Loading...
HomeMy WebLinkAboutJuly 5, 1983 Planning Commission Meeting July 5, 1983 City Council Chambers 7:00 p.m. MEETING CALLED TO ORDER Chairman Frederick called the meeting to order at 7:07 p.m. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Ginger Bitterling, Virgil Elbert, Garth Ellard, Louise Novasad, and Charles Piland. Absent was Commissioner Jerry Mattey. Also present were City Councilmember Dewane Hood, City Administrator David Kucera, Fire Chief/Building Official Don Paul , Planning Secretary Maureen Tanhoff, and Planner Ron Hough of Rogue Valley Council of Governments . APPROVAL OF MINUTES Commissioner Bitterling made a motion to approve the minutes of the June 7, 1983 Planning Commission Meeting as typed. Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes ; Novasad, yes ; Piland, yes. All of the Commissioners voted in favor of the motion, and ' the motion carried. CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES No public appearances were .made at this Planning Commission Meeting. BUSINESS A. Public Meeting for the Planning Commission to consider the request for Minor Land Partition by George and Joanne Johns for land located at 5236 Dobrot Way, Central Point, Oregon further described as Jackson County Map Page 37 2W 34C, Tax Lot 3800. Don Paul read staff report dated July 1 , 1983, and presented the following exhibits : Exhibit A - Minor Land Partition application; Exhibit B - Notice of Public Meeting; Exhibit C - Preliminary Plat; Exhibit D - Legal description of Parcel #1 ; Exhibit E - Legal description of Parcel #2; and Exhibit F — Legal description of Parcel #3 . , Mr. George Johns came forward to address the Planning Commission. He explained that there are actually two tax lots included in his property with his home situated on Tax Lot 3900 and consisting of nearly two acres. Tax Lot 3800 consists of three acres and is presently bare land which is more than he and his wife can maintain anymore physically or financially due to the high tax Planning Commission Meeting July 5, 1983 City Council Chambers Page 2 rate on the property. Therefore, they are requesting to partition Tax Lot 3800 into three one-acre parcels . Most of the parcels on Dobrot Way are also one acre in size. The water and sewer connections have been available for some time as their land had to be crossed in order to furnish water and sewer to the Scenic Village subdivision. Commissioner Piland asked if some of the lots on Dobrot Way were smaller than one acre. Mr. Johns stated that some of the lots on the east side may be somewhat smaller. Commissioner Ellard asked about the land that is due north of Mr. Johns ' pro- perty parallel to the freeway. Mr. Johns stated that it was farm land belong- ing to Mr. Bohnert. Commissioner Ellard asked if ending the street will landlock any property. Don Paul stated that the area that would be affected lies outside the City limits and does not rely on Dobrot Way for access. Commissioner Bitterling asked Mr. Johns if he had experienced any flooding problems from Griffin Creek. Mr. Johns stated that his property is quite high in elevation so flooding has never been cause for worry. Don Paul pointed out on the map Mr. Johns ' property and indicated that it is approximately 25 feet above Griffin Creek. Commissioner Bitterling asked how long ago the sewer was put in. Mr. Johns said it was around 1974-75 when Scenic Village was built. Mr. Johns indicated that there would be no problem providing the 60-foot radius for the turnaround as required by Municipal Code Section 16.12.050. He also stated the required street improvements would improve his property also. Commissioner Ellard stated that perhaps another condition should be attached to provide a sewer hook-up for Parcel #3, which would have to be determined after a survey of the property. Don Paul stated that Public Works Superintendent Vern Capps had reported that the depth of the sewer fall at the end of Dobrot Way is approximately three feet, which could be borderline. Mr. Johns stated that Dobrot Way is a public road . Don Paul defined the difference between a culdesac and a turnaround according to Municipal Code at Commissioner Piland's request. Chairman Frederick asked if anyone would like to speak in opposition to the Johns ' request for Minor Land Partition. No one came forward. Commissioner Ellard made a motion to approve the request for Minor Land Parti- tion by George and Joanne Johns for property described as Jackson County Map Page 37 2W 34C, Tax Lot 3800, with the conditions as follows : 1 . The extended street be surfaced and maintained to match the existing street; Planning Commission Meeting July 5, 1983 City Council Chambers Page 3 2. The turnaround be a 60-foot radius as required by Municipal Code Section 16.12.050; 3. If the easterly sanitary sewer easement is used, the utiliza- tion of manholes is to conform to specifications of the City of Central Point standards ; and accept the findings of fact as presented by the applicant, and adopt Resolution No. 74, A Resolution of Recommendation of Approval of Minor Land Partition, to the City Council . Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes; Novasad, yes; Piland, yes . Allof the Commissioners voted in favor of the motion, and the motion carried. B. Preliminary Development Plan Review - The Village Planned Unit Development. Don Paul explained that Cornerstone Development Company has purchased The Village property located in the 900 block of Hopkins Road and will be making a presentation to the Planning Commission for a new Planned Unit Development. The Planning Commission and City Council had approved a P.U.D. for the pre- vious owners in 1980, at which time the project got to the point of installing streets and underground utilities . Staff has not had the opportunity to review the change between the-old P.U.D. and the P.U.D. that Cornerstone is proposing; however, indications are that it is basically an increase in density from the t previously approved 71 units to 76 units. Patrick O'Neal , President of Cornerstone Development Company, came forward to address the Planning Commission and presented the P.U.D. application fee of $350.00. He also presented a site plan for the P.U.D. and described on a map what the plan entails . He explained that escrow has not yet closed on their purchase of The Village and time is of the essence as they would like to have models for the development completed by October 15, 1983. Mr. O'Neal stated that there had been a tentative plan to increase the number of units to 96, but they ultimately decided that 76 would be more attractive from an overall cost standpoint to their company and to the City of Central Point. The plan has already received approval for electrical conduits , T.V. cable, water, and sewer. He stated that the increase in units would be accom- plished by adding an additional dwelling unit to five different buildings. There would be no changes in streets , sewer, water, or storm drains . The plan still contains numerous recreational facilities which will be improved upon over the old plan. Three floor plans will be modified and the size of the units will range from 996 to 1 ,459 square feet. They are adding a loft and higher beamed ceilings to one model . Mr. O 'Neal outlined his letter to Don Paul dated July 1 , 1983 addressing the City's concerns in this matter. He stated that if two parking spaces were required per unit, the entire project would have to be redesigned. Each unit ' will have a covered garage. Don Paul asked Mr. O'Neal how they plan to address the common open space, and how the maintenance of the storm drains will be provided for. Also, what type Planning Commission Fleeting July 5, 1983 City Council Chambers Page 4 of homeowners association do they intend to form? Mr. O'Neal stated that once they receive the necessary approvals through their budget process, they will proceed with these matters . They will provide a total overlay for the City. Commissioner Ellard stated that the storm drainage in that area has been a problem and asked Mr. O 'Neal if any further investigations have been made regarding that. Mr. O'Neal stated that there had been some work done across the street which has helped the situation. The adjoining property to the west still needs work. Mr. O'Neal stated that a pathway would be available for additional fire access by pulling out the metal tabs . The grass area would be set aside for additional access at the back of the park area. Mr. Paul stated that the access for fire equipment would have to be constructed with a hard surface for all weather emergency access and must be 12 feet wide to be acceptable to the Fire and Police Departments . Mr. O'Neal indicated that they would be providing a great deal of recreational facilities and they are requesting a waiver from Sections 16.20.III through 16.20.050 concerning park land dedication fees . Mr. O'Neal outlined their intended time schedule. They hope to have four models , an office, landscaping, and the first parking lot completed by October 15, 1983. Bad weather is coming and they would like their buyers to be able to close escrow by the end of the year. Don Paul asked Mr. O'Neal what type of arrangements will be made for the main- tenance of the recreational facilities . . Usually a homeowners association is set up for this . Mr. . Paul informed Mr. O 'Neal that the City will need assurance that the recreational facilities will be maintained. These items should be addressed in the C, C and Rs for the final approval of the P.U.D. Mr. Kucera stated that the general concept should be explained in the Preliminary Develop- ment Plan. Mr. Paul stated that this is an outline development plan being des- cribed tonight because staff has not received sufficient information on the changes from the original P.U.D. Mr. O'Neal stated that they intend to use the plans from the original P.U.D . with modifications . He stated that they cannot complete the project within their desired time frame if they have to start all over with the plans . Mr. Kucera explained that City Ordinance states that an application is void after one year and a new application is required. At this point, time-wise, as long as everything satisfies the P.U.D. ordinance, the process can be moved along. The plans will still need to be reviewed at staff level for recommendation to the Planning Commission. Mr. O'Neal asked if the approval given to the street and underground improve- ments on the original plan was now considered void. Mr. Paul informed the Planning Commission that the City had recently had the water and sewer tested and it has satisfied Public Works Superintendent Vern Capps . Planning Commission Meeting July 5, 1983 City Council Chambers Page 5 Mr. Kucera stated that the process would take the same amount of time in any case as there is no provision in the ordinance to allow for modification of a P.U.D. To increase the density, as long as the developers are basing the request on the substance of what was previously approved, there is not that much to discuss. Mr. Kucera explained that when the first Final Development Plan was being processed, the City allowed construction to begin at the same time. That Final Development Plan is now unlocatable and it is staff's opinion that the economy probably prevented it from being completed. The ordinance requires renewal of an application after one year regardless of what has happened. Don Paul pointed out that there is no record of any exten- sions being requested. Mr. O'Neal asked what the City's time frame is to accomplish the requirements of the ordinance to approve the P.U.D. Don Paul explained that the next Plan- ning Commission meeting will be August 2, 1983 to consider the Preliminary Development Plan and make recommendation to the City Council for their meeting on August 18, 1983. If Council approves the Preliminary Development Plan, then the Planning Commission. will . review the Final' Development Plan on September 6, 1983. Upon Planning Commission approval that date, it would take staff less than a week for plan review and the issuance of building permits. ' Mr. O 'Neal asked if any part of the time frame outlined by Mr. Paul could be waived to expedite approval . Mr. Kucera explained that the problem Mr. O 'Neal is facing at this meeting is that he is asking the Planning Commission, who is unfamiliar with the project, to make a decision without the old plans avail- able to them tonight. Staff was expecting the developers to provide a set of plans prior to the meeting. Mr. Kucera asked Mr. O'Neal how long it would take ahem to provide the information necessary for the Planning Commission to make a decision. The Planning Commission could meet on July 19, 1983, but staff needs time before the meeting to review the plans. Mr. O 'Neal indicated to Mr. Paul that he had understood that the City already had the plans he brought with him tonight as they are the original plans of the first P.U.D. Mr. Paul stated that the City does have the plans, but they need revised plans according to the modifications the developers are proposing, such as how the expansions relate to any parking areas, etc. The general consensus of the Planning Commission was to meet on July 19, 1983 to discuss this matter as there just isn 't enough data provided tonight. Mr. O'Neal asked the Planning Commission to give him an idea of what they think about increasing the number of units to 76 so. that if they are opposed, his company will not be going to a lot of expense for nothing. Chairman Frederick stated that he did not have any problems with their plans. The rest of the Commissioners concurred. Commissioner Ellard reiterated that staff would need sufficient time to review the plans to see how the ordinances are affected and if some exceptions are necessary. Planning Commission Meeting July 5, 1983 City Council Chambers Page 6 Commissioner Bitterling asked if there would be flooding problems. Mr. Paul stated that he certainly hoped not because the Kingsland Manor developers were to alleviate some of the water problem potential as required as a condition of the approval of their development. Mr. O 'Neal stated that in order to meet their deadline of October 15, 1983 for completion of the project, construction must begin by August 1 , 1983. Mr . Paul stated that it was possible that final approval may be obtained by the Council at their meeting July 21 , 1983, provided staff receives the appropriate information by Monday, July 11 , 1983 . Mr. Kucera explained that although the plans are basically the same as the original plans, the increase in the number of units can affect the parking. Also, nothing can be found that addresses park fees or the common area being dedicated to the public or the homeowners association. The original project was shut down prior to resolving these issues . A final document was never submitted by the previous developers . Mr. O'Neal asked Mr. Paul to what detail does he need the overlay concerning the the modifications . Mr. Paul stated that every item in the P.U.D. ordinance must be addressed including the common open space. Mr. O'Neal asked Mr. Paul if he had any problems with the parking. Mr . Paul stated that at this point, it looks satisfactory, but he still needs to see definite plans . Mr. Kucera asked Mr. Paul if the P.U.D. ordinance allows for a variance on parking. Mr. Paul stated he would have to research this and provide an answer at a later time. Discussion was concluded with Mr. O 'Neal advised to supply all the necessary information to staff by July 11 , 1983 to give sufficient time for staff to pre- pare for the special meeting called for July 19, 1983. MISCELLANEOUS There were no miscellaneous matters brought before the Planning Commission at this meeting. ADJOURNMENT Commissioner Piland made a motion to adjourn the meeting . Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes; Novasad, yes; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried . Chairman Frederick adjourned the meeting at 8:25 p.m.