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HomeMy WebLinkAboutAugust 19, 1980 1 1 Minutes August 19, 1980 - Planning Commission Meeting Central Point Council Chambers I. Meeting called to order by Chairman Hillyer at 7:30 p.m. II. Roll call found Chairman Hillyer and Commissioners Havice, Himmelman and Novasad present. Absent were members Dixon and Freeman. Others present were City Administrator Dave Kucera, Building Official/Planner R.J. Ritchey, City Council Member Ron Holmgren, Planning Commission Secretary Georg Stotler de Ruyter and several interested citizens. III. Building Official/Planner Ritchey stated that a correction was necessary under Section VII, A, second paragraph, line 1 of the August 5, 1980 Planning Commission Meeting Minutes. The statement "...deeded a 12 foot..." should read "...deeded a 5 foot..." Motion by Havice, second by Himmelman to approve the Minutes of the August 5 1980 Planning Commission Meeting with the above correction. Roll call vote found all in favor, motion carried. IV. Correspondence - A. Building Official/Planner .Ritchey read a letter from Bjarne Jensen. Mr. Jensen applied for a re zone of a two acre parcel on Snowy Butte. The Council passed Resolution #272 on January 25, 1979 approving the intent to re-zone said property upon development with a 12 month time limit. Mr. Jensens letter stated that he had no knowledge of the time limitation and is now requesting a 12 month extension. Mr. Ritchey stated that any proposed development on the property will have to come in for plan review as there are concerns regarding water and sewer service and an access bridge. Motion by Havice to recommend to the Council that they grant a 12 month extension of the intent to re-zone said property, the 12 months to begin on the original date of expiration - January 25, 1980. Second by Himmelman. Roll call vote found all in favor, motion carried. B. Building Official/Planner Ritchey read a letter from Charles Steele, Director of the Insurance and Mitigation Division of the Federal Emergency Management Agency regarding the proposed flood plain ordinance for the City of Central Point. Mr. Steele reviewed the draft ordinance and stated in his letter that with one minor change, the ordinance is acceptable for meeting the National Flood Insurance regulations. j 1 Minutes Planning Commission Meeting August 19, 1980 - page 2 Mr. Steele strongly encouraged the City to include in the ordinance a statement requiring all residential construction to be 1 foot above the flood base elevation. C. As directed at t,-.e Planning Commission Meeting of August 5, 1980, Secretary Georg Stotler-de 'Ruyter wrote to Marvin Gloege, Land Use Training Specialist with the Bureau of Governmental Research and Services, University of Oregon to see about arranging an instructional seminar for the Planning Commission Members. Mr. Stotler-de Ruyter stated that Mr. Gloege had contacted him by phone expressing his willingness to conduct such a seminar and will meet with Building Official/Planner Ritchey and Secretary Stotler-de Ruyter on September 5, 1980 to draft a curriculum. Mr. Gloege would like to do a two session seminar, the first dealing with planning concepts, the second with the practical aspects of planning procedures. The Planning Commission Members were asked to develop lists of areas of interest. Secretary .Stotler-de Ruyter is to contact Gold Hill and Eagle Point to ' see if they are interested in participating. No Public Appearances V. Old Business A. Adoption of Resolution #14, A Resolution of Recommendation of Approval to Grant a Minor Partition of Land. 250 East Pine St, J.C. Map Page 37-2W-10AA, NW 65.82 feet of Lots 1 & 2. City of Central Point, Applicant Chairman Hillyer read Resolution 414 into the record. Motion by Havice, second by Ilimmelman to approve Resolution 414 as presented. Roll call vote found all in favor, motion carried. B. Adoption of Resolution #15, A Resolution of Recommendation of Approval to Grant a Minor Partition of Land. SW corner of ll. Front and 11aple St, J.C. Map. Page 37-2W-10. Tax Lots 2100 & 2101, Lots 4, 59 & 6, Block 7, 'Oak Park Addition. ' R & S Enterprises Fred Sutton & Wayne Olson, Applicants. Chairman Hillyer read Resolution 4115 into the record. Motion by Havice, second by Ilimmelman to approve Resolution #15 as presented. Roll call vote found all in favor, motion carried. Minutes Planning Commission Meeting August 19, 1980 - page 3 C. Adoption of Resolution #16, A Resolution of Recommendation of Approval of an Annexation Request. 4897 Upton Road, J.C. Map Page 37-2W-3AB, Tax Lot 400 Claris Doss, Applicant Chairman Hillyer read Resolution ,�16 into the record. Motion by Havice, second by Novasad to approve Resolution #16 as presented. Roll call vote found all in favor, motion carried. Vi. New Business A. Gloria Dei Lutheran Church - Pence Building Official/Planner Ritchey read a letter, dated July 21, 1980, that was sent to the church informing them: 1) that the installation of a gate or gateway was a condition of the Conditional Use Permit they received to operate their pre-school; 2) that the Conditional Use Permit may be jeopardized by non-compliance with the above; and, 3) that the use of barbed wire fencing was unlawful and must be removed within 10 ' days of the date of the above letter. James Robinson, an elected officer of the Lutheran Church, stated that the barbed wire was not put up by the church and that it has been removed; that vandalism was the reason for closing the pedestrian way; and that the church is considering fencing the entire boundary of their property. Mr. Robinson further stated, that the church doesn't feel the City has the right to allow people to trespass on private land. Chairman Hillyer stated that she recalled the representative of the church stating, at the Public Hearing for the Conditional Use Permit, that it would be no problem to install a gate. Mr. Robinson stated that the church had approached the City offering to give a 5 foot or 6 foot strip of land extending the footpath to Tenth St, with the condition that the City install a 6 foot chain link fence along it. Building Official/Planner Ritchey stated that to comply with City Ordinances, the pathway would have to be 6 feet wide and that it would take 300 to 600 feet of chain link fence; and at the time the church made their first offer there were no funds available to build such a fence. Commissioner Novasad stated that she felt the church should have protection. Commissioner tiimmelman stated that she agreed that it is private property and the church' s rights should be protected. Commissioner Havice agreed that the church needs to be protected, but is concerned that closing the bike path would create problems rather than Minutes Planning Commission Meeting August 19, 1980 - page -4 solve them, as she has received input from the users of the path stating that they are going to cut the fence out. Commissioner Havice continued, stating that it is the only way the kids can get from the NW section of town to Jewett School without going to a more heavily trafficked street. Commissioner Havice further stated that she feels that it is more than generous of the church to offer to donate the 6 feet for the pedestrian way. Motion by ilavice to recommend to the City Council that the City accept the 6 foot strip offered by the church and build the fence. Second by Himmelman. Roll call vote found all in favor, motion carried. B. Outline Development Plan Review - The Village Planned Unit Development Hopkins Road, East of Bursell Road J.C. Map Page 37-2W-11B, Tax Lot 1300 C.A.M. Pacific Industries, Applicant Bruce Samuelson, 35 NE 17th Av, Portland, the architect for the P.U.D. , representing the applicant appeared, stating that they have meetings with the Staff over the past few weeks and they feel they have ' met the requirements of the City and that all the changes have been Incorp- orated in the prints dated August 8, 1980. Chairman Hillyer stated that she would like to make it clear that this is an outline development plan, not a detailed presentation and that she would like to kno to what extent the Planning Commission c n be held to their approval. Building Official Ritchey stated that approval of an outline development plan is a provisional approval and that at the time the preliminary development plan is presented, the P.U.1). can be reapproved, disapproved or reapproved with modifications, based on the preliminary development plan. Mr. Samuelson stated that because of constraints of time and weather, the applicants would like this presentation to be considered the preliminary development plan. Building Official/Planner Ritchey stated that he felt insufficient informa- tion has been presented for this proposal to be considered a preliminary development plan. Chairman Hillyer stated that she felt the Planning Commission is not ready to deal with this on any more than an outline level at this time. 11r. Samuelson continued his presentation stating that there will be 71 ' dwelling units on 8Z acres, producing a density of 8.35 units per acre, which is well below the high density average of 12 units per acre; there will be two types of dwellings, 65 units of 995 sq.f.t. and 6 units of 1152 sq.ft. ; that blocks of dwellings would be the same color with 6 to 8 exterior colors that would be used throughout, and they would like to use Minutes Planning Commission Meeting August 19, 1980 - page 5 shake roofs, though composition is a possibility. Building Official/Planner Ritchey stated that a development schedule has been submitted by the applicant. Abe Wilson, representing the applicant, stated that a condition of the loan may be that one phase be developed before funds are available for the next. Mr. 'Wilson further stated that the funds for streets and utilities is available to them now. Chairman Hillyer stated that when the P.U.D. Ordinance was adopted, the City considered a P.U.D. as different from an R-3 Sdbdivision. Chairman Hillyer further stated that she is having a hard time seeing this proposal as a P.U.D. in that 65 units of one kind and 6 units of another do not represent diversification of dwellings. Bob Blanton, 130 W 9th, Medford, Engineer representing the applicant, stated that this proposal does not meet the criteria of a subdivision: 1) the land is not subdivided; 2) the streets and amenities are commonly owned; 3) the dwellings are owned,not the land. Building Official/Planner Ritchey stated that lie had similar concerns regarding the diversification of design, as there are just two types of dwelling units. Mr. Ritchey further stated that the solar access and as a result, the potential for using solar heating systems,is very poor. Mr. Ritchey concluded by stating that a prior proposal for this property had 44 units on small lots with one small park area and that this proposal is a much better use of the land. Bob Blanton expalined the drainage system stating that the intent is to maintain the natural drainage pattern of the site as much as possible, using the streets to collect water, then put it is pipes which connect to the storm sewer that has yet to be built in the Suburban Subdivision area, and then connects to the Meadows storm sewer. At this time the Planning Commission examined the proposal to determine compliance with Section 17,68.060, Outline Development Plan. Discussion. Consensus was that the required information was included in this presentation. At this time the Planning Commission examined Section 17.68.110, Authoriza- tion to Grant or Deny Planned Unit Development. Discussion. Motion by Himmelman, second by liavice to recommend to the Council that they approve the Outline Development Plan for the Village Planned Unit Development Minutes Planning Commission Meeting August 19, 1980 - gage 6 and direct Staff to draft a Resolution to that effect. Roll Call vote found all in favor, motion carried. Five Minute recess called at 9:45 p.m. Meeting called back to order at 9: 50 p.m. C. 1063 Plan Review - Multifamily, 6 Plex 112 Ash St, J.C. Map Page 37-2W-11BB, Tax Lot 7700, Orig. Town William Earl Developments, Applicant Applicant was not present. This proposal will be reviewed at the September 20 1980 Planning Commission Meeting. VII. Ho Miscellaneous Matters VIII. Motion by Himmelman, second by Ilavice to adjourn. Roll call vote found all in favor, motion carried. Adjournment came at 10:04 p.m.