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HomeMy WebLinkAboutFebruary 7, 1984 City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Orrin Frederick called the meeting to order at 7:07 p.m. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Ginger Bitterling, Garth Ellard, Jerry Mattey, and Charles Piland. Also present were Council- member Donna Higginbotham, City Administrator David Kucera, Fire Chief/ Building Official Don Paul, and Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Bitterling made a motion to approve the minutes of the January 3, 1984 Planning Commission meeting as presented. Commissioner Piland seconded the motion. Roll call vote: Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. 0 CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES Mr. Paul stated that Ron Hough, Planner with Rogue Valley Council of Governments, would be giving a report on the Land Conservation Development Commission's review of the City's Comprehensive Land Use Plan during the miscellaneous portion of the meeting. BUSINESS Site Plan Review - Jackson County Fire District i13, New Fire Station at 600 South Front Street 37 2W 11BC, Tax Lot 5500 Building Official Paul summarized his staff report dated February 3, 1984 and reminded the Commission that at their meeting on January 3, 1984, this was discussed at which time concern as to adequate drainage from the site was expressed. Since that time staff and officials from Jackson County Fire District #3 have met and discussed the potential problem and ways to alleviate it. The possibility of forming a local improvement district for South First Street is being investigated. O Mr. Paul presented the following exhibits for the record: Exhibit 1 - Notice of Public Meeting; Exhibit 2 - Certificate of Posting of Notice of City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 2 Public Meeting; Exhibit 3 - Staff Report by Don Paul dated December 23, 1983; Exhibit 4 - Memorandum from Public Works Superintendent Vern Capps dated November 29, 1983; Exhibit 5 - Minutes from the Planning Commission meeting of January 3, 1984. Mr. Paul pointed out on the staff report that staff is recommending that the Planning Commission require the applicants to include with their con- struction drawings provisions for adequate dispersal of drainage from the property. It is also recommended that upon application for a building per- mit , staff be authorized to decide at that time if the designed drainage structures are necessary or if the formation of a local improvement dis- trict has occurred. Mr. Paul also reminded the Commission of staff's recommended condition that any landscaping be low growing not restricting vehicular vision. Mr. Edson, the architect for the Fire District, stated that they are work- ing on a plan to take water away from the property either by pipeline to South First and Bush Streets or by pumping it to the storm drain on South Front Street. The formation of the local improvement district would make these measures unnecessary. Mr. Bill Anson, Fire Chief of Jackson County Fire District #3, came for- ward. He stated that a meeting had taken place at their fire station of the property owners that would be involved in the proposed local improve- ment district. The City organized the meeting and provided information on the local improvement district process. Mr. Anson stated that as a result of that meeting the Fire District has three options: 1. That the Fire District become a part of a local improvement district if an adequate num- ber of property owners are in favor. Cost to the Fire District would be approximately $13,000 to $15,000. 2. If the local improvement district is not formed, the Fire District could install a drain for the rear of the property to tie into the Bush and First Street drainage system. Cost to the Fire District would be approximately $5,000. (He noted that the Fire District would rather see this money go toward total improvement of South First Street.) 3. The architect? Mr. Edson, has included on the plans the installation of catch basins with pump stations to take the drainage in a westerly direction into the State drainage system on Highway 99. Cost to the Fire District would be approximately $4,000. Mr. Anson stated that the Fire District is in favor of forming the local improvement district for permanent improvements to the street. If this does not take place, they would recommend their second option with their third option being the least desirable. He also indicated that there would be no problem with complying with the City' s landscaping condition. Mr. Anson informed the Commission that the Fire District has consulted their aitorney regarding the District's ability to enter into a long-term City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 3 agreement without knowing the actual cost and the attorney stated that it would not be advisable. There may be a problem if the District is asked to sign an agreement that may be formed at some time in the future without knowing the cost. Mr. Anson stated that the attorney will be contacting the City's attorney, Bill Carter, regarding this. Chairman Frederick stated that hopefully the City would be able to resolve this within a year and would encourage the Fire District to continue to support the formation of a local improvement district. It may be possible to include wording in an agreement that the obligation would not exceed ten years. Mr. Frederick stated that an estimate of the cost to the Fire District for the local improvement district would have to be obtained from City staff. Commissioner Piland asked Mr. Paul if he had received any responses to the letters sent to the property owners inquiring if they would be interested in the formation of a local improvement district. Mr. Paul stated that the responses were expressed at the meeting that took place at the District's fire station. He also informed the Commission that a petition has been prepared to be sent to the property owners. He feels there will be enough signatures in favor of forming the local improvement district and the City should know for sure in about 30 days. There was discussion as to the size and type of drainage structures that could be installed to carry the drainage should the local improvement dis- trict not be formed. Mr. Paul stated that it would be staff's recommenda- tion that the drainage structures be constructed according to an engineer's specifications. He also stated that the State had given approval for the site' s drainage system to tie into their system. Mr. Paul stated that there is not enough information regarding the drainage system on the plan as presented at this time; therefore, staff has recommended the condition that would provide City staff the final approval of drainage structure plans should the L. I.D. not be formed. Commissioner Ellard made a motion to approve the site plan of Jackson County Fire District #3 for a new fire station at 600 South Front Street, 37 2W 11BC, Tax Lot 5500, with- the following conditions attached: 1. The front property landscaping to be low growing not restricting vehicular traffic vision. 2. Applicant to include with their construction drawings provisions for adequate dispersal of drainage from their property, and staff be given the authority to determine the necessity for completion of the drainage structures at such time as the formation of a local improve- ment district is created; and upon signing a non-remonstrance agreement as a consenting party to the formation of a local improvement district, the ' drainage structures, as designed by the applicant , may be omitted if the formation of a local improvement district occurs prior to completion of the proposed fire station. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Ellard , yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 4 Public Hearing for the Planning Commission to decide on a Conditional Use Permit Application to allow a furniture storage building adjacent to furni- ture sales, a listed conditional use, located at 780 South Front Street, Central Point , in a C-5 zone. Property is further described as Jackson County Assessor's Map Page 37 2W 11BC, Tax Lot 6000. Applicant - Bill Saxbury. Building Official Paul summarized his staff report dated February 3, 1984 and presented the following exhibits: Exhibit A - Application for Condi- tional Use Permit; Exhibit B - Notice of Public Hearing; Exhibit C - Certi- ficate of Posting of Notice of Public Hearing; Exhibit D - Findings of Fact; Exhibit E - Surveyor's plot plan; Exhibit F - Aerial map indicating proposed site. There were no conflicts of interest expressed by the Commissioners. Chair- man Frederick opened the public hearing. Mr. Bruce Abelow, Ill Stevens, Medford, came forward representing Bill Saxbury. He stated that he would answer any questions the Commissioners ' may have. Chairman Frederick asked what the height of the building and the outside dimensions would be. Building Official Paul distributed the plans for the building. Mr. Abelow stated the structure would have two overhead doors, a man door, no windows and that the building would be similar to the existing sales building. He also stated that the main loading entry would be on the south side on Cupp Drive and the trucks would follow the same route as they do now with the egress remaining the same. Mr. Abelow stated that most of the warehousing now is in the store. No one else came forward to speak in favor of or against the request. Chairman Frederick closed the public hearing. Chairman Frederick asked if fencing requirements would be necessary. Mr. Paul stated that they were not. because the surrounding properties are C-5 also. The nearest residential district is across the street. Chairman Frederick recommended that the site plan be approved with the requirement that Mr. Saxbury agree to enter into the local improvement dis- trict should one be formed. Commissioner Piland made a motion to pass Resolution No. 80, A Resolution Approving a Conditional Use Permit to Allow a Furniture Storage Building ' Adjacent to Furniture Sales in a C-5 Zone, and adopt the applicant 's find- ings of fact , with the resolution to include the condition of approval that prior tp the issuance of a building permit , the applicant is to enter into a non-remonstrance agreement as a party to the formation of a local City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 5 improvement district for South First Street between Bush Street and Cupp Drive. Commissioner Mattey seconded the motion. Roll call vote: Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commis- sioners voted in favor of the motion, and the motion carried. Site Plan Review - Saxbury's Furniture, furniture storage building, 780 South Front Street , 37 2W 11BC, Tax Lot 6100. Building Official Paul has reviewed the plans as submitted and has not found any problems that would stall the constructions of this development. He would recommend that the wall on the north side of the building be fire resistive, and other minor notations have been made. Commissioner Ellard made a motion to approve the site plan of Bill Saxbury for a furniture storage building adjacent to furniture sales in a C-5 zone at 780 South Front Street, 37 2W 11BC, Tax Lot 6100, with the condition attached that prior to the issuance of a building permit, the applicant is to enter into a non-remonstrance agreement as a party to the formation of a ' local improvement district for South First Street between Bush Street and Cupp Drive. Chairman Frederick called a recess at 7:50 p.m. The meeting was called back to order at 8:05 p.m. MISCELLANEOUS Request for a determination by the Planning Commission to determine if automobile_ engine rebuilding should be authorized as an allowed use in a C-4 zone. Building Official Paul stated that a staff report has not been prepared on this because the request was submitted late today by Mr. Day. He has not been informed of the address of the proposed business, only that Mr. Day is requesting that it be an allowed use in a C-4 zone. Councilmember Donna Higginbotham stated that she is in favor of authorizing automobile engine rebuilding as a conditional use in a C-4 zone because it is very similar to a automobile service station which is a permitted use in a C-4 zone. Chairman Frederick explained that the Municipal Code contains conflicting wording on the adding of uses to zones. Section 17.60. 140 states that the 1 Planning Commission may include a use that is similar to a listed use and Chapter 17.88 requires a definite procedure involving public hearings before the Planning Commission and City Council to amend the text of the zoning ordinance. Therefore, he feels that if after consideration it is agreed that automobile engine rebuilding is to be included as a conditional City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 6 use in a C-4 zone, it could be included in item E. on this agenda to consi- der proposed resolution to initiate the public hearing procedure of Chapter 17.88 for amendments made in the past according to Section 17.60. 140. Chairman Frederick stated that he is in favor of including automobile engine rebuilding as a conditional use in a C-4 zone as it is similar to other listed uses of that zone. Commissioner Ellard summarized Section 17.44. 010 which states the purpose of the C-4 zone is to provide for the development for tourist and office facilities. He stated that service stations were not designed to be repair shops but to be of service to the traveling public. Commissioner Ellard stated that he feels the C-4 zone should remain as it is and not include automobile engine rebuilding as a conditional use. Chairman Frederick read the purpose of a C-5 zone. Commissioner Ellard stated that the C-5 zone is designated for heavier type usages. The Commission agreed to address this request again under item E. on the agenda. ' BUSINESS A Resolution of Intention of the Planning Commission to Amend the Text of the Zoning Ordinance in Section 17. 64 of the Central Point Municipal Code Relating to Parking Standards. Building Official Paul explained that the only change created by this pro- posed resolution to amend the zoning ordinance would be the addition of the Parking Standards diagram which will clarify the ordinance considerably. If this resolution is passed, it will initiate the procedure to amend the text of the zoning ordinance. Commissioner Piland made a motion to pass Resolution No. 81 , A Resolution of Intention of the Planning Commission to Amend the Text of the Zoning Ordinance in Section 17.64 of the Central Point Municipal Code Relating to Parking Standards. Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. A Resolution of Intention of the Planning Commission to Amend the Text of the Zoning Ordinance to Authorize Meat, Poultry, Fish, and Seafood Sales as a Permitted Use in a C-4 Zone; Fruit and Beverage Stands as a Permitted Use in a C-4 Zone; Martial Arts Schools as a Permitted or Conditional Use in all Commercial Zones; Recreational Vehicle Storage Lots as a Permitted Use in a C-5 Zone; Retail Auto Parts Sales as a Conditional Use in a C-4 Zone; and Mobile Food Vendors as a Conditional Use in C-3, C-4 an C-5 Zones. (Agenda' Item E. ) City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 7 Building Official Paul explained that this resolution is necessary to ini- tiate the public hearing procedure so that amendments made to the text can be codified into the Municipal Code. The Commission discussed again whether or not automobile engine rebuilding should be added as a conditional use in a C-4 zone. Commissioner Piland read the definition of a service station from the Municipal Code. He stated that he is not in favor of adding automobile engine rebuilding to the conditional uses in the C-4 zone. Commissioner Bitterling agreed. Commissioner Piland made a motion to pass Resolution No. 82, A Resolution of Intention of the Planning Commission to Amend the Text of the Zoning Ordinance to Authorize Meat, Poultry, Fish, and Seafood Sales as a Permitted Use in a C-4 Zone; Fruit and Beverage Stands as a Permitted Use in a C-4 Zone; Martial Arts Schools as a Permitted or Conditional Use in all Commercial Zones; Recreational Vehicle Storage Lots as a Permitted Use in a C-5 Zone; Retail Auto Parts Sales as a Conditional Use in a C-4 Zone; and Mobile Food Vendors as a Conditional Use in C-3, C-4 and C-5 Zones, and not to include automobile engine rebuilding as a permitted or conditional use in a C-4 zone. Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Mr. Day stated that an automobile engine rebuilding business is much quieter than an automobile service station. Chairman Frederick explained to Mr. Day that he has the right to appeal the Planning Commission's deci- sion to the City Council. MISCELLANEOUS Summary of Land Conservation Development Commission's Review of the City's Comprehensive Land Use Plan - Ron Hough, Planner, Rogue Valley Council of Governments. Ron Hough came forward and distributed copies of his summary dated January 17, 1984 of the review by L.C.D.C. of the City's Comprehensive Land Use Plan. He outlined the six goals with which the L.C.D.C. found problems. They concern minor changes to the zoning map to correspond to the Compre- hensive Plan, historic areas, noise from the airport, housing areas, public facilities, and urbanization. Mr. Hough stated that a 120-day extension is being requested for the City to do the work necessary to comply with the L.C.D.C. specifications. Upon completion of this, he will present the Comprehensive Plan as revised to the Planning Commission and City Council for review. City of Central Point Planning Commission Meeting February 7, 1984 - 7:00 p.m. Page 8 ADJOURNMENT Commissioner Bitterling made a motion to adjourn the meeting. Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick adjourned the meeting at 8:55 p.m.