dan's Muffler proper- ty would be a full driveway. Mr. Linder stated that this was something that still needed to be worked out. Mr. Maxwell stated that the property is under separate ownership than that of Dan's Muffler. City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 6 Commissioner Piland expressed his concern regarding the proposed back door to the structure. He suggested that windows might provide the desired ventilation in lieu of a door. Mr. Linder reiterated that there will not be any room behind the structure for vehicles to enter and exit through the door and explained that they plan to store gas and oil type waste in 55-gallon drums outside the back door. The door will enable the trucks that remove the waste to back into the garage to the door to pump out the waste. Fire Chief Servatius expressed his concern about the waste getting into the creek behind the property. Mr. Kugler explained that the Department of Environmental Quality requires that the waste be in sealed containers approved by their agency. Mr. Linder stated that the rear yard area will be fenced. No one else came forward to speak in favor of or against the site plan. Chairman Ellard closed the public meeting. Mr. Matthews stated that measures should be taken to ensure that the rear of the building is kept clean and neat. Mr. Kugler stated that this would be the respon- sibility of the Department of Environmental Quality on a complaint basis. Also, the Fire Department would notice obvious violations during their routine inspec- tions which are done twice a year and notify the Department of Environmental Quality. Commissioner Piland made a motion to approve the site plan as presented. Commis- sioner Mattey seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. i Public Meeting - Review and recommendation to the City Council of an annexation request of approximately .42 acre adjacent to Edwina Avenue and Libby Street and to withdraw of same from Jackson County Fire District #3 (lot 1, block 2, Homestead Acres Subdivision) submitted by Gerald and Kathy Klocke Mr. Kugler summarized his staff report dated April 29, 1988 and listed the follow- ing exhibits for the record: Exhibit A - Certificate of Posting of agenda of Planning Commission meeting held May 3, 1988; Exhibit B - Annexation petition; Exhibit C - Jackson County Tax Assessor's map page; and Exhibit D - Resolution Recommending Approval of Annexation. Mr. Kugler stated that no one else in the -immediate vicinity expressed an interest in annexation. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Gerald Klocke, 3332 Edwina, Central Point, came forward. He desires annexation because the septic system on his property is failing. No one else came forward to speak in favor of or against the application for annex- ation. Chairman Ellard closed the public meeting. Commissioner Piland made a motion to pass Resolution No. 141, A Resolution of Recommendation to the Central Point City Council for Annexation of Approximately .42 Acre of Contiguous Property Generally Bounded by Edwina Avenue and Libby City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 7 Street to the City of Central Point; To Withdraw Such Property from Jackson County Fire District #3; and Further Recommends that the Zoning Designation Indicated on the City of Central Point Comprehensive Land Use Zoning Map be in Effect Upon Final Approval of the Proposed Annexation. Commissioner Matthews seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Consideration of a bingo parlow in a C-5 zone as a permitted use Mr. Kugler summarized his staff report dated April 29, 1988. There were no conflicts of interest expressed by the Commissioners. Mr. Troutman, 58 Theo Drive, Talent, came forward representing the applicants. He provided the following information about the proposed bingo parlor. It is antici- pated that 25-30 parking spaces will be needed for the operation and there are 20 lit parking spaces behind the building. He stated that they will be open only on weekdays from 10:00 a.m. to 3:30 p.m. Other than coffee, no food and beverages _ will be offered. He added that other "help" organizations may use the building ' but only for bingo games. Their organization will donate the proceeds from the games to needy veterans. Mr. Troutman stated that they operate under strict State licensing regulations. He added that the existing sign structure will be used for the new operation. r Commissioner Piland Made a motion to allow bingo parlors as a permitted use in a C-5 zone and to include this addition in the zoning amendments currently under consideration. Commissioner Matthews seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard called a recess at 9:15 p.m. The meeting was called back to order at 9:25 p.m. Review of dwelling groups as a conditional use in an R-2 zone Mr. Kugler summarized his staff report dated March 29, 1988. Discussion followed. Fire Chief/Building Official Servatius stated that with dwelling groups emergency access can be a problem due to narrow streets. Commissioner Gilmour made a motion to remove dwelling groups as a conditional use in the R-2 zoning district. Commissioner Mattey seconded the motion. Roll call ' vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Siting of mini storage facilities Mr. Kugler summarized his staff report dated March 29, 1988. A brief discussion followed. City of Central Point Planning Commission Meeting May 3, 1988 - 7:00 p.m. Page 8 Fire Chief Servatius pointed out that hazardous conditions can occur in storage facilities. Commissioner Piland added that garbage is also a potential problem . with storage facilities. Commissioner Piland made a motion to make mini storage facilities a conditional use in an M-1 zone. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. MISCELLANEOUS Update - Dan's Muffler Mr. Kugler stated that a letter has been sent to the owners of Dan's Muffler in reference to their need to apply for a conditional use permit. Currently there are problems in that junk vehicles are being stored at the site and parking areas are not paved. Additional Planning Commission meeting May 17, 1988 - Ashenberner Moulding site plan review Mr. Kugler advised the Commission of the need for scheduling the above-described meeting. ADJOURNMENT Commissioner Gilmour made a motion to adjourn the meeting. Commissioner Hugo seconded the motion. Roll call vote: Gilmour, yes; Hugo, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 9:50 p.m.