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HomeMy WebLinkAboutJanuary 18, 1983 Planning Commission Meeting January 18, 1983 City Council Chambers MEETING CALLED TO ORDER Chairman Frederick called the meeting to order at 7:05 p.m. Chairman Frederick announced that he had received Commissioner Owen Christy's Code Book, and that he felt they could consider him officially resigned from the Commission. He also stated that Mr. Christy intended to send a formal letter to the Planning Commission regarding his resignation. ROLL CALL Present were Chairman Orrin Frederick and Commissioners Ginger Bitterling, Virgil Elbert, Garth Ellard, Louise Novasad , and Charles Piland. Also present were Mayor Don Jones, City Administrator David Kucera, Fire Chief/ Building Official Don Paul , Councilmembers Paul Golding, Dick Halley, Donna Higginbotham, Dewane Hood, and Planning Secretary Maureen Tanhoff. APPROVAL OF MINUTES Motion was made by Commissioner Ellard to approve the minutes of the January 4, 1983 meeting as typed. Commissioner Elbert seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard , yes; Novasad, yes ; Piland, . yes. All the Commissioners voted in favor of the motion, and the motion carried. CORRESPONDENCE No correspondence was brought before the Planning Commission at this meeting. PUBLIC APPEARANCES No public appearances were made at this Planning Commission Meeting. BUSINESS A. Public Hearing for the Planning Commission to decide on a Conditional Use Permit to allow an organizational meeting facility in a C-2 zone at 123 North Second Street further described as 37-2W-3DD Tax Lot 7200. Don Paul read staff report dated -January 12, 1983 outlining the request. He also read the Notice of Public Hearing that was published in the Medford Mail Tribune on January 11 and January 16, 1983. After ascertaining that there were no conflicts of interest among the Planning Commissioners , Chairman Frederick declared the Public Hearing open. Candy Rayburn, member of the Board of Directors of the Central Point Senior Citizens Center, came forward to address the Commission. Also in the Planning Commission Meeting January 18, 1983 Page 2 audience was Thelma Shears , Site Director for the Central Point Senior Citi- zens Center. Mrs. Rayburn described the Central Point Senior Citizens Center and its purpose. She also summarized the alteration they intend to make to the building and the expansion they have planned. The construction of the expansion in the form of a 30' x 23' room addition would begin immediately upon approval of the Conditional Use application. In response to questions regarding adequate parking and the surrounding neighborhood, Mrs. Rayburn stated she had not observed any substantial amount of parking on the streets there presently, so they would have that available in addition to the parking area in the rear. . She also stated that the site is surrounded mainly by residential properties. Chairman Frederick asked if there was anyone present who would like to speak in opposition to the proposed use. No one came forward and Chairman Frederick declared the Public Hearing closed. The Commission discussed the request as it applies to Municipal Code Section 17.76.040, A. , B. , C. , and D. - Items 1 . through 13. as follows: A. The Commission agreed that all the requirements had been addressed as to the site's size and shape. There was considerable discus- sion regarding ingress and igress , and the size and accessibility of the parking area. It was agreed that adequate parking would be provided, the planning of which to be approved by staff. B. It was agreed that the site relates to streets and highways ade- quate in width and pavement type to carry the quantity and kind of traffic generated by the proposed use. Mrs. Rayburn stated that they planned to cover the parking area with oiled rock. It was also agreed that there would be no pedestrian access allowed from the building to the alley. C. The Commission concurred that there would be no adverse effects of the proposed use on abutting property. Ingress and egress would be established according to staff's approval . All setbacks would be maintained, there will be no outdoor signs or lights, the height of the building and its expansion will remain single story, and only a portion of the fence will be removed to improve vehicular access to the parking area. D. Conditions regarding the protection of the public health, safety and general welfare were addressed as follows: 1 . The proposed use would provide a buffer between the commer- cial and residential areas. 2. The fence situation was covered in D. , above. 3. This condition was not discussed as it was agreed by the Commission that it did not apply to the proposed use. Planning Commission Meeting January 18, 1983 Page 3 4. The parking area is to be surfaced with oiled rock. 5. Vehicular ingress and egress would be established to conform to Municipal Code and subject to staff's approval . 6. The only sign would be one placed in a window. 7 . The present landscaping would be maintained as it is now. 8. The City would require that the grounds be maintained properly. 9. The only noise created would be that of vehicles. There would be no problems created with odors or vibrations. 10. The hours of the Center would be from 10:00 a.m. to 4:00 p.m. with Loaves and Fishes lunches served between 11 :00 a.m. and 1 :00 p.m. The Center would occassionally be rented out in the evenings, but they would be very care- ful as to who and for what. Also, Bingo is held two evenings of each month. 11 . The proposed use would be initiated immediately upon the Commission's approval of the Conditional Use application. 12. The Commission agreed that this condition does not apply to the proposed use. 13. It was agreed that the proposed use was in compliance with the purpose of the C-2 district which is stated in Section 17.36.010 of the Municipal Code. It was agreed that the Senior Citizens Center is definitely an asset to the City of Central Point and its surrounding urban areas . Mrs . Rayburn added that the facility would provide easy access for ambula- tory as well as non-ambulatory persons. She also stated that the facility would be occupied at its capacity at the beginning upon completion of the planned alterations to the structure. The Commission discussed the possi- bility of the Center outgrowing the facility based on their growth since inception in 1975, and it was agreed that the site would excellently meet their needs now and in the foreseeable future. There was considerable discussion as to whether future expansion should require plan review by the Planning Commission. As a result of the discus- - sion, the Commission agreed that if the expansion was limited to the site plan shown on Exhibit C with the dimensions presented of 30' x 23' , plan review could be handled at .staff level . Commissioner Piland made a motion to authorize a Resolution for the Chairman's signature which adopts the findings of fact as presented by the applicant, and approve the proposed Conditional Use Permit with the following conditions: 1 . That no pedestrian access be allowed from the building to the alley; Planning Commission Meeting January 18, 1983 Page 4 2. That vehicle parking and traffic ingress and egress be esta- blished which conforms to Municipal. Code and be approved by staff; 3. That the expansion may be allowed in the future as shown on Exhibit C to be a maximum of 30 feet in length parallel to the alley by 23 feet .wide, single story in height. Commission Elbert seconded the motion. Roll call vote: Bitterling, yes; Elbert, yes; Ellard, yes; Novasad, yes ; Piland, yes . All of the Commis- sioners voted in favor of the motion, and the motion carried. A recess was called at 9:00 p.m. Chairman Frederick called the meeting back to order at 9:14 p.m. Chairman Frederick announced that Commissioner Elbert had been excused to go to work. B. Determination of a Non-Conforming Use Continuation (Louisiana-Pacific Stud Mill , zoned M-1 ) . Don Paul read staff report dated January 12, 1983 and summarized the following: ' letter dated January 14, 1983 from Daniel Thorndike, attorney with Bl.ackhurst, Hornecker, Hassen,. & Brian, representing prospective purchaser of the former Cheney Forest Products sawmill from Louisiana-Pacific Corp. ; letter dated January 14, 1983 from Frank Losekoot, Forester of Louisiana-Pacific Corp., indicating that operations at the mill have not ceased; map showing property size and location; and clipping of article published in the Medford Mail Tri- bune on January 12, 1983 announcing that Louisiana-Pacific Corp. has been talking to a prospective buyer for the stud mill . Mr. Thorndike and Mr. Losekoot came forward to address the Commission. Mr. Thorndike reiterated the contents of his letter dated January 14, 1983, stating that the use of the property by Louisiana-Pacific has not ceased for a period of six months or more and that the Non-Conforming Use Permit should continue. Mr. Losekoot stated that the majority of the equipment and machinery is still at the site, and presented a letter dated January 18, 1983 from Louisiana- Pacific Corp. to the Planning Commission substantiating their contention that operation as a mill has continued at the site. After considerable discussion, the Mayor pointed out the definition of the term "Use" as stated in Municipal Code Section 17.08.385 as follows: "Use" means the purpose for which land or a structure is designed, arranged, or intended, or for which it is occupied or maintained. The Commission agreed that the site had been maintained as a mill operation. Commissioner Piland made a motion that the Planning Commission has found that Louisiana-Pacific Corp. has maintained stud mill operations at the site which have not ceased, and the Non-Conforming Use is still in effect. . A second to the motion was made by Commissioner Ellard. Roll call vote: Bitterling, yes; Planning Commission Meeting January 18, 1983 Page 5 Ellard, yes; Novasad, yes; Piland, yes. All of the Commissioners voted in favor of the motion, and the motion carried. MISCELLANEOUS Chairman Frederick announced that the next Planning Commission Meeting to be held February 1 , 1983 would include the City Council to discuss the City' s Comprehensive Plan and Zoning Map. Commissioner Piland asked about the outcome of the request to put an auto parts retail store at 841 Pine Street, which is in a C-4 zone. Chairman Frederick announced that the applicants had retracted their application. ADJOURNMENT Commissioner Ellard made a motion to adjourn the meeting. Commissioner Piland seconded the motion. Roll call vote: Bitterling, yes ; Ellard, yes; Novasad, ,yes; Piland, yes. All of the. Commissioners voted in favor of the motion, and the motion carried. Chairman Frederick adjourned the meeting at 10:05 p.m.