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HomeMy WebLinkAboutPlanning Commission Minutes - August 4, 1987 City of Central Point Planning Commission Meeting August 4, 1987 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:04 p.m. ROLL CALL Present were Chairman Garth Ellard and Planning Commissioners Jerry Mattey, Bob Matthews, and Chuck Piland. Absent were Commissioners Reed Barlow and Ginger Bitterling because they were working. Also present were Fire Chief/Building Official Don Paul, Secretary Maureen Hansen, Planner Wes Reynolds of Rogue Valley Council of Governments, and Councilmember Donna Higginbotham. APPROVAL OF MINUTES Commissioner Piland made a motion to approve the minutes of the Planning Commission meeting held July 7, 1987 as typed. Commissioner Mattey seconded the motion. Roll call vote: Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES There were none at this meeting. BUSINESS Site Plan Review submitted by the Grange Co-op for an automobile and truck ser- vice station to be located on the northwest corner of North Front and West Pine Streets in an M-1, Limited Industrial District, and further described as Jackson County Tax Assessor's Mau Page 37 2W 10AA, Tax Lot 7400 Building Official Paul explained staff's intent in preparing sample motions and emphasized that it is not done as an attempt to influence the Commission's decisions. There were no conflicts of interest expressed by the Planning Commissioners. Chairman Ellard opened the public meeting. Mr. Paul outlined his staff report dated July 28, 1987 and described the site plan and the structures planned. Mr. Paul explained the landscaping planned for the portion of the property adjacent to Liberty Park and the joint agree- ment between the City and the Grange Co-op proposed for the area. There are restrictions pertaining to the park property because it was purchased with State grant funding. The agreement must be approved by the City Council and the State of Oregon before implementation. The State has been contacted and has expressed .verbal support of the intent of the agreement. Mr. Paul added that the service station will have signage typical of most service stations. The storm drainage system is in Front Street and is under the jurisdiction of City of Central Point Planning Commission Meeting August 4, 1987 - 7:00 p.m. Page 2 the State. There will be a wall-mounted pay phone at the service station. Mr. Paul listed the following exhibits for the record: Exhibit A - Notice of Public Meeting; Exhibit B - Certificate of Posting of Notice of Public Meeting; and Exhibit C - Site Plan (reduction in packet) . Jim Hudson, 3619 Ross Lane, Central Point, came forward. He is General Manager of the Grange Co-op. Mr. Hudson stated that the station will also serve non- cardholders and will be similar to the Grange Co-op service stations in Medford and Ashland. Chairman Ellard asked if the Oregon State Highway Division has been consulted regarding the ingress and egress to the lot. Mr. Hudson stated that a man from the Highway Division came and looked at the situation and did not have any pro- blem with the one curb cut proposed. The ingress and egress to Pine Street will be via the existing curb cut. Commissioner Piland asked if the present access to Liberty Park will still be used. Mr. Hudson stated that the property line between the Grange Co-op property and Liberty Park was determined to be in the middle of the present. driveway to the park. The new access to the park will be through the Grange Co-op service station and will be an improvement over the present access. Mr. Paul stated that the proposed agreement will include an easement for access to Liberty Park. Commissioner Piland asked if the Grange Co-op would have any problem adhering to the setback requirements on the the Front Street side of the property. Mr. Paul stated that the City would allow for the setback requirements of the Comprehensive Land Use Plan if Front Street is ever widened. Mr. Hudson stated that the setback requirements would not be a problem. Mr. Paul referred to the section of his staff report on sidewalks and stated that the Grange Co-op proposes to extend the asphalt of the service station to the back of the curb. Staff recommends that the applicant be required to enter into a deferred improvement agreement with the City to cover sidewalks should they be added in the area at some point in the future as part of a local improvement district. Mr. Hudson stated that the deferred improvement agree- ment would be acceptable, but that he would like to discuss it with the Grange Co-op board before making a final commitment because they may want to go ahead and put sidewalks in now to avoid the additional expense of doing so at a later time. Mr. Hudson stated that the planter indicated on the plan will actually be placed on the City's property. He also stated that fuel sales at their present location will be discontinued after the completion of this service station. Mr. Hudson added that there would not be an air hose at the service station to discourage children with bicycles from loitering. No one else came forward to speak in favor of or against the site plan. Chair- man Ellard closed the public meeting. City of Central Point Planning Commission Meeting August 4, 1987 - 7:00 p.m. Page 3 Commissioner Piland made a motion to approve the site plan submitted by the Grange Co-op for an automobile and truck service station to be located on the northwest corner of the North Front and West Pine Streets in an M-1, Limited Industrial District, and further described as Jackson County Tax Assessor's Map Page 37 2W 10AA, Tax Lot 7400, subject to the following conditions: 1. The applicant is to enter into an agreement for joint land use of Liberty Park. Said agreement is to be approved by the City Council and the State of Oregon; and 2. The applicant is to enter into a deferred improvement agreement which would include the owner's property in any future local improvement district for sidewalks considered to benefit said property. Commissioner Matthews seconded the motion. Roll call vote: Mattey, yes; 'Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Hearing to review and make a recommendation to the City Council concern- ing a petition to vacate a portion of Snowy Butte Road, said portion being that which lies within the proposed preliminary plat for Stonecreek III Subdivision, Phase 2, submitted by Gary Whittle Building Official Paul summarized his staff report dated July 28, 1987 and ex- plained the location of the portion of Snowy Butte Road in question. He stated that it is not within Jackson County easement area. Mr. Paul also stated that the City Council will consider both this issue and the preliminary plat for Stonecreek III, Phase 2, at their September 17, 1987 meeting. Mr. Paul listed the following exhibits for the record: Exhibit A - Notice of Public Hearing; Exhibit B - Certificate of Posting of Notice of Public Hearing; Exhibit C - Petition and Appendix to Petition to Vacate; Exhibit D - General description of area (to be replaced by a more detailed description before City Council public hearing) ; Exhibit E - Jackson County Tax Assessor's maps of the area; and Exhibit F - Jackson Creek Neighborhood Development Plan. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public hearing. Michael Lanier, 2720 Stonebrook, Medford, came forward representing Whittle Construction Company. He asked if he could alter the area requested to be vacated in order to save on surveying expenses. The request was denied because the area in question has already been advertised for vacation as originally described in the application. Mr. Lanier understood and withdrew his request. Mr. Lanier indicated on the Jackson Creek Neighborhood Development Plan the location of the vacation. No one else came forward to speak in favor of or against the street vacation. Chairman Ellard closed the public hearing. ' Commissioner Mattey made a motion to pass Resolution No. 125, A Resolution Recommending a Street Vacation of a Portion of Snowy Butte Road Lying East of Joseph Street and West of Snowy Butte Lane, a Distance of Approximately 251.04 City of Central Point Planning Commission Meeting August 4, 1987 - 7:00 p.m. Page 4 Feet, N. 89°46'38" W. , Being 20 Feet in Width, Located in the City of Central Point, Oregon, as further described in Exhibit D to be attached to this resolu- tion. Commissioner Matthews seconded the motion. Roll call vote: Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Hearing to review and make a recommendation to the City Council concern- ing the preliminary subdivision plat for Stonecreek III, Phase 2, submitted by Gary Whittle Building Official Paul distributed copies of the preliminary plat and outlined his staff report dated July 31, 1987. In regard to the bridge over Griffin Creek that was discussed previously, staff's research and a study by Gary Shaff, Transportation Planner with Rogue Valley Council of Governments, have concluded that a bridge is not recommended. Mr. Paul listed the following exhibits for the record: Exhibit A - Notice of Public Hearing (forwarded by minute action to August 4, 1987) ; Exhibit B - Certificate of Posting of Notice of Public Hearing; Exhibit C - Preliminary plat; Exhibit D - Jackson Creek Neighborhood Development Plan; Exhibit E - Memorandum from Fred Phillips, Public Works Director; Exhibit F - Report from Gary Shaff, Rogue Valley Council of Governments; Exhibit G - Jackson County Tax Assessor's map page; and Exhibit H - Aerial map page. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public hearing. Michael Lanier, again representing Whittle Construction Company, stated that the flood boundary is located approximately in the middle of Joseph Street. He stated that all construction will conform to the Federal Emergency Management Agency's regulations and will be confirmed by their engineer, Jon Jensen. Mr. Lanier also informed the Commission that the street lights will be ordered through the City of,Medford. Commissioner Piland asked why No. 3 of Mr. Phillips' review was not included as one of the conditions and requirements. Mr. Paul stated that since Mr. Phillips' review it has been determined that the barricade described in No. 3 will not be necessary. No one else came forward to speak in favor of or against the preliminary plat. Chairman Ellard closed the public hearing. Commissioner Piland made a motion to pass Resolution No. 126, A Resolution Recommending Approval of the Preliminary Plat for Stonecreek III, Phase 2, a Single-Family Residential Subdivision Located Generally West of Glenn Way and South of Joseph Street, with the conditions and requirements set forth in this resolution; and further move that the plat approval be contingent upon the receipt of approval of the vacation of the portion of Snowy Butte Road as City of Central Point Planning Commission Meeting ' August 4, 1987 - 7:00 P.M. Page 5 described in Exhibit D attached to this resolution. Commissioner Mattey sec- onded the motion. Roll call vote: Mattey, yes; Matthews, yes; Piland, yes. All of the Planning Commissioners voted in favor of the motion and the motion carried. A recess was called at 8: 10 p.m. Chairman Ellard called the meeting back to order at 8: 18 p.m. Discussion on revisions of zoning and subdivision regulations, and updating the Comprehensive Land-Use Plan - Wes Reynolds, Planner, Rogue Valley Council of Governments Building Official Paul introduced Wes Reynolds who took Ron Hough's position as a planner with Rogue Valley Council of Governments. Mr. Reynolds outlined his letter to the Planning Commission dated July 29, 1987 and the attached plan he has prepared for revisions to the City's zoning and subdivision regulations and to update the Comprehensive Land-Use Plan. He indicated on a zone map proposed density changes and distributed copies of a revised Section 17.20.050 of the Municipal Code that he has also proposed. Mr. Reynolds described proposed ' changes to Section 17.16.050 regarding area, width and yard requirements. He invited the Commission to give him further direction on revisions they would like to see take place. Chairman Ellard expressed his concern that the City deal fairly with the older mobile home parks in the City who were in place before the setbacks were esta- blished. Mr. Reynolds explained some options that can be taken in these cases by addressing their nonconformance when they apply to change or expand, or by imposing a time limit for them to conform to current regulations. Chairman Ellard also stated that he would like to see the creation of flag lots discouraged. Chairman Ellard asked if the City should seek the creation of more commercial zoning to attract tourism. Mr. Reynolds recommended enhancing the existing commercial areas. After further discussion, the Planning Commission, staff and Mr. Reynolds agreed that the Commission would study the material further and make recommen- dations at the next Planning Commission meeting in an attempt to gradually create a package to submit to the Council for their approval. MISCELLANEOUS There were no miscellaneous matters brought before the Commission at this meeting. City of Central Point Planning Commission Meeting August 4, 1987 - 7:00 p.m. Page 6 ADJOURNMENT Commissioner Mattey made a motion to adjourn the meeting. Commissioner Matthews seconded the motion. Roll call vote: Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 9:00 p.m.