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HomeMy WebLinkAboutMay 3, 1983 Planning Commission Meeting May 3, 1983 City Council Chambers 7:00 p.m. MEETING CALLED TO ORDER Acting Chairman Ellard called the meeting to order at 7:10 p.m. ROLL CALL Present were Commissioners Ginger Bitterling, Garth Ellard, Jerry Mattey, Louise Novasad, and Charles Piland. Absent were Chairman Orrin Frederick who is attending school out of town, and Commissioner Virgil Elbert who had a business commitment. Also Present were City Administrator David Kucera, Fire Chief/Building Offi- cial Don Paul , Citizens Advisory Committee Chairman Grace Russell , and Plan- ning Secretary Maureen Tanhoff. APPROVAL OF MINUTES Commissioner Piland made a motion to approve the minutes of the April 5, 1983 Planning Commission Meeting as typed. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes ; Novasad, yes; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES No public appearances were made at this Planning Commission Meeting. BUSINESS Don Paul stated that an additional item would be discussed at tonight 's meet- ing that does not appear on the agenda. The Senior Citizens Center has requested an amendment to their Conditional Use Permit which was granted at a previous meeting. This will be Item D. A. Public Meeting for the Planning Commission to consider the request for Minor Land Partition by James A. Cochran for land located on the west side of Snowy Butte Lane further described as Jackson County Map, Page 37 2W 10, Tax Lot 3903. Don Paul stated that this matter had been tabled from an earlier Planning Com- mission Meeting so that there could be a meeting of the owners of the adjoining properties to discuss the effect the Minor Land Partition might have on their properties . Mr. Paul presented for the record Exhibit A - Application for v Planning Commission Meeting May 3, 1983 City Council Chambers Page 2 Minor Land Partition; Exhibit B - Notice of Public Meeting which was published in the Medford Mail Tribune on April 22 and 29, 1983, and posted at City Hall , City Fire Station, City Library, and City Post Office; and Exhibit C - Scale Drawing of Lot Design. Mr. Paul stated that there had been a meeting of the adjoining property owners , Gary Whittle, James Scott, Ron Fuentes, with Mr. Cochran and himself. They discussed future development of the area and how it would effect their proper- ties if each development was looked at on an individual basis. Mr. Scott could give no time frame for the development of his property. Mr. Fuentes has no intention of developing hisproperty at the present time. Mr. Scott realizes that if Mr. Cochran's Minor Land Partition request is granted and his property developed as proposed, he (Mr. Scott) may have to develop an extension of Joseph Street on his property so that it connects with Snowy Butte Lane at some future time. All the property owners agreed that Mr. Cochran 's development plans would not have an adverse effect on the future development of their properties. There- fore, the Planning Commission is asked again to consider the same Minor Land Partition proposal as presented at the last Planning Commission Meeting. Mr. Cochran was present and available for questions . Commissioner Bitterling asked Mr. Cochran who owns the property across Griffin Creek from his property, and he didn 't know. Acting Chairman Ellard asked if there was anyone present who would like to speak in opposition to the Minor Land Partition request. No one came forward. The Planning Commission discussed the practicality of requiring street provi- sions when the properties in the area are developed. Acting Chairman Ellard stated that City sewer and water has already been installed in the area. Commissioner Piland made a motion to approve Resolution No. 71 recommending approval of the request for Minor Land Partition by James Cochran to the City Council for land located on the west side of Snowy Butte Lane, further des- cribed as Jackson County Map Page 37 2W 10, Tax Lot 3903. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes; Novasad, yes ; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. B. Site Plan Review for Cascade Community Hospital 600 South Second Street Central Point, 37 2W 11BC, Tax Lot 5200. Don Paul read Staff Report dated April 29, 1983, which outlines comments by the Planning Staff on the plans after their review. The addition will consist of 4,800 square feet. Mr. Paul distributed copies of the plans and indicated for ' the Planning Commission the existing hospital building and the proposed addition. The contractor, Mr. Batzer, was in the audience and available for questions . Planning Commission Meeting May 3, 1983 City Council Chambers Page 3 Commissioner Bitterling asked how much more parking would be available. Mr. Batzer stated that he didn't know exactly, there is quite a bit already. Mr. Paul stated that they have indicated an additional 37 spaces . The parking area work is intended to be coordinated with that of the construction of Dr. Bates office building on the adjoining property. Acting Chairman Ellard asked if there would be lighting in the parking area . Mr. Batzer stated there would and pointed out the poles on page E-1 of the plans. The Planning Commission discussed the advisability of placing a stipulation and/or time limit on their approval to insure that the parking spaces will be marked at the time of paving . It was agreed that this would not be necessary as the Planning Commission has the right reevaluate the plans before a Certi- ficate of Occupancy is issued. Acting Chairman Ellard asked Mr. Paul if the gravel parking surface would be adequate for firefighting apparatus . Mr. Paul Stated the Fire Department reserves the right to inspect it, but that it is not covered under the Fire and Life Safety Review. Commissioner Novasad asked if the landscaping will remain as is and Mr. Batzer said yes . Mr. Paul stated that the City reserves the right to have a street go through both properties , but does not know when. There will be an approach for park- ing, but it will not be a primary street. Commissioner Novasad asked if the building exterior will be the same as the existing building's . Mr. Paul stated that a decorative parapet is proposed for the new roof on page 2 of the plans , which is not the same as what is on the existing building. Mr. Batzer stated that if money permits , they would like to go all the way around with the decorative parapet. Commissioner Novasad made a motion to approve the plans for Cascade Community Hospital , 600 South Second Street, Central Point, 37 2W 11BC, Tax Lot 5200, as long as they meet the six requirements on Staff Report dated April 29, 1983, with a seventh requirement that the parking area paving be developed at the same time as Dr. Bates ' develops his parking area. Commissioner Mattey seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. C. 1068 Review - Remodel Far West Federal Bank, 62 North Third Street, Central Point. Don Paul reviewed Staff Report dated April 28, 1983, outlining the seven stan- dards for the Planning Commission to base their decision on. He read the five recommendations set forth by the Planning Staff upon their review of the plans . Planning Commission Meeting May 3, 1983 City Council Chambers Page 4 Mr. Paul stated that basically what the bank would like to do is move the teller line area back enlarging the entry area . The overall design of the building will not be changed and there will be no change in the landscaping or parking area . Mr. Paul distributed plans for the Commissioners to look over. Commissioner Piland made a motion to approve the 1068 Review to remodel Far West Federal Bank, 62 North Third Street, Central Point, with the recommenda- tion that handicap parking space be provided and designated. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes; Novasad, yes ; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. D. Amendment to Conditional Use Permit for Senior Citizens Center, 123 North Second Street, Central Point, 37 2W 3DD, Tax Lot 7200. Don Paul distributed plans for the remodeling of the structure that is to be the new Senior Citizens Center at 123 North Second Street indicating that the addition will be 30' x 30' instead of 23' x 30' as originally proposed and _ approved by the Planning Commission. The reason the extra space is needed is ' to provide larger restrooms in order to accommodate wheel chairs . The Planning Commission is asked to consider amending Resolution No. 67 to allow this larger room addition. Commissioner Novasad asked if this would lessen the amount of space for park- ing. Acting Chairman Ellard stated that there will be nine spaces available and access will be adequate. Mr. Paul stated that they preferred to extend the parking parallel to the alley. Commissioner Piland pointed out that the plans do not correctly reflect the request for additional space in that the restroom area will be in addition to the 30' x 30' room addition. Mr. Paul stated that he would indicate this to the individual who drew up the plans and have it corrected. Commissioner Novasad made a motion to amend Resolution No. 67 to extend the Conditional Use Permit so that the size of the addition to the Senior Citizens Center at 123 North Second Street as described at the previous meeting, should be 30' x 30' with an additional 6' x 19' space provided for the restrooms. Commissioner Mattey seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes; Novasad, yes; Piland, yes . All of the Commissioners voted in favor of the motion, and the motion carried. MISCELLANEOUS Acting Chairman Ellard introduced Mike Waters in the audience who is a Boy Scout observing the meeting as he is working towards his Communications Merit Badge. Planning Commission Meeting May 3, 1983 City Council Chambers Page 5 Don Paul advised the Planning Commission that an additional Planning Commis- sion meeting has been tentatively scheduled for May 17, 1983 to consider a request for a Minor Land Partition. ADJOURNMENT Commissioner Piland made a motion to adjourn the meeting. Commissioner Bitterling seconded the motion. Roll call vote: Bitterling, yes; Mattey, yes ; Novasad, yes ; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. Acting Chairman Ellard adjourned the meeting at 8:21 p.m.