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HomeMy WebLinkAboutJune 7, 1983 Planning Commission Meeting June 1, 1983 City Council Chambers 7:00 p.m. MEETING CALLED TO ORDER Chairman Frederick called the meeting to order at 7:06 p.m. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Ginger Bitterling, Virgil Elbert, Garth Ellard, and Jerry Mattey. Absent were Commissioners Charles Piland, who was working, and Louise Novasad. Also present were City Councilmember Donna Higginbotham, Citizens Advisory Committee Chairperson Grace Russell , City Administrator David Kucera, Fire Chief/Building Official Don Paul , and Planning Commission Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Ellard made a motion to approve the minutes of the May 17, 1983 Planning Commission Meeting as typed. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes; Mattey, yes . All of the Commissioners voted in favor of the motion, and the motion carried . CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES No public appearances were made at this Planning Commission Meeting. BUSINESS A. 1068 Review - Dr. Alan Bates ' Medical Building, South Second Street, 37 2W 11BC, Tax Lot 5301 . Don Paul summarized his staff report dated June 3, 1983, and read for the record items 1 through 10, which are required as a condition of conformance with the Uniform Building Code, and items 11 through 16, recommendations by staff to be conditions of approval by the Planning Commission. Also included with the staff report was letter dated May 19, 1983 from the Southern Oregon Citizens for Independent Living stating their opinion in regard to the restroom facilities for the handicapped. Mr. Paul explained that under the authority of O.R.S. 456.755, the Planning Commission may act as the appeals board to waive separate handicap restroom facilities for men and women as required by State Code. O.R.S. 447.250 explains the procedure that would be used to evaluate the appeal and provide the waiver. Planning Commission Meeting June 7, 1983 City Council Chambers Page 2 Mr. Paul summarized a memorandum from Ron Hough, Senior Planner with Rogue Valley Council of Governments , dated June 3, 1983 ,,;wh.ich describes possible alternatives to extend Hopkins Road west to connect with Highway 99 at some time in the future that would accommodate the City , Dr. Bates ' medical facility, Cascade Hospital , a medical facility at 525 South Second Street, and Barry Enoch who owns a historical residence on the corner of Fourth Street and Hopkins Road. The present right-of-way width of Hopkins Road is 60 feet, but the roadway itself is actually only 28 feet wide (paved portion) . The decision must be made as to how much right-of-way is needed for the extended portion of Hopkins Road based upon the City's needs in providing a public thoroughfare, and based upon the effect it will have on the proper- ties of the parties listed above. Dr. Bates came forward and. stated he felt the property should be accurately surveyed to determine exact property lines in order to arrive at a solution that will satisfy all concerned. He stated that he planned on having to dedicate some of his property for right-of-way at some point in the future. He indicated to Mr. Paul previously that he would like the Planning Commis- sion to give him some type of assurance that his building would not someday ' be on the curb should they approve his project. Mr. Enoch came forward . He stated he wished to cooperate with Dr. Bates and the City, but does not look forward to losing 3/4 of his side yard and having his house on the curb. He stated that making the Hopkins Road extension a 30-foot right-of-way would cause him to lose several trees and a great deal of his side yard. The Planning Commission, Dr. Bates and Mr. Enoch all agreed that once the Planning Commission decides what size right-of-way would be appropriate, the extension of Hopkins Road would be designed to the satisfaction of all parties based on an accurate survey of the property lines to be obtained. The Commission discussed what size right-of-way for the extension of Hopkins Road would be appropriate and agreed that a 30-foot right-of-way would be ade- quate. Commissioner Ellard suggested that Dr. Flowers of the medical facility at 525 South Second Street and the appropriate people at Cascade Hospital also be consulted in this matter. Don Paul reminded the Commission that they do not have to decide that the extension of Hopkins Road will be created now, but only to reserve the right for the road there and what size right-of-way it will be so that the developers of Dr. Bates ' medical facility can proceed accordingly. Commissioner Ellard made a motion to recommend to staff that they pursue the ' option of acquiring a 30-foot right-of-way in the vicinity of South Fourth Street and Hopkins Road between Dr. Bates ' and Mr. Enoch's properties based on the landowners ' reaction to a survey of the area. Commissioner Elbert seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, Planning Commission Meeting June 7, 1983 City Council Chambers Page 3 yes; Mattey, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Don Paul presented the plans for Dr. Bates ' medical facility to the Commission for the 1068 review. He explained the plans and pointed out the specific areas where staff's recommendations would apply. Dr. Bates stated in regard to the handicap restroom facility, that in develop- ing plans handicapped patients were consulted as to their preference for the location of the handicap restroom. He explained that they asked that it be placed so that they would not have to enter from the waiting area for privacy reasons , but that he would comply with whatever the Commission required. Don Paul stated that he had spoke with the designer of the building, Richard Stein, about the possibility of adding another door to the restroom that would open into the waiting area. The Planning Commission and staff discussed the storm drain pipe as to whether it would be adequate to handle Dr. Bates ' facility at its current size of 12 inches, and possible solutions should it be determined inadequate. Don Paul stated that Cascade Hospital has been asked to provide an engineer's report as to the pipe's adequacy with the addition being constructed to the hospital . Commissioner Ellard asked if the parking area would be developed simultaneously with that of the Cascade Hospital addition. Dr. Bates stated that the con- struction at the hospital would be starting after his so his building may be finished before the paving of the parking is done; however, the original plan to pave both parking areas has not changed. Commissioner Elbert made a motion to accept the plans as presented by Dr. Bates for the medical building with the following items required as conditions: 1 . Building permit issuance subject to receipt of State Fire Marshal 's Fire and Life Safety Review; 2. U.B.C. Chapter 33 requires that a second exit to the rear of the building shall be unobstructed passage. The door shall swing in the direction of egress. Emergency exits shall be so designated; 3. Provide underfloor access of 18" x 24" to make all plumbing within 25' of access openings . U.B.C. 2517, C, (2) ; 4. Roofing shake shingles shall be #1 cedar. U .B.C. 705. 5. Provide ventilation to outside for all three toilet room facilities. U.B.C. 705; 6. Provide crawl space drainage. U.B.C. 2517; 7. Handicap walk and ramp to be a minimum 48" . U.B.C. 3106 (c); 8. Provide impact glazing to windows adjacent to doors . U.B.C. Chapter 54; 9. Provide rigid baffles at eave vents to prevent blocking by insulation; 10. Provide the designated handicap parking space with a minimum 12' clear width . U .B.C. 3106 (b) ; and also with the following items recommended by staff as conditions of approval so attached excluding item 14 and adding item 17: Planning Commission Meeting June 7, 1983 City Council Chambers Page 4 11 . Developer to submit a copy of an easement agreement for the west side parking access ; 12. Provide west parking lot drainage to collect in catch basin at the north- west corner of the development; 13. The easterly fence is to be on the property line to eliminate a main- tenance problem for the existing drainage swale; 14. (Deleted) 15. Provide a water pressure regulator to the water service pipe as required by Municipal Code 15.12.260; 16. The Fire Chief recommends a fire hydrant meeting City standards be in- stalled in the parking planter area adjacent to the southwest corner of the building. The exact location to be an on-site determination by the Fire Chief and the developer; 17. An additional door to the handicap restroom to be installed that will open into the waiting area . Commissioner Ellard seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes; Mattey, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick called a recess at 8:06 p .m. The meeting was called back to order at 8:23 a .m. B. Request by First Baptist Church to install a Stair-Glide chair lift at 100 Oak Street, 37 2W IOAA, Tax Lot 3500. Don Paul read staff report dated June 3, 1983, and outlined the following exhi- bits : Exhibit A - Picture and description of the outdoor Stair-Glide chair lift; Exhibit B - Applicant 's letter to the Planning Commission; Exhibit C - Instal- ler's bid letter to applicant. Chairman Frederick pointed out that the church is currently classified .as a Class A Nonconforming Use in a C-2 zone. Marian Wendell , Secretary of the Trustee Board of the Church, came forward. She explained that the chair lift will be installed as close to the west side of the stairway as possible. She stated that the owner of the company they are considering purchasing the chair lift from is handicapped himself and highly recommends the type of chair lift the church is requesting approval for. The chair lift will leave ample space on the stairway for access and will comply with all State requirements . Chairman Frederick stated that the installation of a ramp instead of the lift would not be feasible as it would detract from the aesthetic value of the church's appearance and would be unsafe. He asked Mrs . Wendell if they had considered the possibility of vandalism. Mrs . Wendell explained that the lift would be locked in place and covered when not in use . Also, a key is required to activate the chair lift on the inside of the building. Planning Commission Meeting June 1, 1983 City Council Chambers Page 5 Commissioner Mattey inquired as to the width of the chair lift. Don Paul stated that they are usually 15" to 18" in total width. Commissioner Bitterling asked if there -was no way of getting the elderly or handicapped people up the stairs now. Mrs . Wendell stated that it has been a real problem, and that they originally considered installing a ramp but it was not feasible because in order to comply with all regulations, it would have to be too long and would block the basement windows where classes are held. It was also decided that a ramp would definitely be a very unsafe enticement to neighborhood children. Mrs . Wendell stated other churches with similar chair lifts would be visited before the installation of theirs. Commissioner Ellard made a motion to approve the Stair-Glide chair lift for the First Baptist Church at 100 Oak Street. Commissioner Elbert seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes ; Mattey, yes . All of the Commissioners voted in favor of the motion, and the motion carried. MISCELLANEOUS There were no miscellaneous matters brought before the Planning Commission at this meeting. ADJOURNMENT Commissioner Mattey made a motion to adjourn the meeting. Commissioner Bit- terling seconded the motion. Roll call vote: Bitterling, yes ; Elbert, yes ; Ellard, yes; Mattey, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick adjourned the meeting at 8:35 p.m.