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HomeMy WebLinkAboutFebruary 2, 1982 Planning Commission Meeting City Hall Council Chambers February 2, 1982 MEETING CALLED TO ORDER Chairman Orrin Frederick called the meeting to order at 7: 20 P.M. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Owen Christy, Garth Ellard, George Freeman and Chuck Piland. Also present were Mayor Don Jones, Councilmember Donna Higginbotham, Citizens Advisory Committee Chairman Grace Russell , City Administrator David Kucera, Fire Chief David Penicook, Planner Ron Hough and Planning Commission Secretary Luci Miller. Commissioners Himmelman and Novasad were absent. APPROVAL OF MINUTES January 5, 1982 Planning Commission Meeting Commissioner Freeman made a motion to approve the minutes of the January 5, 1982 Planning Commission meeting as submitted. Commissioner Christy seconded the motion. Roll call vote: Christy, yes; Ellard, yes; Freeman, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. January 19, 1982 Planning Commission Meeting Chairman Frederick advised that since there was no business on the agenda and no one from the public was present, he did not open the meeting. CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES No public appearances were made at this Planning Commission meeting. BUSINESS A. Public Hearing - Conditional Use Permit, Muffler/Radiator Shop, 984 South Front Street, Zone: C-5, Comp. Plan: General Commercial , J . C . ;dap Page 37-2W-11C, Tax Lot 181, John Kuklenski, Applicant Chairman Frederick opened the public hearing. Planning Commission Meeting February 2, 1982 Page Two Chairman Frederick read the description of the application by John Kuklenski for a conditional use permit for a muffler/radiator shop at 984 South Front Street, J. C. Map Page 37-2W-11C, Tax Lot 181. Chief Penicook entered the following exhibits into the record: Exhibit 1 - the conditional use permit application, Exhibit 2 - legal description of the property, Exhibit 3 - plat map of the tax lot and the surrounding area, Exhibit 4 - map of the proposed development, Exhibit 5 - legal advertisement which was published in the Medford Mail Tribune on January 29 and February 1, 1982, and Exhibit 6 - Staff Report recommending approval subject to any conditions that the Planning Commission deemed necessary. No conflicts of interest were declared. Commissioner Pat Himmelman arrived at 7:30 P.M. , apologizing for her lateness . She had car trouble. Chairman Frederick then asked the proponents to come forward. John Kuklenski, 2800 Springbrook, Medford, came before the Commissioners. , He advised the Commissioners that he was purchasing the front portion of Tax Lot 181 for the proposed muffler/radiator shop. At this point Chief Penicook advised that Staff was told that the property was to be leased, and that if Mr. Kuklenski is purchasing a portion of Tax Lot 181, the owner would have to come before the Commission to apply for a minor land partition. Commissioner Freeman then brought up the matter of fencing, since the rear portion of the tax lot abutts a residential area. Mr. Kuklenski advised that the property line on the front portion of the tax lot would be 230 feet from the residential area behind. However, Commissioner Freeman felt that since it is all one tax lot, fencing is necessary along the rear lot line. Mr. Kuklenski advised that if the fencing was a pre- requisite to being granted the conditional use permit, the fencing would be done. Commissioner Himmelman asked about the starting and completion dates for the development. Mr. Kuklenski advised that he wanted to start construction immediately. It was Chairman Frederick' s recommendation that it be stipulated that no vehicles over 30,000 lbs . gross weight be serviced on the premises . Fir. Kuklenski advised the Commissioners that his contractor was present ' to answer any questions that they have. Planning Commission Meeting February 2, 1982 Page Three Robert Sar-ra, 2839 Nansen Drive, Medford, came forward. Mr. Sarra felt that it would be better to fence the property right behind the 100 feet that would be utilized rather than at the extreme rear of the lot . He indicated that there would be adequate lighting of the property to discourage theft, trespassing, etc. He also indi- cated that there would be 26 to 28 feet of driveway access coming in off of Front Street. Chairman Frederick then asked if there were any opponents who wished to address the Planning Commission. There were no opponents present. Chairman Frederick closed the public hearing. Chief Penicook recommended that should this conditional use permit be granted, that it be granted with the stipulation that a minor land partition must be granted to the property owner on this tax lot. Commissioner Himmelman reviewed the purpose of the C-5 zone and felt that this proposed use was in conformance with same. She expressed ' her approval of this conditional use permit. Chairman Frederick addressed the findings of fact. With respect to Item A. , the proponent has agreed to fence the property as required, required parking is provided, there is an adequate loading area, landscaping is provided, and the use is compatible with other land uses in the area. With respect to Item B. , this site is located on the east side of South Front Street; and the highway is adequate to handle the kind of traffic this proposed use would generate. Also, the proponent has received State Highway Department approval . With respect to Item C. , there will be no adverse effect on abutting pro- perty or the permitted use thereof; there is adequate ingress, egress and internal circulation; the setbacks will meet the City code as will the height of the building; fences, landscaping and outdoor lighting will be as required; and there will be an elevated, lighted sign on the southwest corner of the front of the lot. Chairman Frederick recommended that when a motion is made to either approve or deny this application, that the motion should direct Staff to draft a resolution of approval or denial and draft the findings of fact used as a basis for that decision. A motion was made by Commissioner Christy to approve the conditional use permit for a muffler/radiator shop at 984 South Front Street, subject to the followine conditions: Planning Commission Meeting February 2, 1982 Page Four 1) That a minor land partition be obtained from the City, or the applicant shows evidence of a lease agreement with the owner of the property; 2) That a site plan review be approved by the Planning Commission; 3) That fencing along the back property line be completed prior to occupancy, and fencing along the other three sides be completed within one year; and 4) That the business be used for vehicles under 30,000 lbs . gross vehicle weight. Said motion also directed Staff to draft a resolution of approval and the findings of fact for this conditional use permit. A second to the motion was made by Commissioner Freeman. Roll call vote: Christy, yes; Ellard, yes; Freeman, yes; Himmelman, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. B. Site Plan Review, Muffler/Radiator Shop, 984 South Front Street, ' Zone: C-5, Comp. Plan: General Commercial, J. C. Map Page 37-2W-11C, Tax Lot 181, Greater Pacific Corporation, Applicant Chief Penicook reviewed the application, the pertinent information of the Site Plan review section, the legal advertisement which was published in the Medford Mail Tribune on January 29 and February 1, 1982, and the Staff Report. He advised that the construction details would be part of the building permit process. The color of the building was discussed to assure that it would be aesthetically pleasing, and also the fact that roof drainage would have to hookup to the storm drainage system. The applicant advised that they are willing to meet whatever Codes are necessary for the completion of this project. Chairman Frederick called a recess at 8:40 P.M. , so that the applicant would have an opportunity to look at the site plan as revised by Staff. Chairman Frederick called the meeting back to order at 9: 00 P .M. After reviewing the site plan, the applicants agreed to the changes recommended by Staff. Commissioner Himmelman made a motion to approve the Site Plan Review as revised by Staff, conditioned upon and subject to the Staff Report, with the exception that fencing is required on this property, as it does abutt a residential zone. A second to the motion was made by Commissioner Ellard. Roll call vote: Christy, yes; Ellard, yes; Freeman, yes ; Himmelman, yes ; Piland, yes . All of the Commissioners _ voted in favor of the motion, and the motion carried. Planning Commission Meeting February 2, 1982 Page Five C. Public Hearing - Minor Land Partition, 3473 and 3479 Chickory Lane, Zone: R-3, Comp. Plan: Medium Density, J. C. Map Page 37-2W-10, Tax Lots 4600, 4690, and 5000, Anna Bell Smith, Applicant Chairman Frederick opened the public hearing. Chairman Frederick read the description of the application by Anna Bell Smith for a minor land partition at 3473 and 3479 Chickory Lane, J . C. Map Page 37-2W-10, Tax Lots 4600, 4690 and 5000. Chief Penicook entered the following exhibits into the record: Exhibit 1 - the minor land partition application, Exhibit 2 - Section 16.44 from the Municipal Code setting forth definitions, procedures for approval and requirements when applying for a minor land partition, Exhibit 3 - plat map of existing lots, Exhibit 4 - plat map of proposed lots, Exhibit 5 - legal advertisement published in the Medford Mail Tribune on January 29 and February 1, 1982, Exhibit 6 - Staff Report . No conflicts of interest were declared. Chief Penicook advised that the proponent proposes to combine the three lots and redivide same into three 60 foot lots. The depth of each lot would be 118 feet. Staff recommends approval of this minor land partition subject to a registered surveyor 's certification that there is adequate front, rear and side yard footages for all lots, and verification of set backs . Chairman Frederick asked the proponents to address the Commissioners. Anna Bell Smith, 3485 Chickory Lane, came forward. She advised that she has already contacted a surveyor, but he wanted to know what was required by the Planning Commission. Once the requirements were known, he would come out and survey the property. Chairman Frederick addressed the recommendation that there be deeded to the City a 15 foot right of way to allow for future widening of Chickory Lane at the front of the property. Mrs. Smith agreed to this recommendation. Mrs. Smith advised that Tax Lot 4690 has no structures but yields a right of way to the rear, and that there is an existing dwelling on Tax Lot 4600. Commissioner Freeman felt that the motion should require Staff to see that the proper setbacks are met, that there is a minimum of 6,000 square feet per lot (7 ,000 square feet if there is a corner lot), and requiring tiia� Staff call or write to the surveyor and advise him of what is required. Planning Commission Meeting February 2, 1982 Page Six Chairman Frederick asked Mrs . Smith if she had any plans for improving Chickory Lane, such as adding storm drains or curbs and gutters. She advised that if the land is developed she would have the same taken care of. Chairman Frederick asked any opponents to come before the Planning Commission. There were no. opponents present. Chairman Frederick closed the public hearing. Mayor Jones suggested that the surveyor come in and work with the Planning Department on this matter. A motion was made by Commissioner Himmelman to approve the minor land partition at 3473 and 3479 Chickory Lane subject to a recorded survey in conjunction with Central Point City Staff for setbacks and subject to a minimum of 6,000 square feet for each newly parti- tioned lot, with 60 foot frontage for each and subject to the applicant deeding 15 feet of right of way to the City to allow for future widening of Chickory Lane. A second to the motion was made by Commissioner Piland . Roll call vote: Christy, yes; Ellard, yes; Freeman, yes; Himmelman, yes; Piland, yes; All of the Commissioners voted in favor of the motion, and the motion carried. MISCELLANEOUS Mayor Jones introduced Garth Ellard, the newest member of the Planning Commission and welcomed him to this position. Chairman Frederick and the Planning Commissioners expressed their sadness at Chief Penicook leaving the City and thanked him for his service to the Planning Commission. Commissioner Christy then brought up the matter of large trucks and trailers parking in front of Pappy's Pizza and addressed the problem this causes in the obstruction of traffic. Chief Penicook was requested to bring this matter to the Police Chief's attention. Chairman Frederick felt that the City should designate areas for these trucks and trailers to park so that this problem can be resolved. ADJOURNMENT Commissioner Christy made a motion to adjourn, and a second to the motion was made by Commissioner Himmelman. Roll call vote: Christy, yes; Ellard, yes; Freeman, yes; Himmelman, yes; Piland, yes. All of the Commissioners voted in favor of the motion to adjourn, and the motion carried . Chairman Frederick adjourned the meeting at 9: 55 P.M.