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HomeMy WebLinkAboutPlanning Commission Minutes - April 7, 1987 City of Central Point Planning Commission Meeting April 7, 1987 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:06 p.m. ROLL CALL Present were Chairman Garth Ellard and Commissioners Reed Barlow, Bob Matthews, and Chuck Piland. Absent were Commissioner Ginger Bitterling for personal reasons and Commissioner Jerry Mattey. Also present were Fire Chief/Building Official Don Paul and Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Piland made a motion to approve the minutes of the March 3, 1987 Planning Commission meeting as presented. Commissioner Barlow seconded the motion. Roll call vote: Barlow, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES There were none at this meeting. BUSINESS Site Plan Review - Crater High School weight room addition, 4410 Rogue Valley Highway, 37 2W 3DB, Tax Lot 100 Building Official Paul distributed copies of the plans for the weight room addition at Crater High School for the Commission to review. He also outlined his staff report dated March 27, 1987 highlighting the comments of the plan review, and listed the following exhibits for the record: Exhibit A - Notice of Public Meeting; Exhibit B - Certificate of Posting of Notice of Public Meeting; and Exhibit C - Applicant's plans (presented separately) . There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Chuck Frisk, .Administrator for School District #6, home address 21440 East Evans Creek Road, came forward. Mr. Frisk stated that the addition would be located on the west side of the existing gym and will maintain the same lines and appearance so that it will not appear to be an obvious addition. He stated that the plans for the interior lighting will be changed to conform with the requirements of the plan review. He explained that most of the equipment will ' be mounted to the walls of the new room which will be more spacious allowing for safer use.. The present weight room is much too small for the current de- mand as their studies show one out of four students weight lift. Also, in the summer months the temperature inside the current weight room becomes very warm. City of Central Point Planning Commission Meeting April 7, 1987 - 7:00 p.m. Page 2 Errol Coffman, President of the Crater Boosters Club, came forward. He stated that the main focus of the new weight room is not so much on athletics as it is on general physical fitness. He commended the community on their support of the project. Chairman Ellard asked how the School District intends to pay for the addition. Mr. Frisk stated that they plan to apply for a grant for some of the working capital. Chairman Ellard asked if there were any landscaping plans in conjunction with the addition. Mr. Frisk stated that there- is a landscaping committee who will probably take care of that but he isn't sure of their exact plans at this time. In regard to the occupancy load as it will affect the sewer systems development charge for the addition, Building Official Paul explained that there is a dis- crepancy in how the charge should be figured. If they calculate it according to the occupancy load the charge will be much higher than if the fixture amount method is used. Since the difference in the amount of the charge would be 1 substantial, staff is seeking advice from the Technical Rate Committee of the Regional Sewer Rate Committee at a meeting to be held April 9, 1987. No one else came forward to speak in favor of or against the site plan. Chair- man Ellard closed the public meeting. Commissioner Piland made a motion to approve the site plan for the weight room addition at Crater High School subject to the requirements of staff's plan review. Commissioner Matthews seconded the motion. Roll call vote: Barlow, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Minor Land Partition Request - 4964 Upton Road, 36 2W 34D, Tax Lot 1400, submitted by Ernest R. Strawn Building Official Paul summarized his staff report dated April 2, 1987 and listed the following exhibits for the record: Exhibit A - Application for Minor Land Partition; Exhibit B - Notice of Public Hearing; Exhibit C - Certi- ficate of Posting of Notice of Public Hearing; Exhibit D - Applicant's parti- tion map; Exhibit E - Legal descriptions for Parcels #1, #2 and #3; Exhibit F - Assessor's map page; Exhibit G - Aerial map page; Exhibit H - Memorandum to and response from Public Works Director; and Exhibit I - Letter to and response from Jackson County. He distributed copies of the partition map for review by the Commission and recommended that if the Commission approves the partition, that approval be on the condition that a deferred improvement agreement be entered into to be recorded to run with the land. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public hearing. City of Central Point Planning Commission Meeting April 7, 1987 - 7:00 p.m. Page 3 Ernest R. Strewn, 4964 Upton Road, came forward. He stated that he was not in favor of being required to enter into a deferred improvement agreement as he understands it. Chairman Ellard and Building Official Paul explained in detail the purpose of the agreement and that it is standard procedure for minor land partitions in areas where there are no improvements. Chairman Ellard asked about the 20-foot-wide strip of Parcel A3 between Parcels X11 and #2. Mr. Strawn stated that it was placed there as a sewer and water easement for possible partitioning in the future. No one else came forward to speak in favor' of or against the minor land parti- tion request. Chairman Ellard closed the public hearing. Commissioner Piland made a motion to pass Resolution No. 122, A Resolution of Recommendation of Approval to Grant a Minor Partition of Land, for property located at 4964 Upton Road, also described as Jackson County Tax Assessor's Map Page 36. 2W 34D, Tax Lot 1400, submitted by Ernest R. Strewn and subject to the condition that the applicant enter into a deferred improvement agreement to be a consenting party to any future local improvement districts for sewer, water, ' storm drainage systems; curbs, gutters, sidewalks, and street improvements to be recorded with the deed and run with the land for all parcels of the herein- described partition. Commissioner Barlow seconded the motion. Roll call vote: Barlow, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Preliminary Plat Review - Replat of The Meadows Planned Unit Development, 555 Freeman Road, submitted by Neil Scheuneman Building Official Paul distributed copies of the preliminary plat for the Commissioners to review. He stated that Neil Scheuneman is now the owner of the planned unit development and gave a brief history on The Meadows since its creation. He stated that larger lots are in demand due to the increase in size of mobile homes since the original platting of the development. Also, many potential residents have expressed the desire to build two-car garages instead of carports. Mr. Paul summarized his staff report dated April 2, 1987 and listed the following exhibits for the record: Exhibit A - Preliminary Plat (presented separately); Exhibit B - Notice of Public Hearing; Exhibit C - Certificate of Posting of Notice of Public Hearing; and Exhibit D - Memorandum to and response from the Public Works Director. Mr. Paul also stated that the exhibits from the orginal approval of the planned unit development were avail- able for review and that the Commission, should they recommend approval of this preliminary plat, reconfirm that the original exhibits previously approved by the City be attached to this application also. The storm drainage system for ' the area of The Meadows was also explained. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public hearing. City of Central Point Planning Commission Meeting April 7, 1987 - 7:00 p.m. Page 4 Neil Scheuneman, owner of The Meadows, 555 Freeman Road, came forward. Chair- man Ellard asked him if he plans to relocate the sanitary sewer and storm sewer systems. Mr. Scheuneman replied that they do not need to move the storm sewer system, but will relocate the sanitary sewer line. He stated that he has con- ferred with Bob Blanton, engineer, who stated that the relocation is possible. No one else came forward to speak in favor of or against the preliminary plat. Chairman Ellard closed the public hearing. Commissioner Piland made a motion to pass Resolution No. 123, A Resolution Recommending Approval of the Preliminary Replat for The Meadows, A Planned Unit Development, located at 555 Freeman Road, and to reconfirm that the exhibits of the planned unit development previously approved by the City be attached to this application. Commissioner Barlow seconded the motion. Roll call vote: Barlow, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. MISCELLANEOUS Pine Street Turn Lane Commissioner Piland asked if anything was going to be done about eliminating the old left turn lane on East Pine at Fourth Street. Mr. Paul stated that he had conveyed the concern already but would do so again. Resignation of Commissioner Orrin Frederick Chairman Ellard stated that Mr. Frederick has resigned from the Planning Commi- sion. Mr. Paul stated that the Mayor is looking for someone to replace him. East Pine Street Annexation Mr. Paul stated that the City will proceed slowly with the annextion process by putting before the Council an ordinance of intent to annex the area at the April Council meeting. The City Attorney has advised the City to wait for the outcome of the State litigation expected by late summer regarding the triple- majority ruling for annexations before finalizing this annexation. Mr. Paul explained the. litigation to the Commission. ADJOURNMENT Commissioner Barlow made a motion to adjourn the meeting. Commissioner ' Matthews seconded the motion. Roll call vote: Barlow, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 8:07 p.m.