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HomeMy WebLinkAboutPlanning Commission Minutes - May 5, 1987 City of Central Point Planning Commission Meeting May 5, 1987 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:04 p.m. ROLL CALL Present were Chairman Garth Ellard and Commissioners Reed Barlow, Ginger Bitterling, Jerry Mattey, Bob Matthews, and Chuck Piland. Also present were Fire Chief/Building Official Don Paul and Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Piland made a motion to approve the minutes of the April 7, 1987 Planning Commission meeting as presented. Commissioner Matthews seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES ' There were none at this meeting. BUSINESS Site Plan Review - Commercial office addition at 36 East Pine Street submitted by John Pierson Building Official Paul summarized his staff report dated April 30, 1987 and listed the following exhibits for the record: Exhibit A - Site plan; Exhibit B - Notice of Public Meeting; Exhibit C - Certificate of Posting of Notice of Public Meeting; Exhibit D - Assessor's map page; Exhibit E - Aerial map page; Exhibit F - Memorandum from the Public Works Director. He distributed copies of the site plan for the Commissioners to review. There were no conflicts of interest expressed by the Commissioners and Chair- man Ellard opened the public meeting. John Pierson, #1 West Gregory Road, Central Point, came forward. Chairman Ellard asked if the overhang from Central Point Cleaners' building would cause a problem with the addition. Mr. Pierson stated that he has spoken to the owner of Central Point Cleaners and it will not be a problem. Mr. Pierson explained that the addition would contain rooms for hearing tests. Discussion followed about the parking. Mr. Pierson explained how spaces would be designated and where posts will be placed. City of Central Point Planning Commission Meeting May 5, 1987 - 7:00 p.m. Page 2 Chairman Ellard explained to Mr. Pierson the purpose of requiring the Deferred Improvement Agreement for the alley behind the property. No one else came forward to speak in favor of or against the site plan. Chair- man Ellard closed the public meeting. The Commissioners agreed that the proposed building would be an improvement to the area. Commissioner Piland made a motion to approve the site plan submitted by John Pierson to build a commercial office addition in a C-5 zone at 36 East Pine Street further described as 37 2W IOAA, Tax Lot 1300, with the condition that the applicant enter into a Deferred Improvement Agreement for future improve- ments to his share of the alley to the rear of his property to include sewer, water, storm drainage systems; curbs, gutters, sidewalks, paving and street improvements as included in any future local improvement districts that may benefit the herein-described property. Commissioner Mattey seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Site Plan Review - Muffler shop in the 900 block of South Front Street sub- mitted by Dan's Muffler Center and Robert Schipper, Contractor Building Official Paul summarized his staff report dated May 1, 1987 and listed the following exhibits for the record: Exhibit A - Site plan; Exhibit B - Notice of Public Meeting; Exhibit C - Certificate of Posting Notice of Public Meeting; Exhibit D - Memorandum from Public Works Director; Exhibit E - Letter from the State Highway Division, Department of Transportation; Exhibit F - Assessor's map page; Exhibit G - Aerial map page; and Exhibit H - Drainage relocation map. Mr. Paul distributed copies of the site plan and drainage re- location map for the Commissioners to review. In regard to the relocated drainage channel, Mr. Paul explained what concrete headwalls are for Commissioner Matthews. Chairman Ellard asked if turn lanes would be designated on Highway 99 for the business. Mr.. Paul stated that the site plan has been sent to the State for that type of review. Mr. Paul also stated that the State may repave Highway 99 in the near future and possibly they will address the painting of lines and turn lanes at that time. There were no conflicts of interest declared by the Commissioners. Chairman Ellard opened the public meeting. Robert Schipper, 4456 Griffin Lane, Medford, came forward. He is the contrac- tor on the project and was representing Dan Schafer, owner of Dan's Muffler. City of Central Point Planning Commission Meeting May 5, 1987 - 7:00 p.m. Page 3 Commissioner Piland asked if the City had a right-of-way designated for South First Street behind the site. Mr. Paul stated that staff is not sure if that right-of-way will ever be developed; however, it would not be within the tax lot of the property involved with this project. Chairman Ellard asked if the new drainage channel would have a concrete corner where it bends. Mr. Schipper stated that it would in order to prevent erosion. Mr. Paul stated that the City's engineer is requesting a wider radius on the bend also. Mr. Shipper also stated that there will be'access to the rear of the shop through a gate on the north side of the building but there will not be paved parking. No one else came forward to speak in favor of or against the site plan. Chair- man Ellard closed the public meeting. Commissioner Bitterling made a motion to approve the site plan submitted by Dan's Muffler as described by Robert Schipper, contractor, for a muffler shop in a C-5 zone in the 900 block of South Front Street further described as 37 2W 11CB, Tax Lot 804, with the condition that the owners enter a Deferred Improve- ment Agreement to include sewer, water, storm drainage systems; curbs, gutters, sidewalks, paving and street improvements as included in any future local improvement districts that may benefit the herein-described property; and to approve the recommendations of the Public Works Director for the relocation of the drainage channel. Commissioner Matthews seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Final Plat for replat of The Meadows Planned Unit Development submitted by Neil Scheuneman Building Official Paul distributed copies of the preliminary plat previously approved and the final plat submitted for review at this meeting. Mr. Paul summarized his staff report dated April 29, 1987 and listed the following exhibits: Exhibit A - Preliminary plat; Exhibit B - Final plat; and Exhibit C - City Council Resolution No. 472. Also listed were records from the original approval of The Meadows as follows: (a) Applicant's Application for Approval of a Planned Unit Development dated April 20, .1986; (b) Bylaws of The Meadows Community Homeowners' Association, Inc. ; (c) Declaration of Protective Covenants, Conditions and Restrictions for The Meadows Community, a Planned Unit Development; (d) Statement of Planned Community Information Pursuant to ORS 94.750, including forms "Documents to be Delivered to Purchaser as Required by Oregon Planned Community Act" and "Statement of Planned Community Informa- tion Pursuant .to ORS 94.750"; (e) Statement of Declarant's Interest Pursuant to ORS 94.745; (g) Landscape and Drainage Guarantee Agreement; (h) The Meadows Site Plan and Phasing Plan, sheets 1-22 and the replat thereof dated March City of Central Point Planning Commission Meeting May 5, 1987 - 7:00 p.m. Page 4 1987; (1) The Meadows Recreational Vehicle Storage/Parking; (j) The Meadows Proposed Outdoor Recreation Area; (k) The Meadows Proposed Recreation Yard Area; (1) The Meadows Landscape Irrigation and Path Systems; and (m) Planned Unit Development Subdivision Final Plat. Mr. Paul stated which of the required improvements had not yet been completed. Brief discussion followed. Commissioner Piland made a motion to recommend approval of The Meadows Final Plat to the City Council and further recommend that upon the Council's appro- val, the Chairman be authorized to sign the final plat. Commissioner Mattey seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. MISCELLANEOUS Site Plan Reviews Mr. Paul stated that the Commissioners were welcome to come in to City Hall prior to meetings to allow them more time to review site plans. ADJOURNMENT Commissioner Bitterling made a motion to adjourn the meeting. Commissioner Matthews seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 7:50 p.m.