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HomeMy WebLinkAboutMarch 20, 1979 Planning Commission Meeting City Hall Council Chambers 20 March 1979 Meeting was called to order by Chairman McManama at 7:32 P.M. Roll call found Commission Members Emery, Hillyer, Loveland, Nordby, Waldron and Chairman McManama present. Absent were Members Hansen, Messmer and Thelen. Others present were City Administrator Kucera,' Building Official Ritchey and Secre- tary Stamper. Many interested citizens were in the audience. Approval of Minutes of the March 6, 1979 meeting was made in motion by Nordby and seconded by Hillyer. Roll call found all in favor, the motion carried. Correspondence and Public Appearances 1. Letter from MarylL. Sutherland, 1085. No. Fifth Street requesting a "town meeting" to discuss recent property assessments in the City. . A Mr. Walter Haynes (?) from the audience stated he presented many residents on Hanley Road and they would also like the City to schedule such a meeting. Discussion. Member Waldron made the motion to recommend to the City Council that a public town meeting be held to discuss recent assessment of properties in our area. Motion was seconded by Emery and all in favor to recommend this matter to the City Council. 2. Notice of Citizens' Advisory Committee meeting scheduled at Scenic Jr. Hi on March 26th discussing J.C. Comprehensive Plan, energy, environmentallw-_ quality, etc. 3. J.C. Plano. & Development Dept. letter of review schedule Public meetings ' in conjunction with their Comprehensive Plan. 4. J.C. Plann. & Development Dept. letter requesting any input on the draft of their Comp. Plan teat prior to April 27th. 5. Document from State Building Codes Division regarding upcoming legislative action on such items as "galvanized=: pipe". Referred to Mr. Ritchey for his information. Old Business Public Hearing continuation from February 20th Meeting was called to order on the matter of Annexation Request of Dr. Milton Snow, applicant on property 1 located across from 3817 Grant Road on J.C. map 37 2W 1OBC on Tax Lot 10500 involving 5 acres of land adjacent to present City boundary. Mr. Ron 'Young representative of Dr. Snow offered a memo into the record dated March 19, 1979 documenting a telephone conversation with City Administrator because of tenta- tive schedule of the City to engage in a professional Water Master Plan for the City and adoption of Urban Growth Boundary by July, 1979 and recommending post- ponement of the Annexation and Zone Change Request petitions Hearing until a later time. Letter entered into the record. Upon inquiry, Dr. Snow verbally concurred with the letter's contents. Discussion. Motion by Emery to continue the Annexation Public Hearing and Zone Change request to a later date after the Water Study is completed and upon adoption of the Urban Growth Boundary docu- ment. Motion seconded by Nordby. By roll call vote, all in favor and carried to continue the Public Hearing on Annexation and Rezone Request to a later unknown day and date. All interested parties will be notified. Planning Commission Meeting March 20, 1979 - page 2 New Business A. 1068 Review for the Oddfellows Lodge Hall to be constructed at 1130 Hazel Street on J.C. map 37 2W 2BC on Tax Lot 601. Francis Marshall, Secretary of the Lodge, was present. Staff report presented by Bldg. Official Ritchey. Item 9 recommending that the 1068 Review be denied as the proposed building is archi- tecturally incompatible with the R-1 Zone on the north and west side and aesthet- ically unsuitable until such changes as mansard roof, addition of columns, pilasters, etc. are added to the plans to break up the long plane areas of the exterior walls as well as addition of brick, or stone, etc. Discussion. Mr. Duane Samples, contractor for the structure inquired of these requirements by the Planning Com- mission.. Responding, Members Emery and Hillyer told him that the Plana. Commission also acts as an Architectrual Review Board and the suggested changes could be asked of anyone. Landscaping plans are also needed. Mr. Samples was asked to incorporate some of the suggestions offered and re=present the plans back to the Commission at their next meeting of April 3, 1979. Discussion also on potential drainage problem; Paragraphs ( , (e), (f), and (g) of Item 8 of the Staff Report. Applicant to work with Public Works Supt. Capps and Bldg. Dept. on recommendation of Engr. R. Blanton's Soils Testing Lab. Report dated 3/05/79. Motion by Waldron to deny the 1068 Review subject to recommended improvements (aesthetically) to the outside of the proposed structure, seconded by Nordby. The 1068 was then denied in Roll Call vote which found all members present in favor of denying the 1068 Review on the Oddfellows proposed Lodge Hall. (Yes to deny) B. 1068 Review for construction of a carport and shop at 240 South Second Street located. on J.C. map 37 2W 11BB on Lot 1 of Block 24 Original Town, Tax Lot 3700 in the R-3 Zone. Applicant Lynn McMorran was present. . Staff report by Bldg. Official Ritchey was found acceptable by all. Member Waldron made motion to approve the 1068 Review; seconded by Emery and by Roll Call. All in favor and carried unanimously. C. 1068 Review for remodel construction at Crater High School, 4410 Rogue Valley Highway, J.C. map 37 2W 3DB, Tax Lot 100 of Amy's Cottage Addition, R-1-7 Zone and Fire Zone 3. Request to convert gymnasiums into classrooms and build 2 small additions adjourning. District #6 Supt.- Jim Tacchini present. Staff report presented by Bldg. Official Ritchey. Mr. Tacchini explained that these plans are part of development approved in the School Bonding issue a couple of years ago. Now ready to start Phase II development; will add second floor in the Boys Gym at balcony height converting into 2 levels, 10 classrooms each floor. The lower floor will contain technical classrooms; wood working, marketing, Bus. Ed. , newspaper, photography with dard room. Upper floor to contain liberal arts classes crafts, power mechanics, Voc. Ag., wood shop, offices, and common welding shop for shop courses that require welding availability. The Girls Gym will become the new cafeteria and house the Student Activity Center. Code update in rest of building; installation of 1-hour fire ceiling,improve the lighting in hallwyas, etc. Mr. Ritchey said plans had been sent to State for their approval but not received back. Discussion on strength of Boys Gym foundation, stress on sidewalk between Ag. Building for unloading large pieces of wood or logs. Question of strength of sidewalk accommodating weight of a Fire truck. Discussion on handi- cap lift in event of power outage. Motion by Waldron to approve the 1068 for Crater High School based on City Staff report, State approval, State Fire Mar- shall's report, City Staff and Fire Chief to check handicap lift and sidewalk strength. - Motion-received second by Emery. Roll call vote found all members in the affirmative. Carried. Planning Commission Meeting March 20, 1979 - page 3 Mr. Tacchini answered questions regarding School District #6 from the Plan- ning Commission members; looking for a site for an immediate school probably in the Gold Hill area; will need an elementary school on the west side of town; there is a possibility of addition to Richardson School for- 8 to 10 classrooms, the classroom loads are near maximum State level in the primary grades (20-25) with approx. 23 students each class and intermediate level (27-33) having average of 25 students per class. Mr. Tacchini informed the Commission that the District had just completed an impact study and will furnish the City with copies. D. Public Bearing was opened by Chairman McManama to consider a Conditional Use Permit request for new City Ball facilities on So. Second and So. Third and Alder, J.C. map 37 21Y 11BB on Tax Lots 1000, 1100,,1200, and 1400. Con- ditional Use permit to also include 10' alley vacation subject to conditions of approval in Block 8 of Original Town, vacation of 10' right-of-way on Alder Street for a distance . of 220.0 feet when vacation processes are completed, and 10' -Variance.-oh the Alder Street side for parking setback when vacation processes are completed. Explanation given by City Admin. Kucera quoting "Baker vs. Milwaukie" presented Fasano Findings which were read into the record. Proponent Kucera offered Fasano Findings as Exhibit I. City Ball brochure to be Exhibit II. Findings of Facts read into record becoming Exhibit III. Map of area and zoning shown Exhibit IV. Referring to page 2 of architect's render- ing explained to Commission members and audience parking design on property adjacent to Alder, north portion of property known as Tax Lot 1000 abutting.' Mrs. Emma Mayes' property could be used for possible employee parking. Comp. Plan Map is Exhibit V. - Questions asked from the audience to Proponent's representative Kucera. Ken. Damon, 348 Oak Street, "what about alley vacation and service utility company's access if alley closed for thru traffic?" Response was that Mr. Leland Dysinger at 116 So. Third would have a private drive on his portion of the vacated alley- way and the City would put a gravel surface on that portion for Mr. Dysinger. (The City portion of that vacated area would have an earthern berm to prevent thru traffic and be used for parking.) Mr. Leland Dysinger objected to any alley vacation and inquired "Why the City wanted to change things?" Response by Admin. Kucera that the City could make a turn-around area at the end of Mr. Dysinger's proposed driveway. This was not acceptable by Mr. Dysinger. Mr. Damon stated that it was not good to change the right of way and allow a variance on Alder Street as other people had been turned down on other parts of Alder a couple of years ago; was it okay for the City but not for the citizens? No one on the Planning Commission had any memory of what he referred to. Representing the City, City Admin. Kucera said that the issue of alley vacation objection will be addressed at the time of vacation proceedings at- the City Council level. The City at this time was asking for Conditional Use permit only upon condition of approval given for alley vacation and 10 foot right-of-way on Alder Street as a vacation for parking variance in the setback stated Mr. Kucera. Planning Commission Meeting March 20, 1979 page 4 New Business (continued) Next, Opponents were invited to speak. Mr. Leland Dysinger stated he objects according to the present plans •as :pre- sented by the City on the alley vacation and closs off of alley access that he currently enjoys. Again the audience was informed that the Conditional Use can be approved subject to clarification of the City Council and their approval of the alley vacation and the 10' parking setback variance off of Alder Street. No one else indicating a desire to speak against the Request, the Public Rearing portion of the proceedings was closed. Commissioner Emery filled out the Conditional Use procedure forms. Discussion. Motion by Waldron seconded by Nordby to adopt the Findings that were presented by Staff including the Planning Commission's Findings, and approve the Conditional Use Permit subject to conditions that the City Council approve the vacation of the alley in Bock 8 of Original Town and 10 feet of Alder Street right-of way adjacent to Block 8, and, that after the public hearing the Planning Commission rules favorable on a variance application for the parking within the setback yard requirements. By roll call vote, passed with all in favor, unanimously. Miscellaneous Matters Building Official Ritchey addressed intent of Ordinance 17.28.085 to Commission Members and discussion was held regarding the interpretation of the actual wording. Member Emery made motion to direct City Staff to draw up a proposed change of this particular ordinance for the R-3 zone to prohibit alley parking access to multiple-family dwellings but does not apply to any single family dwellings. Motion was seconded by Waldron. (Changes in the Zoning section of the Municipal Code would have to have the public hearing process.) By roll call vote, all in favor, the motion was approved to make a change in Ordinance 17.28.085. Discussion on various ordinances. Planning Commission members were asked to go over their Code Books and make a list of those ordinances that are not clear; and then a study session can be scheduled for group discussion at a later date. No further business, Commissioner Nordby made a motion to adjourn, seconded by Emery and passed with all in favor. Meeting adjourned at 10:40 P.M.