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HomeMy WebLinkAboutPlanning Commission Minutes - February 2, 1988 City of Central Point Planning Commission Meeting February 2, 1988 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:05 p.m. ROLL CALL Present were Planning Commission Chairman Garth Ellard and Commissioners Ginger Bitterling, Dave Gilmour, Karolyne Hugo, Bob Matthews, and Chuck Piland. Absent was Commissioner Jerry Mattey who was detained at work. Also present were Adminis- trative Assistant and Acting Building Official Randy Kugler, Secretary Maureen Hansen, and Planner Wes Reynolds from Rogue Valley Council of Governments. APPROVAL OF MINUTES Commissioner Bitterling made a motion to approve the minutes of the January 5, 1988 Planning Commission meeting as presented. Commissioner Hugo seconded the motion. Roll call vote: Bitterling, yes; Gilmour, yes; Hugo, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. ' CORRESPONDENCE AND PUBLIC APPEARANCES There were none at this meeting. BUSINESS Site Plan Review for a commercial office addition at 60 North Fourth Street sub- mitted by Lee Niedermeyer Acting Building Official Kugler summarized his staff report dated January 26, 1988 and listed the following exhibits for the record: Exhibit A - Site plan; Exhibit B - Site plan application; Exhibit C - Notice of Public Meeting; Exhibit D - Cer- tificate of Posting of Notice of Public Meeting; Exhibit E - Assessor's map page; and Exhibit F - Aerial map page. Mr. Kugler stated that Mr. Niedermeyer could not attend due to a scheduling conflict and has been informed that if there are ques- tions that cannot be resolved without his presence, the matter would be postponed to a later date. Mr. Kugler stated that Mr. Niedermeyer has verbally agreed to provide the storm drainage system recommended in the staff report and explained how it will work. Commissioner Matthews asked why the repair of the sidewalk is the responsibility of the property owner and not the City. Mr. Kugler stated that it is standard procedure in most cities for property owners to be responsible for the maintenance of sidewalks. There were no conflicts of interest expressed by the Commissioners in regard to this matter. Chairman Ellard opened the public meeting. No one came forward to speak in favor of cr against the site plan and Chairman Ellard closed the public meeting. City of Central Point Planning Commission Meeting February 2, 1988 - 7:00 p.m. Page 2 Commissioner Gilmour pointed out that since Mr. Niedermeyer has decided to enlarge the structural addition shown on this site plan extending it to the property line, the exit door should be relocated to exit onto his own property (the site plan presently indicates a smaller version of the addition) . Commissioner Piland made a motion to approve the site plan as presented subject to the conditions that the applicant design and install a roof storm gutter system to deliver storm water runoff directly into the street gutter, and that the rear exit door be relocated to exit onto the applicant's property. Commissioner Matthews seconded the motion. Roll call vote: Bitterling, yes; Gilmour, yes; Hugo, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Review of proposed revisions to Central Point Municipal Code Title 16 - Land Divisions - Wes Reynolds, Planner, Rowe Valley Council of Governments Wes Reynolds summarized the proposed revisions to Title 16 - Land Divisions. He stated that the most important changes are to standards and procedures regarding construction. He is also proposing that the Planning Commission have the authori- ty to approve subdivisions and minor land partitions without being subject to review by the City Council. Mr. Reynolds is also recommending that a procedure be , implemented for staff to approve certain minor land partitions subject to specific conditions and guidelines. Review of a request for a modified carport structure - 518 Glenn Wav Acting Building Official Kugler outlined his staff report dated January 28, 1988 and described the work that has taken place already. The property owner, Mr. Helmes, is requesting permission to build an end-to-end carport rather than the traditional side-by-side carport structure in order to comply with the setback requirements. Mr. Kugler researched the code and could not find any specific language prohibit- ing this method; however, the Commission may want to consider how the proposal relates to Section 17.64.010, F. , as to whether it will constitute a nuisance or hazard. Discussion followed with the Commissioners agreeing that if the carport built as proposed creates any nuisance or hazard, it will be for the Helmes family. A hazard or nuisance may be created for others if the Helmes family parks several cars on the street over which the City has no control. Mr. Kugler stated that he is not aware of this carport structure and driveway conflicting with that of neigh- boring properties. Commissioner Gilmour asked what the penalty is for building without a permit. Mr. Kugler explained that it is twice the amount of what the building permit fee is and whether or not this is imposed is up to the discretion of the Building Official. ' Discussion followed regarding the potential precedent that could be set if this is approved. The Commissioners agreed that each case should be considered on an City of Central Point Planning Commission Meeting February 2, 1988 - 7:00 p.m. Page 3 individual basis; and that in this case, Mr. Helmes now seems to be making a genu- ine effort to comply with City regulations. Commissioner Bitterling made a motion to approve the modified end-to-end style carport structure as proposed to be built at 518 Glenn Way. Commissioner Matthews seconded the motion. Roll call vote: Bitterling, yes; Gilmour, yes; Hugo, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Review of Central Point Municipal Code Chapter 17.72 - Site Plan, Landscaping and Construction Plan Approval Acting Building Official Kugler summarized his staff report dated January 28, 1988 and explained certain methods which would streamline the site plan approval pro- cess. He suggested that site plans could be approved at staff level according to definite guidelines agreed upon by the Planning Commission and City Council. Another suggestion was to form a design review board comprised of three Planning Commissioners to review site plans along with staff without a formal meeting pro- cess. Also, developers could be offered the choice of coming before the Planning Commission or having their proposals decided at staff level. Staff would always have the option of referring a site plan to the Planning Commission. Following , discussion, it was the consensus of the Commissioners to think the matter over and discuss it again at the next Planning Commission Meeting. MISCELLANEOUS Storage of Boilers at 162 North First Street Mr. Kugler stated that a letter has been sent to Mr. Martin of Betel Combustion located at 162 North First Street asking for the removal of the boilers which are being stored in an unsightly manner there. No response has been received as of this date. Mr. Kugler suggested that this matter be handled according to the Municipal Code as it addresses nuisance abatement. The Commissioners agreed. Another letter will be sent to Mr. Martin giving him a time limit to remove the boilers. Employment of Fire Chief/Building Official Acting Building Official Kugler informed the Commissioners that the City has em- ployed Mark Servatius as Fire Chief/Building Official effective February 8, 1988. It is intended also that he will be the Planning Director at an undetermined time in the future. Until that time, Mr. Kugler will assume the duties of the Plan- ning Director. A joint meeting of the Citizens Advisory Committee and the Planning Commission will be held to get Mr. Servatius acquainted with land use procedures and to dis- cuss a pending annexation. City of Central Point Planning Commission Meeting February 2, 1988 - 7:00 p.m. Page 4 Application for Business License - 268 North Front Street Mr. Kugler stated that he has recently received an application for a business license for a sign company to operate at 268 North Front Street located in a C-5 zone. As the proposed use is not listed as permitted or conditional for C-5 zon- ing, Mr. Kugler asked the Commission to make a determination as to whether or not this use is similar to any of the uses that are listed. The Commissioners agreed that more information is needed before making the requested determination. ADJOURNMENT Commissioner Matthews made a motion to adjourn the meeting. Commissioner Gilmour seconded the motion. Roll call vote: Bitterling, yes; Gilmour, yes; Hugo, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. M1 Chairman Ellard adjourned the meeting at 8:16 p.m. A