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HomeMy WebLinkAboutDecember 6, 1983 Planning Commission Meeting December 6, 1983 City Council Chambers 7 :00 P.M. e MEETING CALLED TO ORDER Chairman Frederick called the meeting to order at 7:05 p.m. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Garth Ellard , Jerry Mattey, Louise Novasad, and Charles Piland. Excused were Commissioners Ginger Bitterling and Virgil Elbert. Also present were Councilmember Donna Higginbotham, City Administrator David Kucera, Fire Chief/Building Official Don Paul , and Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Ellard made a motion to approve the minutes of the November 1 , 1983 Planning Commission meeting as presented. Commissioner Piland seconded the motion. Roll call vote: Ellard, yes; Mattey, yes ; Novasad, yes; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. ' CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES There were no public appearances made at this Planning Commission meeting. BUSINESS Public hearing to consider request for Minor Land Partition by Thomas E. Whittle for land located at 820 South Front Street further described as Jackson County Assessors Map Page 37 2W 11C8 Tax Lots 400, 403 and 404. Building Official Paul read into the record the following exhibits as out- lined in his staff report dated December 1 , 1983: Exhibit A - Minor Land Partition application; Exhibit B - Notice of Public Hearing published in the Medford Mail Tribune on November 29 and December 4, 1983; Exhibit C - Certi- ficate of Posting of Notice of Public Hearing; Exhibit D - Surveyor's plat; Exhibit E - Parcel 41 legal description; Exhibit F - Parcel #2 legal descrip- tion; and Exhibit G - Warranty Deed granting easement. Mr. Paul explained Exhibit D in regard to the right-of-ways and easements . There were no conflicts of interest expressed by members of the Planning Commission. Chairman Frederick opened the public hearing. Mr. Thomas E. Whittle, 85 Fairway Circle, Medford, came forward. He stated that Pennysaver has purchased the back parcel where the building is located. Planning Commission Meeting December 6, 1983 City Council Chambers Page 2 He stated that both parcels would have use of the 35-foot driveway. Mr. Whittle will be retaining the front parcel which has 210 feet of frontage on Highway 99. He stated that the property has underground water lines , sewer lines and electricity already installed. Two fire hydrants have also been installed recently. Mr. Whittle explained that Pennysaver has brought a pay- roll of 26 people to Central Point which is beneficial to the growth of the City. No one came forward to speak in opposition to the Minor Land Partition re- quest. Chairman Frederick closed the public hearing. Commissioner Ellard stated that the request meets all the City 's requirements. Commissioner Novasad stated that Mr. Whittle' s plans would be good for the City. The Commission agreed. Commissioner Ellard made a motion to grant the Minor Land Partition request - for land located at 820 South Front Street, Central Point , further described as Jackson County Assessors Map Page 37 2W 11CB, Tax Lots 400, 403 and 404. Commissioner Novasad seconded the motion. Roll call vote: Ellard, yes; 0 Mattey, yes ; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. (See Page 3 for amended motion. ) Site Plan Review - Old Hudson Oil Gas Station Remodel at 501 South Front Street, 37 2W 11BC, Tax Lot 4700. Building Official Paul explained that John Hamlin is proposing to remodel the old gas station to an office building that he will rent out. Mr. Paul read the following items recommended as conditions of approval of the site plan. To be in compliance with the Uniform Building Code: 1 . Handicap walk and ramp to be a minimum of 48" (U.B .C. 3106 c. ) ; 2. Provide the designated handi- cap parking space with a minimum of 12' clear width (U.B.C. 3108 a. , b. ) ; 3. Provide toilet facilities as outlined (U .B.C. 3106) ; 4. Provide impact glazing to window adjacent to doors (U.B.C. Ch. 54) . Conditions recommended by staff: 5. Traffic ingress should be from South Front and Bush Streets with egress to Bush Street and only for traffic going north on South Front Street with a sign indicating "No Left Turn" to be posted near the driveway on South Front Street; 6. Provide a fire extinguisher of a class rating 2A, 5BC to be installed in a centralized location within the building; 7. All signs and outdoor advertising structures are to comply with Municipal Code Chapter 15 .24; 8. The owner shall check with the City Planning Department to assure prospective tenants ' busi- nesses are allowable uses in the C-5 zone; 9. The Fire Department recommends the owner secure a Knox-Box locking system for emergency access . This arrange- ment to be negotiated by the Fire Chief and owner; 10. Landscaping not to ex- 0 ceed two feet in height at corners . Mr. Paul distributed Mr. Hamlin 's plans for the Commission to examine . John Hamlin was present and stated that he has no objections to the conditions. Planning Commission Meeting December 6, 1983 City Council Chambers Page 3 , Councilmember Higginbotham asked if staff plans to have the entire parking lot signed for ingress and egress for the other businesses there. Mr. Paul ex- plained that the signing requirement was made because of this building's close proximity to the corner. Commissioner Piland made a motion to approve the site plan review for the old Hudson Oil gas station subject to the ten conditions read by Mr. Paul from staff report dated December 1 , 1983 by Chris Winney. Commissioner Ellard seconded the motion. Roll call vote: Ellard, yes ; Mattey, yes ; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. Amended Motion - Minor Land Partition Application by Thomas E. Whittle Chairman Frederick stated that it had been brought to his attention that the motion made to grant the Minor Land Partition request of Thomas E. Whittle at this meeting should have been a motion to pass a resolution of recommenda- tion to the City Council to approve the Minor Land Partition request. Com- missioner Ellard withdrew his previous motion on the matter and Commissioner Novasad withdrew her second to the motion. Commissioner Ellard made a motion to pass a resolution of recommendation to the City Council to approve the Minor Land Partition request for land located at 820 South Front Street, Central Point, further described as Jackson County Assessors Map Page 37 2W 11CB, Tax Lots 400, 403 and 404. Commissioner Mattey seconded the motion. Roll call vote: Ellard , yes; Mattey, yes ; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. Public Hearing for the Planning Commission to decide on a Conditional Use Per- mit Application to expand the Rustic Trailer Park at 2161 Taylor Road further described as Jackson County Assessors Map Page 37 2W IOBA, Tax Lot 600. Building Official Paul read his staff report dated December 1 , 1983. There were no conflicts of interest expressed by members of the Commission. Chairman Frederick opened the public hearing. Mr. Bill Littlefied came forward to answer any questions the Commission may have. He is representing the owner of the Rustic Trailer Park, Mr. G. E. McKinney. Commissioner Ellard asked Mr. Littlefield if they intended to put up a sign on Taylor road to mark the opening to the mobile home park. Mr. Littlefield said the sign had been taken down to put in the water line but will be re- placed as soon as possible. Planning Commission Meeting December 6, 1983 City Council Chambers Page 4 , Commissioner Piland asked if provisions had been made for off-street parking. Mr. Paul explained that now there are provisions at each existing mobile home slot for off-street parking and provisions for additional units are being required. There will be additional parking by the storage sheds also. Commissioner Piland asked if the roadway inside the park would be a problem for emergency equipment. Mr. Paul said that it would not be as it is cir- cular and has a gravel covering. Commissioner Piland asked if all of the water lines had been connected. Mr. Littlefied stated that they had been. Chairman Frederick asked Mr. Littlefield if Mr. McKinney felt there would be any problems with the conditions of approval recommended by staff such as the numbering of the units and lighting requirements . Mr. Littlefied said they did not anticipate any problems with the conditions of approval . Mr. Paul stated that it is Police Chief Goodpaster's feeling that three lights in the park would be sufficient and indicated on the diagram (Exhibit 12 of Exhibit D, City Council meeting of September 15, 1983) where the lights could be located. Councilmember Higginbotham asked if the required amount of common area or play area has been left in the park. Mr. Paul stated that from his on=site observation, there appears to be adequate common space. No one came forward to speak in opposition to the Conditional Use Permit re- quest. Chairman Frederick closed the public hearing. Chairman Frederick stated that his only concern is that to preserve the open space in the park and maintain the character of the park, the park not be allowed to increase beyond the proposed five spaces of this request. Com- missioner Ellard stated that it is not necessary to include a restriction in making a decision on this issue because in order to increase the amount of spaces , the owners would have to come back before the Planning Commission for approval anyway. The Commission agreed . Commissioner Piland made a motion to pass a resolution to approve the Condi - tional Use Permit request of Mr. G. E. McKinney for the Rustic Trailer Park located at 2161 Taylor Road further described as Jackson County Assessors Map Page 37 2W 10BA, Tax Lot 600, accept the applicant's findings of fact, with approval subject to staff's conditions of approval as follows : 1 . The addi- tional units be subjected to off-street parking; 2. Additional units and/or replacement units secure an installation permit from the City Building De- ' partment; 3. Additional units pay the required water and sewer connection fees to the City of Central Point; 4. House numbering to conform to City's Municipal Code Chapter 15.32; and 5. Additional outside lighting be provided to meet the approval of the City's emergency services. Commissioner Ellard Planning Commission Meeting December 6, 1983 City Council Chambers Page 5 seconded the motion. Roll call vote: Ellard, yes ; Mattey, yes ; Novasad, yes; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick called a recess at 8:00 p.m. The meeting was called back to order at 8:10 p.m. Request by Central Point Seventh Day Adventist Church to extend the required completion time of their parking lot. Building Official Paul read from his staff report dated December 1 , 1983 the following exhibits : Exhibit A - December 5, 1978 Planning Commission minutes with motion for three-year completion period; Exhibit B - November 18, 1980 Planning Commission minutes with motion to grant a new three-year completion period; Exhibit C - Staff letter dated October 4, 1983 to the church with notification of deadline approaching; and Exhibit D - Letter of response from the church dated November 15, 1983 requesting an extension to July 1 , 1985. The Commissioners discussed the request and agreed that the church has main- tained its site in an orderly manner, and that there would be no problem with 1 extending the completion time for their parking lot. Commissioner Ellard made a motion to extend the completion time for the park- ing lot of the Seventh Day Adventist Church located at 625 North Tenth Street to July 1 , 1985 . Commissioner Novasad seconded the motion. Roll call vote: Ellard, yes ; Mattey, yes; Novasad , yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. MISCELLANEOUS Building Official Paul stated that at the November 1 , 1983 meeting the Plan- ning Commission directed staff to draft an ordinance to satisfy privacy pro- blem with fence and deck height allowances brought to our attention by the Kimes . The Kimes have requested a review hearing by the City Council in an attempt to appeal the Planning Commission's denial of their fence variance re- quest. This hearing will take place at the December 15, 1983 Council meeting. Staff has prepared a report for the Council for the review hearing and will prepare the draft ordinance on fence and deck heights after receiving input from the results of the review hearing and present it at the next Planning Commission meeting. ADJOURNMENT Commissioner Novasad made a motion to adjourn the meeting. Commissioner Piland seconded the motion. Roll call vote: Ellard, yes ; Mattey, yes ; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick adjourned the meeting at 8:25 p.m.