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HomeMy WebLinkAboutPlanning Commission Minutes - January 3, 1987 City of Central Point Special Planning Commission Meeting January 13, 1987 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:05 p.m. ROLL CALL Present were Chairman Garth Ellard and Commissioners Ginger Bitterling, Orrin Frederick, Jerry Mattey, Robert Matthews, and Charles Piland. Absent was Com- missioner Reed Barlow. Also present were City Administrator David Kucera and Secretary Maureen Tanhoff. Fire Chief/Building Official Don Paul was not able to attend as he was on extended medical leave. Chairman Ellard introduced and welcomed new Planning Commissioner Robert Matthews who has been appointed to fill Position $3 on the Commission. APPROVAL OF MINUTES Commissioner Frederick made a motion to approve the minutes of the December 2, 1987 Planning Commission meeting as presented. Commissioner Mattey seconded the motion. Roll call vote: Bitterling, yes; Frederick, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES There were none at this meeting. BUSINESS Final Plat Review - Stonecreek III Subdivision, Phase 1, submitted by Gary Whittle, developer Administrator Kucera reviewed his staff report dated January 9, 1987. He stated that the required water meter boxes and curb stops have not yet been installed. Administrator Kucera reported that Mr. Whittle has presented at this meeting a check for $1,488.54 in payment of fees for inspections by City staff and engineer, testing by Pittsburgh Lab and water meter box installation less $500.00 which is the amount of the mylar deposit he made previously and refundable at this time. Still owing is $2,600.00 park fee, $100.00 final plat filing fee, and a cash deposit covering the cost of the two required street lights that have not yet been installed. Administrator Kucera also stated that the final plat will be signed upon City Council approval. Administrator Kucera explained that a deposit would be required to cover the ' cost of street lights and would be refunded upon their installation by the developer. He briefly reviewed the addendum to the subdivision agreement City of Central Point Special Planning Commission Meeting January 13, 1987 - 7:00 p.m. Page 2 prepared by the developer in regard to the street lights and outlined amend- ments to be made by the City to the addendum. The amendments would include the provision that if the developer does not install the street lights by a given time, the City may use the deposited funds to install them and not issue a refund to the developer. Gary Whittle, 99 Monterey Drive, Medford, came forward. He stated that the water meter boxes are at the site and should be installed before the Council meeting on Thursday, January 15, 1987. He also stated that he intends to pay the park fee following the Council meeting on Thursday depending on the outcome of the pending City ordinance which will reduce the per-dwelling-unit park fee amount. Discussion followed on the amount to be deposited to cover the installation of street lights. Mr. Whittle stated that their cost would depend upon whether he is able to obtain the lights from Pacific Power and Light Company or the City of Medford,. and on how much of the work his men can do. Administrator Kucera explained the choices offered by Pacific Power and Light for obtaining street light bulbs and said it would be a Council decision. Mr. Whittle offered to deposit $2,000.00 to cover the cost of installing the street lights when a decision is reached between himself and City staff on how the lights will be obtained. Mr. Kucera stated that the deposit amount would have to be deter- mined at the time the addendum is signed according to the amount of work com- pleted at that time. Chairman Ellard stated that certificates of occupancy would not be issued until the street lights are installed. Mr. Whittle stated that if the cost of the lights is deposited with the City, he should be able to receive certificates of occupancy before actual installation. After discussion on Mr. Whittle's esti- mated time frame for the installation of the street lights, the Commission agreed that a deadline for installation by the developer would be May 1, 1987. Mr. Whittle informed the Commission that he intends to find out from City staff whether or not the installation of street signs is his responsibility. There was also discussion on the condition and placement of survey markers. Administrator Kucera further explained that the addendum to the subdivision agreement will contain wording to authorize the issuance of building permits prior to the completion of street light improvements providing the cash deposit is made to cover their cost. Mr. Whittle added that he cannot sell a house until a certificate of occupancy is issued. Chairman Ellard recommended that a barricade be installed at the end of Joseph Street for safety reasons. Commissioner Piland made a motion to approve the final plat and authorize the Planning Commission Chairman to sign the same subject to City Council approval City of Central Point Special Planning Commission Meeting January 13, 1987 - 7:00 p.m. Page 3 for the Stonecreek III Subdivision, Phase 1, submitted by Gary Whittle based on the Planning Commission's finding that it is consistent with the preliminary plat, and subject to the following conditions being met prior to final plat approval: 1. The subdivision agreement is' to be amended by an addendum signed by the developer and the City containing the following requirements: a. An adequate cash deposit is to be made by the developer with the City to cover the cost of the necessary street lights improvements. b. A deadline of May 1, 1987 be stipulated for the street lights to be fully installed by the developer or the City may use the deposited funds to install the street lights and not refund the deposit to the developer. c. Building permits and certificates of occupancy will be issued in accordance with Chapter 16.28.070 (B) of the Central Point Municipal Code. ' 2. All fees owing by the developer are to be paid. 3. Curb stops and water meter boxes are to be installed. 4. A barricade is to be installed at the end of Joseph Street. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Frederick, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commis- sioners voted in favor of the motion and the motion carried. MISCELLANEOUS There were no miscellaneous items to discuss at this meeting. ADJOURNMENT Commissioner Mattey made a motion to adjourn the meeting. Commissioner Frederick seconded the motion. Roll call vote: Bitterling, yes; Frederick, yes; Mattey, yes; Matthews, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 8:00 p.m.