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HomeMy WebLinkAboutJanuary 3, 1984 City of Central Point Planning Commission Meeting January 3, 1984 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Orrin Frederick called the meeting to order at 7:08 p.m. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Reed Barlow, Ginger Bitterling, Garth Ellard, Jerry Mattey, and Charles Piland. Also present were Citizens Advisory Committee Chairperson Grace Russell, City Adminis- trator David Kucera, Fire Chief/Building Official Don Paul, and Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Ellard made a motion to approve the minutes of the December 6, 1983 Planning Commission meeting as prepared. Commissioner Piland seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES There were no public appearances made at this Planning Commission meeting. BUSINESS Site Plan Review - New Fire Station for Jackson County Fire District 113 at 600 South Front Street , 37 2W 11BC, Tax Lots 5400 and 5500, C-5 zone. Building Official Paul read his staff report dated December 23, 1983 including two recommended conditions of approval: 1. Front property land- scaping to be low growing not restricting vehicular vision; and 2. Devel- oper provide an engineer's calculations for storm drainage potential. The results of the calculations to satisfy the Planning Commission or staff as required by C-5 zoning. He read Exhibit A, memorandum from Public Works Superintendent Vern Capps dated November 29, 1983 concerning the storm drainage. Mr. Paul explained that the City would like all the drainage to go to South Front Street. He also stated that the City would prefer that Jackson County Fire District 113 enter into a Local Improvement District agreement for the improvement of South First Street when that development is determined necessary. The City would like this to he agreed to as a City of Central Point Planning Commission Meeting January 3, 1984 - 7:00 p.m. Page 2 condition of approval of the new building. The L. I.D. agreement would have to be signed before the issuance of a building permit. Mr. Paul stated that letters would be sent to the other affected property owners in the vicinity to see if they would be interested in forming the Local Improve- ment District. Present at this meeting representing Jackson County Fire District #3 were Fire Chief Bill Anson, architect Jack Edson and District 113 board member Claude Hoover. Chairman Frederick asked the representatives if there had been any calcu- lations made that would confirm the advisability of providing for storm drainage onto South First Street. Mr. Edson stated that there is a catch basin on South Front Street; however, it is only about two feet deep. The problem is how they could connect to that catch basin and will it have to be deepened. He stated that the property falls toward South First Street and if they were to have it drain to South Front Street, they would have to pump the drainage up hill. Building Official Paul stated that possibly the ' catch basin on South First and Bush Streets could be redesigned. He also stated that the present intermittent pipe in the street may be too flat and shallow on South First Street. There was considerable discussion on possible storm drainage alternatives for the property. Mr. Paul stated that the City will have to see the com- pleted construction drawings for the codes review so a decision should be postponed until the next Planning Commission Meeting. He informed the District 113 representatives that ten days in advance of the meeting the City will need an engineer' s studies showing water volumes which indicate the amount of water drainage, where it can reasonably drain and how it will affect the existing drainage system. In the meantime, Fire District 113 can consider entering into a Local Improvement District agreement. Mr. Paul explained the L. I.D. process. He stated that the City would prepare a draft L. I.D. agreement for the City attorney and Fire District 113's attor- ney to review prior to the next meeting. Chief Anson asked if it is possi- ble for the L. I.D. to include the storm drainage construction. Chairman Frederick stated that it is. Commissioner Ellard asked about the height of the structure. Mr. Edson stated that the tower would be just under 35 feet tall. Commissioner Ellard also asked what the district planned to do with the property to the rear of the station. Mr. Hoover stated that they intended to rock the area. The Planning Commission agreed for staff to receive additional information and a decision be delayed until the February meeting. City of Central Point Planning Commission Meeting January 3, 1984 - 7 :00 p.m. Page 3 Site Plan Review - Drive-Up Window for Doughnut Shop at 501 South Front Street, 37 2W 11BC, Tax Lot 4700; Applicant - John Hamlin. Building Official Paul outlined his staff report dated December 22, 1983, including Exhibit A - aerial map of the area, and Exhibit B - site plan. John Hamlin, owner of the property, and Mike Ison, prospective tenant, were present. Mr. Hamlin explained that Mr. Ison is proposing to operate a doughnut shop in the building with hours from 5:00 a.m. to noon in the winter and 5: 00 a.m, to 2:00 p.m. in the summer. He would like to have a drive-up window for quick-stop doughnut sales. Mr. Paul distributed plans for the Commission to review. Mr. Paul stated that staff is concerned about parking provisions. An on- site view shows that parking spaces are already there, they just need painting. The applicant would like some of that space used for the drive- up window. Staff is also concerned about the possibility of cars at the drive-up window backing up into the parking area for the rest of the shop- 0 ping center. Mr. Ison stated 80% of his business is before 8: 30 a.m. and he could not see there being more than two cars at the drive-up window at a time. He also stated he would make sure that the drive-up traffic does not interfere with the parking lot traffic of the shopping center. Chairman Frederick asked if the drive up plan provides for additional curb- ing. Building Official Paul stated that it does. Mr. Hamlin stated that the curbing would be on both sides of the light poles. He explained the curbing on the plans. Chairman Frederick stated that he felt curbing would be necessary to prevent the drive-up traffic from interfering with the parking lot traffic. Mr. Hamlin stated that the curbing would be installed if it was found to be necessary. Mr. Hamlin also stated that they would be adding parking spaces to the south side of the building to make up for the parking lost to the drive-up area. He stated that people ordering large quantities that would require more time would park and come inside. He also stated that there would be a pedestrian lane striped. Mr. Paul stated that another concern of staff is that should the doughnut shop cease to operate in the future, the use of the drive-up window by new businesses be subject to Planning Commission approval. It is recommended that if the Planning Commission approves this proposal, it should be stipu- lated that it pertains only to this particular business. Mr. Hamlin stated that the trash dumpster would be on the north side of the building. He asked that this condition only be made for this tenant. Com- missioner Piland asked if Mr. Ison would be the only tenant in this build- ing. Mr. Hamlin stated that he would be. City of Central Point Planning Commission Meeting January 3, 1984 - 7:00 p.m. Page 4 Commissioner Ellard made a motion that the site plan for the doughnut shop at 501 South Front Street be approved with the condition that it pertain to this particular business and that no parking lot curbing extend beyond the driveway to the drive-up window on the south side of the building. Com- missioner Mattey seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commis- sioners voted in favor of the motion, and the motion carried. MISCELLANEOUS Procedural Information regarding Resolutions of Intent of the Planning Com- mission to Amend the Text of the Zoning Ordinance. Building Official Paul stated that staff has gone full circle on the proce- dure involving the authorization of the Planning Commission to allow mobile food vendors as conditional uses in C-3, C-4 and C-5 zones. He explained that Municipal Code reads two ways which are contradictory. Chapter 17.60. 140 gives the Planning Commission the opportunity to allow uses if they are of the same general type and similar to the listed uses. Chapter 17.88 outlines a definite step by step procedure for amending the text of the zoning ordinance involving public hearings before the Planning Commission and City Council. Staff will be meeting with the City attorney to deter- mine the appropriate procedure and based on the results, staff will present the mobile food vendor request to the Planning Commission accordingly. ADJOURNMENT Commissioner Bitterling made a motion to adjourn the meeting. Commissioner Piland seconded the motion. Roll call vote: Barlow, yes; Bitterling, yes; Ellard, yes; Mattey, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick adjourned the meeting at 8:04 p.m.