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HomeMy WebLinkAboutPlanning Commission Minutes - May 2, 1989 City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 1 MEETING CALLED TO ORDER Chairman Ellard called the meeting to order at 7:06 p.m. ROLL CALL Present were Chairman Garth Ellard and Planning Commissioners David Gilmour, Dick Halley, Karolyne Hugo, and Chuck Piland. Absent were Commissioners Jerry Mattey and Bob Matthews. Also present were Planning Director Randy Kugler, Fire Chief/ Building Official Mark Servatius, Public Works Director Larry Blanchard, and Secretary Maureen Hansen. APPROVAL OF MINUTES Commissioner Piland made a motion to approve the minutes of the April 4, 1989 Planning Commission meeting as presented. Commissioner Hugo seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. CORRESPONDENCE AND PUBLIC APPEARANCES There were none at this meeting. BUSINESS Public Meeting -.Review and make recommendation to the City Council regarding the Preliminary subdivision plat submitted hy Donald Stuckey for Cambridge Court Subdivision. Said Property is described as Jackson County Assessor's map page 37 2W 1 tax lots 800 802,_ 86, and 805. Mr. Kugler summarized his staff report dated April 28, 1989 and listed the following exhibits for the record: Exhibit A - Certificate of Posting of Planning Commission meeting agenda for May 2, 1989; Exhibit B - Preliminary plat (separate document) ; and Exhibit C - Resolution No. 166 recommending approval of the preliminary plat. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. No one came forward to speak in favor of or in opposition to the matter. Chairman Ellard closed the public meeting. Commissioner Halley asked if the culdesac would be large enouth for fire apparatus to turn around in. Fire Chief Servatius said that it would be adequate. Commissioner Piland made a motion to pass Resolution No. 166, A Resolution Adopting Findings and Conclusions and Recommending Approval of the Preliminary Plat for Cambridge Court, A Ten-Lot Subdivision Located Immediately South of and Adjacent to Pittview Avenue, as amended. Commissioner Halley seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 2 Public Meeting - Request �y the Central Point Oddfellows to change their nonconforming use classification from a Class B to a Class A designation. The property is located at 1130 Hazel Street. Mr. Kugler outlined his staff report dated April 20, 1989 and listed the following exhibits for the record: Exhibit A - Applicants' response to CPMC Section 17.56.030 (A) ; Exhibit B - Nonconforming use map; and Exhibit C - Public Works staff report. Commissioner Halley suggested that the Class B designation may have been assigned at a time when the Oddfellows did not have the funds to make the necessary improvements to the property for a Class A designation. Mr. Kugler explained that it is actually not classified at all and, therefore, must follow the guidelines for the Class B designation. Commissioner Halley asked if the applicants have been made aware of the City's requirements for the site plan. Mr. Kugler stated that there have been meetings between City officials and the applicants regarding the requirements. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Ken Stockhoff and Gene Hansen, officers with the Oddfellows organization, came ' forward. They stated that they are financially unable to make the improvements required in the deferred improvement agreement at this time. Chairman Ellard explained the purpose of the agreement in that they would be agreeing to partici- pate in the funding of improvements at some point in the future should they take place, not at this time. Chairman Ellard asked if the proposed addition to their property would interfere with plans for sidewalk construction in the area. Mr. Hansen stated that the improvements planned would be confined to their property. Mr. Kugler excused himself to locate the old conditional use file for the organization and found that fraternal organizations were meant to be allowed as a conditional use in the R-3 zones according to a memorandum in the file dated January 16, 1979. Commissioner Halley asked if this is a nonprofit organization. Mr. Stuckhoff stated that it is and explained how their finances work. Commissioner Gilmour asked if there were any plans for the abatement of dust caused by traffic to and from the facility. Mr. Stuckhoff stated that they have never received any complaints from neighboring properties regarding dust. Mr. Hansen stated that they may gravel the area. No one else came forward to speak in favor of or against the request. Chairman Ellard closed the public meeting. City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 3 Commissioner Halley made a motion for staff to prepare a resolution concerning this issue changing the Oddfellows Organization's Class B nonconforming use designation to a Class A designation. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Meeting - Review and made recommendation to the City Council regarding a minor land partition request submitted Dy Steven Kelton for property known as tax lot 208 of the Jackson County Assessor's map page 36 2W 34D. Mr. Kugler summarized his staff report dated April 28, 1989 and listed the following exhibits for the record: Exhibit A - Application for a Minor Land Partition; Exhibit B - Certificate of Posting of Planning Commission meeting agenda for May 2, 1989; Exhibit C - Resolution recommending approval of the Minor Land Partition; Exhibit D - Tax Assessor's map page; Exhibit E - Aerial map; and Exhibit F - Partition plan. There were no conflicts of interest expressed by the Commissioners. Chairman Ellard opened the public meeting. Steven D. Kelton, 4945 Upton Road, came forward. He informed the Commissioners that he resides on the subject property. Commissioner Halley asked about requirement No. 3 on the Public Works Department's review. Mr. Kugler stated that it is required because Upton Road is a County road. No one else came forward to speak in favor of or in opposition to the request. Chairman Ellard closed the public meeting. Commissioner Halley made a motion to pass Resolution No. 167, A Resolution of Recommendation of Approval to Grant a Minor Land Partition, for property at 4945 Upton Road also known as Jackson County Assessor's map page 36 2W 34D, tax lot 208, owned by Steven Kelton. Commissioner Piland seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Hearing - Variance for the elimination of a six-foot wide landscaped strip in a front yard area for a new facility to be located at the corner of Alder and First Streets in a CC=5 zone (37 2W 10AA, tax lot 4100) submitted by the Grange Co-Op Supply. Mr. Kugler stated that this is the first of a two-part request and outlined his staff report dated April 28, 1989 listing the following exhibits for the record: Exhibit A - Notice of Public Hearing; Exhibit B - Certificate of Posting and Mailing of Notice of Public Hearing; Exhibit C - Resolution supporting the variance findings; Exhibit D - Site plan; Exhibit E - Tax Assessor's map; and Exhibit F - Aerial map. City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 4 There were no conflicts of interest expressed by the Commissioners regarding this or the next related matter on the agenda. Chairman Ellard opened the public hearing. Jay Powell, 630 Tumbleweed Trail, Jacksonville, came forward representing the Grange Co-op. He described the landscaping plan for the proposed facility. Mr. Kugler explained that there is sufficient parking area to meet City requirements; however, the Grange would prefer to have more for customer convenience. Commissioner Gilmour expressed concern that the alley may be used more. Mr. Powell stated that they intend to fence off the alley. Commissioner Piland asked if the outhouse presently on the property would be removed. Mr. Powell stated that it would. No one else came forward to speak in favor of or against the request. Chairman Ellard closed the public hearing. Mr. Kugler explained why some of the findings were not applicable in this case. Commissioner Piland made a motion to pass Resolution No. 168, A Resolution t Adopting Findings and conclusions and Approving the Variance of the Grange Co-op Supply, for property described as Jackson County Tax Assessor's map page 37 2W 10AA, tax lot 4100. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Meeting - Site Plan Review for the construction of a new facility for the Grange Co-op Supply at the corner of Alder and First Street (37 2W 10AA, tax lot 4100) . Mr. Kugler summarized his staff report dated April 28, 1989 on the second part of the Grange Co-op's project and listed the following exhibits for the record: Exhibit A - Certificate of Posting of Planning Commission meeting agenda for May 2, 1989; Exhibit B - Site plan; Exhibit C - Jackson County Tax Assessor's map; Exhibit D - Aerial map; and Exhibit E - Requirement of the Public Works Department. Mr. Kugler stated that the site plan meets all setback requirements. Chairman Ellard opened the public meeting. No one came forward to speak in favor of or against the matter. Chairman Ellard closed the public meeting. Commissioner Piland asked if the well on the property would be covered. Mr. Powell stated that the engineering firm they have retained has recommended that the well be filled and paved over. Public Works Director Blanchard explained the procedure that must be followed according OAR Chapter 3 on well abandonment. Fire Chief/Building Official Servatius stated that the City will be working with the architect on appropriate soil compaction, etc. , involved with the abandonment of the well and outhouse. City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 5 Mr. Powell asked about the requirement for additional driveway lighting. Mr. Blanchard explained that this could be achieved either by having the power company mount the light fixtures on an existing pole at no cost, or the developer could pay for the pole for individual driveway lighting. Mr. Powell asked what a streetside parking plan is. Mr. Blanchard stated that the City would work with them on that in order to avoid street parking that obstructs the intersections. Commissioner Halley made a motion to approve the site plan for the Grange Co-op Supply to construct a new facility at the corner of Alder and First Streets on property also known as Jackson County Tax Assessor's map page 37 2W 10AA, tax lot 4100. Commissioner Piland seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Hearing :. Variance for the construction of a building in a required side yard setback area at 93 South Front Street in a CC=5 zone (37 2W lOAA, tax lots 1700 and 1800) submitted by Allen Buck, Central Point Carwash. ' Planning Director Kugler stated that this is another two-part request and summarized his staff report dated April 24, 1989 listing the following exhibits for the record: Exhibit A - Notice of Public Hearing; Exhibit B - Certificate of Posting and Mailing of the Notice of Public Hearing; Exhibit C - Resolution supporting the variance findings; Exhibit D - Site plan; Exhibit E - Fire Chief/ Building Official's staff report; Exhibit F - Tax Assessor's map; and Exhibit G - Aerial map. Mr. Kugler added that the building on the adjoining property is right on the property line. The applicant suggests that building in the setback area right up to the adjoining property's building would best maintain health and safety by not leaving a small space to collect debris. There were no conflicts of interest expressed by the Commissioner on this or the next related agenda item. Chairman Ellard opened the public hearing. Allen Buck, 519 Lynn Road, Eagle Point, came forward. He intends to build right up to the structure on the adjacent property joining them with a fire wall. Mr. Buck stated that he also intends to convert the fifth bay into back-out bay by blocking off the front. He plans to pave the portion of the alley adjacent to his property from Oak Street to the middle of the block. Mr. Kugler added that two additional bays will be set back ten feet from the building. Commissioner Halley asked if the existing bays and exits will remain. Mr. Buck stated that they would. No one else came forward to speak in favor of or against the variance request. Chairman Ellard closed the public hearing. Commissioner Hugo asked if the City was aware of any plans to improve the alley from First Street to Highway 99. Mr. Kugler answered that there are no plans at this time. He added that part of the alley has been vacated and is owned by the City of Central Point Planning Commission Meeting May 2, 1989 - 7:00 p.m. Page 6 City, and Mr. Buck may purchase it and make improvements at some point in the future. Mr. Kugler stated that a sidewalk will be constructed in front of the building as part of this project. Commissioner Halley asked Mr. Servatius if a double fire wall would be required between the buildings. Mr. Servatius stated that there is one already in the existing building and one will be required in the new structure. Commissioner Piland made a motion to approve Resolution No. 169, A Resolution Adopting Findings and Conclusions and Approving the Variance of Allen Buck, for the construction of a building in a required side yard setback area at 93 South Front Street in a C-5 zone, property also known as 37 2W 10AA, tax lots 1700 and 1800. Commissioner Halley seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Public Meeting :. Site Plan Review for the expansion of Central Point Carwash at 93 South Front Street submitted hy Allen Buck (37 2W 10 A, tax lots 1700 and 1800) . Mr. Kugler summarized his staff report dated April 28, 1989 for the second part of , this request. The following exhibits were listed for the record: Exhibit A - Certificate of Posting of Planning Commission meeting agenda for May 2, 1989; Exhibit B - Site plan; Exhibit C - Jackson County Tax Assessor's map; Exhibit D Aerial map; Exhibit E - Requirements of the Public Works Department. Mr. Kugler clarified that the sidewalk construction must be completed as part of the project and not included in a deferred improvement agreement. Chairman Ellard opened the public meeting. Commissioner Piland asked if there are special concerns with storm drainage for carwashes. Public Works Director Blanchard stated that they need to know where the connecting points for storm drains are located. No one else came forward to speak in favor of or in opposition to the site plan. Chairman Ellard closed the public meeting. Commissioner Piland made a motion to approve the site plan submitted by Allen Buck for the expansion of the Central Point Carwash at 93 South Front Street, property also known as Jackson County Tax Assessor's map page 37 2W 10AA, tax lot 1700 and 1800. Commissioner Hugo seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. MISCELLANEOUS Request on whether government offices should be allowed in a CC=5 zone. Mr. Kugler stated that a real estate office is asking if a Soil Conservation or a Farmers' Home Loan office could be located in the Central Point Shopping Center City of Central Point Planning Commission Meeting I.ay 2, 1989 - 7:00 p.m. age 7 which is in a C-5 zone. Commissioner Gilmour expressed his concern about the amount of traffic these, offices could generate in that area. Following discus- sion, it was the consensus of the Commissioners that these types of offices would be more appropriately located in the C-4 zone where government offices are a permitted use. Growers ' Market Uodate Mr. Kugler stated that the Growers' Market people are still looking for a location as they are not interested in Medford. ADJOURNMENT Commissioner Piland made a motion to adjourn the meeting. Commissioner Gilmour seconded the motion. Roll call vote: Gilmour, yes; Halley, yes; Hugo, yes; Piland, yes. All of the Commissioners voted in favor of the motion and the motion carried. Chairman Ellard adjourned the meeting at 8:45 p.m. I