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HomeMy WebLinkAboutPlanning Commission Minutes - March 2, 1993 CITY OF CENTRAL POINT Planning Commission Meeting Minutes March 2, 1993 - Page One I. MEETING CALLED TO ORDER at 7:04 p.m. II. ROLL CALL: Present were: Chuck Piland, Herb Farber, Candace Fish, Diane Galley, Lloyd Governor, Randy Graves and Karolyne Johnson. Also present were Dave Kucera-City Administrator, George Rubaloff-City Administrative Assistant, Larry R. Blanchard-Public Works Director, Mark Servatius-Fire Chief/Building Official and Cecelia Gordon-Planning Commission Secretary. III. CORRESPONDENCE - It was suggested that Commissioners wishing to carpool to training at Ashland Hills meet at City Hall at 7:30 a.m, on Saturday Morning. IV. APPROVAL OF MINUTES Commissioner Fish stated that there should be a change in language in the second paragraph of Page Eight of the minutes to read "...this should show up on a Title Report". Commissioner Fish moved to approve the Minutes of the February 16, 1993 Planning Commission Meeting as corrected. Commissioner Johnson seconded the Motion. Roll Call Vote: Farber, yes; Fish, yes; Galley, abstain; Governor, yes; Graves, yes; Johnson, yes; and the Motion passed by a majority vote. V. BUSINESS A. Public Hearing - Review and determination for Site Plan Application for addition/change of use for Chevron Station located at 1510 E. Pine Street (Applicant: Rod Bell) (37 2W 2D TL 2500). There was a conflict of interest on the part of Commissioner Governor, and he was excused from participation. There was no ex-parte communication on the part of the'Commission. U9 CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1992 - Page Two Chairman Piland opened the Public Hearing. George Rubaloff, Administrative Assistant, referred to his Cover Memorandum of February 8, 1992, and entered the Memorandum and the following items into the record by reference: Notice of Public Hearing (which he outlined for the Commission) dated February 11, 1993, Mailing List of Property Owners of Record within 100 foot Radius,(if anyone would want to see these, they are in the case files. Maps, Site Plan Application, Staff Report from Planning and Zoning Department, Dated February 22, 1993, Staff Report from Fire and Building Department dated February 19, 1993, and Staff Report from Public Works Department dated February 22, 1993. Mr. Rubaloff reviewed the contents his Cover Memorandum and the Planning and Zoning Department Staff Report dated February 22, 1993. Rod Bell, 1510 E. Pine, Central Point, Oregon came forward in support of the Site Plan Application for the proposed addition/change to the Chevron Station at 1510 E. Pine Street. Mr. Bell did not have any questions nor did the Commission have any questions of Mr. Bell at this time. Larry R. Blanchard, in referring to Page 3 of the Staff Report showing the Code Requirements for Street Improvements and the options available to the developer. The Commission inquired if Staff had discussed the two options for consideration with Mr. Bell. Mr. Bell said that they had gone over these D and that he favored Option 2, and would sign an Irrevocable Consent for W participation in a future Local Improvement District. n Mark Servatius, reviewed his Staff Report and the findings, stated that N the requirements were that the water supply to the property should DTI service a fire hydrant with adequate fire flow. Larry Blanchard stated that the property was presently served by a well, and that providing adequate fire flow would require a 12" water line. Mark Servatius said that the hydrant should be placed right on the east boundary of the property to prevent moving it in the future. TLC CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Three The Commission wanted to know if future demand for water from others that would connect to the water line would cause the flow to go below requirements. Larry Blanchard answered that the 12" water line would be adequate for future connections, but if for some reason a very large development would need upsizing of the water line, at that time, it would be the large development's responsibility to pay for the upgrade. Commissioner Graves inquired as to why the applicant needs to fill out a sanitary sewer application. Larry Blanchard explained that this is part of the process, but that since the site is connected to a septic system, filling out the application would not be necessary. No one else came forward in support of, or in opposition to the Site Plan Application for the Chevron Station Application. Chairman Piland closed the Public Hearing. Commissioner Fish moved that the Commission adopt Resolution 251 approving the Site Plan Application for the addition to the Chevron Station located at 1510 E. Pine Street (Applicant: Rod Bell) (37 2W 2D TL 2500) with the condition that the Applicant to sign an Irrevocable Consent for a Local Improvement District Commissioner Galley seconded the Motion. Roll Call Vote: Farber, yes; Fish, yes; Galley, yes; Graves, yes; and Johnson, yes. The Motion passed unanimously. B. Public Hearing - Review and Determination for Site Plan for an addition to the Card-Controlled fueling station located at the Northwest Corner of Pine and Front Streets (Aoolicant• Howard Misner for Grange Co-Op Supply Association) (37 2W 10AA TL 5300). There were no conflicts of interest or ex-parte communication. Chairman Piland opened the Public Hearing. George Rubaloff referred his Cover Memorandum of February 22, 1993, noting that the Zoning was M-1 (for the record) and entered the following items into the record by reference: Public Hearing Notice, dated February 11, 1993 (which he outlined for the Commission and reviewed summary of procedures) Mailing List of Property Owners of Record within 100 Foot radius of the project, Maps, Site Plan Application, OL£ CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Four Staff Review from Planning and Zoning Department dated February 22, 1993, and Staff Report from Public Works Department, dated February 19, 1993, and a revised Public Works Staff Report was entered into the record as Exhibit F. Mr. Rubaloff reviewed the contents in his Cover Memorandum, and Planning Zoning Staff Review both dated February 22, 1993. Larry Blanchard reviewed the revised Public Works Staff Report, and outlined the changes; that Option 3 and 4 were deleted on Page 62, Page 63, Review Item #2 were deleted, and on Page 67, insert Exhibit "A", and the original Exhibit "A" becomes Exhibit "B". Option #2 would require the Developer to dedicate 10' of additional Right o Way, and sign an Irrevocable Consent to participate in a Local Improvement District for future widening improvements to W. Pine Street. Mr. Howard Misner, 414 S. 1st Street came forward in support of the Site Plan Application. Mr. Misner introduced the Grange Co-Op concept and gave a historical overview of their operation. Mr. Misner felt that the City's demands on the Grange "rebuilding Pine Street" was not practical. He explained the Grange was extending a half-width canopy 19' toward the railroad spur on the Grange property. Mr. Misner said that he was prepared tonight .to dedicate the 10' of Right of Way, and write the City a check for the cost of their share of the improvements to W. Pine at today's prices, that signing a "blank check" for sometime in the future when the Grange may not be able to afford the improvements was unacceptable to them (Grange management). D CD Commissioner Farber asked what the actual amount would be at today's n costs. Larry Blanchard said that he would have to prepare a detailed cost summary, taking into consideration: demolition, taking up old (V pavement, new paving, time and materials, and all transition costs. U1 Commissioner Farber wanted to know if all the requirements in Street Improvements were included in this proposed option. George Rubaloff also inquired if the conditions would be outside of the City Attorney's interpretation of"Street Improvements". Larry Blanchard said he would have to take a look at the Attorney's latest interpretation. 698 CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Five Mr. Misner asked if the wording in the street improvements conditions meant "improving up to the railroad crossing" or "improvements to the railroad crossing"? Larry Blanchard answered "up to" the railroad crossing. The Commission inquired as to what distance of the property to the railroad. Mr. Misner said approximately 120'. Mark Servatius said that there was no Public Safety report at the Site Plan Application stage, but that the Building/Fire requirements would be stated at the time of application for construction permits. Commissioner Fish asked if there was a fund receiving process in place in the City for receiving payment for future improvements. Mr. Kucera stated that there was not a process set up at present, and explained why it would not be practical. It was suggested that the Grange Co-Op might dedicate the 10' right of way, sign an Irrevocable Consent not to remonstrate against a future Local Improvement District, and would be responsible for the cost of their portion of the improvements based on today's costs. Dave Kucera said it would be possible for the Commission to approve the Site Plan application, but recommend that Council work with the Grange on the details of the agreement concerning assessments and Local Improvement District. Commissioner Farber asked what happened to the bond, Cash Deposit, Letter of Credit process. Mr. Rubaloff explained that the bonding options available for Subdivision's Applications in CPMC 16 were not available for the Site Plan Applications (CPMC 17). 89c CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Six Mr. Misner, again stressed that the Grange would like to pay for the improvements now, dedicate the R.O.W. and be done with it. Commissioner Graves inquired if the addition to the Grange Card-Trot would cause an increase in traffic flow. Mr. Misner answered that it should not, that basically the Grange was making the improvements to the satellite diesel hose and to the canopy to increase efficiency and convenience for customers. No one else came forward in support of or in opposition to the proposed Site Plan. Chairman Piland closed the Public Hearing. Commissioner Farber moved to adopt Resolution 252, approving the Site Plan Application for the addition to the Card-Controlled fueling station located at the northwest corner of Pine and Front Streets (Applicant: Howard Misner for Grange Co-Op Supply Association) (37 2W 10AA Tax Lot 5300) with the conditions that the Grange dedicate the 10' right of way,and sign an Irrevocable Consent to participate in a future Local Improvement District. (With the Commission's recommendation that the Council consider the Grange Co-Op proposal to pay for future street widening of West Pine at today's cost, in lieu of having future responsibility for LID D assessments. Q7 n Commissioner Fish seconded the Motion. --Ij N Roll Call Vote: Farber, yes; Fish, yes; Galley, yes; Governor, yes; and U1 Johnson, yes. The Motion passed unanimously. 499 375 CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Seven C. Public Hearing - Review and Determination for Tentative Plan for Green Park Village No. 4, located along a Northerly extension of Glen Grove Avenue in the Southeast Quadrant of the City (Applicant: Louis Mahar for Pacific Trend Building Company) (37 2W 12C TL 3400. 3405. and 3406). LD Commissioner Graves had conflict of interest and was excused from (v participation. Mr. Farber described an ex-parte communication as having (\ viewed the Tentative Plan in advance of the submittal of the Application () to the City. Q Chairman Piland opened the Public Hearing. George Rubaloff reviewed his Cover Memorandum of February 23, 1993 and entered the Memorandum and attachments to the record by reference. The attachments were: Notice of Public Hearing dated February 11, 1993,(mailed to property owners within 100' radius of the project) which he outlined. Map, Application, Public Works Department Staff Report dated February 19, 1993. He also entered Exhibit "E" which was a reduced map showing Tax Lots 3400, 3405 and 3406, the properties which comprise Unit No. 4. Larry Blanchard reviewed the options for the street turn arounds on Glen Grove and Gate Park. If the turn arounds are planned to be temporary only, until the street goes on through, then they can be constructed out of gravel, with a period of time given before it would be required to be paved with asphalt surfacing. Mr. Dennis Hoffbuhr, representing the Applicant, Lou Mahar(in audience) came forward in support of the Application for Tentative Plan. Commissioner Fish said the map appears to show that the proposed subdivision at the end of Glen Grove Street running into the land dedicated for Elk Creek Park. Mr. Rubaloff stated that the (handout) maps were presented just for illustration and not precise, and that the proposed subdivision did not encroach on the park land. No one else came forward in support of, or in opposition to the proposed Tentative Plan. 3'76 CITY OF CENTRAL POINT Planning Commission Minutes March 2, 1993 - Page Eight Chairman Piland closed the Public Hearing. Commissioner Fish moved that the Commission adopt Resolution 253 approving the Tentative Plan for Green Park Village No. 4, located along a northerly extension of Glen Grove Avenue in the Southeast Quadrant of the City (Applicant: Lou Mahar for Pacific Trend Building Company) (37 2W 1OAA TL 5300), with the condition that the 20' width stated for the easement be provided to Bear Creek Valley Sanitary Authority (BCVSA), be changed to read 'the width and location of the easement as approved by BCVSA and the City of Central Point prior to approval of Final Plat.' Commissioner Governor seconded the Motion. Roll Call Vote: Farber, yes; Fish, yes; Galley; yes: Governor, yes; and Johnson, yes, and the Motion passed unanimously. V. MISCELLANEOUS - George Rubaloff reminded the Commission that the Planning Commission Meeting scheduled for Tuesday, March 16, would devote the full time to reviewing Title 17 and Title 16. It was noted that Commissioner Johnson will be unable to attend. VI Adjournment Commissioner Governor moved that the meeting adjourn. Commissioner Farber seconded the Motion. Roll Call Vote: Farber, yes; Fish, yes; Galley, yes; Governor, yes; and Johnson, yes. The Meeting adjourned at 9:35 p.m. PCMTS302.MIN