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HomeMy WebLinkAboutPlanning Commission Minutes - October 4, 1994 CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994- Page One I. MEETING CALLED TO ORDER at 7:04 p.m. II. ROLL CALL - Chuck Piland, Jan Dunlap, Herb Farber, Lloyd Governor, and Karolyne Johnson. Also present were George Rubaloff-Planning Administrator, Paul Worth-Public Works Technician, and Cecelia Gordon-Public Works Secretary. Candy Fish had called to say she would not be attending. Randy Graves also did not attend. III. CORRESPONDENCE - George Rubaloff announced there would be another combined City Council/Planning Commission study session meeting on October 19, 1994. IV. MINUTES A. Commissioner Johnson moved that the Minutes of September 20, 1994 be approved as written. Commissioner Governor seconded the Motion. ROLL CALL VOTE: Dunlap, yes; Farber, yes; Governor, and Johnson, yes, and the Motion carried. V. PUBLIC APPEARANCES - None VI. BUSINESS A. Public Hearing Review and Determination relating to Site Plan Amendment for Castle Court Condominiums located on the north side of HoI2 ins Road in the vicinity of where Village Drive Columbine Way and Hookins Road intersect Chairperson Piland opened the Public Hearing. George Rubaloff, Planning Administrator, outlined the Notice of Public Hearing Dated September 13, 1994, including the Nature of Hearings, Criteria for Decision, Public Comments and Summary of Procedure. Herb Farber expressed a conflict of interest as surveyor for applicant and took a seat in the audience. There were no other conflicts of interest or ex-parte communication. CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994 - Page Two George Rubaloff referred to his Memorandum dated September 27, 1994, and entered the following exhibits into the record by reference: Notice of Public Hearing dated September 13, 1994, Mailing List of Property Owners of Record, Location Map and Copy of approve Plan, Developer's Proposal to Amend Site Plan, Planning Commission Resolution #280 Approving Castle Court Condominium Project, and Public Works Memorandum dated August 30, 1994 (Revised on September 2, 1994). Calvin Martin, 104 E. 6th Street, Medford, Oregon, agent for the applicant came forward in support of the amendment to the approved Site Plan. He stated that Phase I of Castle Court is done and the owner is ready to put the units on the market, and that the owner is ready to bond or issue a letter of credit for security to the City so that Certificates of Occupancy can be issued and the property can be sold. Mr. Martin stated that he and Paul Worth-Public Works Technician had discussed the possibility for Phase II sanitary sewer being connected to the sanitary sewer in the right of way, and not in the street. He also asked the amount in the bond for Item #4 at $6,740.00 not be required. George Rubaloff stated that he will bring tonight's Planning Commission decision to the City Council on October 6, 1994. George handed out copies of the resolution and the development agreement to each of the Commission Members. No one else came forward in support of or, in opposition to the proposed Amendment.(Castle Court) Chairperson Piland closed the Public Hearing. Commissioner Governor moved that they approve Resolution #302 (and attached Development Agreement) for the Amendment to an Approved Site Plan Application for Castle Court Condominium Project generally located on the northside of Hopkins near Village Drive. Commissioner seconded the Motion. Roll Call Vote: Dunlap, yes, Governor, yes, and Johnson, yes, and the motion carried unanimously. Commissioner Farber returned to his seat on the Commission. CITY OF CENTRAL POINT Planning Commission Minutes October 3, 1994 - Page Three B. Public Hearing - Review and determination relating to Site Plan Application for Commercial Buildina on North First Street between West Pine and Manzanita Street (Applicant: Bob DeArmond). Chairperson Piland opened the Public Hearing. George Rubaloff referred to the Notice of Public Hearing dated September 13, 1994 including the Nature of Hearings, Criteria for Decision, Public Comments, and Summary of Procedure. There were no conflicts of interest or ex-parte communication. George Rubaloff reviewed his Staff Report dated September 29, 1994, and entered the following exhibits into the record by reference: Notice of Public Hearing dated September 13, 1994, Maps, Application, Public Works Department Staff Report dated September 29, 1994, Public Safety Department Staff Report dated September 14, 1994, and Planning Department Staff Review dated September 27, 1994. He also stated that in meeting with the applicant, ' it had been discussed that the landscape strip could be reduced to 6' in width to provide for parking requirements. Paul Worth, Public Works Technician, stated that in reviewing the conditions with the applicant, they had made some modifications in the Public Works Report in the packet. Revised pages in the report were page 4 and Exhibit A and were handed out to the Commission as part of their packet. George Rubaloff handed around the applicant's Revised Site Plan and entered it into the record by reference. Chuck Beck and Russ Batzer P 0 Box 4460 Medford, Oregon agents for the applicant came forward in support of the Site Plan application. Mr. Beck stated that they would like to design the sidewalk to 'meander' around an existing power pole in order to avoid the expense and digging, etc. to move the pole. Mr. Batzer asked if the existing street lights were adequate. Paul Work stated that street lights could be no further apart than 200'. Mr. Beck asked about the configuration for storm drain runoff. CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994 - Page Four Paul Worth stated that they would need to discuss this with Larry Blanchard, that the conditions stated were that the storm drain flow into the City storm drain system. George Rubaloff stated that these type of details can be refined at the pre-construction conference or during the building permit process. No one else came forward in support of or in opposition to the Site Plan Application. Chairperson Piland closed the Public Hearing. Commissioner Johnson moved to approve Resolution #303 approving the Site Plan Application for Commercial Building on North First Street between W. Pine and Manzanita Street, subject to staff reports. (Applicant. Bob DeArmond). Commissioner Dunlap seconded the Motion. Roll Call Vote: Dunlap, yes; Farber, yes; Governor, yes, and Johnson yes, and the Motion carried unanimously. C. Public Hearing - Review and Determination regarding Tentative Plan for Forest o Glen Phase VI located adjacent to 1-5 Freeway and generally north of Phases I and II of Forest Glen Subdivision. Chairperson Piland opened the Public Hearing. George Rubaloff referred to the Notice of Public Hearing dated September 13, 1994, including the Nature of Hearings, Criteria for Decision, Public Comments and Summary of Procedure. Commissioner Farber declared a conflict of interest as surveyor and agent for the Applicant, and took a seat in the audience. There were no further conflicts of interest nor ex-parte communication. George Rubaloff referred to his Memorandum of September 29, 1994 and entered the following exhibits into the record by reference: Notice of Public Hearing dated September 13, 1994, Mailing List for Notice, Maps and Plans, Application and Public Works Department Staff Report dated September 26, 1994. CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994 - Page Five Paul Worth, Public Works Technician reviewed the Public Works Staff Report dated September 29, 1994, and highlighted the changes (revised pages handed out to the Commission as part of their packet). The revised pages were Exhibit "A". Gary Whittle, 908 E. Jackson, developer, came forward in support of the Tentative Plan for Forest Glen Phase VI. Gary stated that the parcel shown as Lot 214 in Item #7 of Exhibit A, has not been assigned a Tax Lot number yet, and should called Parcel #1 . Also that the temporary turn around could be a gravel surface that would meet Public Works Standards. Chuck Piland asked Mr. Whittle if he was going to build duplexes in Phase VI. Gary Whittle stated that he was. Jan Dunlap asked where the sanitary sewer line would go. Whittle stated that they would not be the same as Castle Court. No one else came forward in support of or in opposition to the Tentative Plan for Forest Glen Phase VI. Chairperson Piland closed the Public Hearing. Commissioner Governor moved that they approve Resolution #304, subject to the revised Staff Report, for approval of the Tentative Plan for Forest Glen V1 located adjacent to 1-5 Freeway and generally north of Phases I and H of Forest Glen Subdivision. Commissioner Johnson seconded the Motion. Roll Call Vote: Dunlap, yes,Fish, yes, Governor, yes;and Johnson, yes and the Motion carried unanimously. D. Public Hearing Review and Determination regarding Tentative Plan for Land Partition on Pittview located in the Residential Single Family Zone at 707 Pi view Avenue between Bursell Road and Marilee Street (Aoalicant - Klimek). Chairperson Piland opened the Public Hearing. George Rubaloff referred to the Notice of Public Hearing dated September 13, ' 1994, including the Nature of Hearings, Criteria for Decision, Public Comments and Summary of Procedure. CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994 - Page Six Herb Farber expressed a Conflict of Interest because he is the surveyor on the project and remained seated in the audience. There were no other conflicts of interest nor ex-parte communication. George Rubaloff reviewed his Memorandum dated September 29, 1994 and entered the following exhibits into the record by reference: Notice of Public Hearing dated September 13, 1994, Owners of Record, Map, Application, and Public Works Staff Report dated September 27, 1994. He also stated that the applicant desired to enter into an agreement to do some of the specific improvements to the rear parcel No. 1 at a later time. Paul Worth, Public Works Technician, reviewed the Public Works Staff Report dated September 27, 1994, and outlined the conditions. Herb Farber, 908 E. Jackson, Medford, Oregon, agent for applicant came forward in support of the Tentative Plan. He stated that the mobile home will be moved prior to October 15, 1994. He also stated that the Applicant is willing to protect the City by placing a restrictive statement on the Final Plat that no development or land action can take places on Parcel #1 until the City's A conditions are satisfied. George Rubaloff stated that the City can do a restrictive covenant that such agreement would be recorded and run with the land deed. He also stated that it is important to make sure the easement is dedicated. Herb Farber stated that when the conditions are met (improvements are in), then the City would remove the restrictive statement from the record. Commissioner Dunlap asked about widths of the lots. Paul Worth stated that the minimum width allowed was 60 feet. Herb Farber said some of the lots will be 62 to 63 feet in width. Gary Whittle, 908 E. Jackson, Medford, Oregon came forward to ask about some type of notification from the City to future Developers and some way he could track the developments in the area that would be hooking into the storm drain system that he personally paid for. George Rubaloff asked that Mr. Whittle provide the City with a letter requesting that he be noticed for all Pittview land use decision hearings. Gary Whittle asked if it would be possible for the people hooking on to the storm drain system to reimburse him $3,500 an acre or enter into a Deferred Improvement Agreement. CITY OF CENTRAL POINT Planning Commission Minutes October 4, 1994 - Page Seven Commission Governor asked what type of legal maneuver would it take for Whittle to be reimbursed for the storm drain system. Paul Worth stated that Klimek's runoff for storm drainage is on his own property, but that some time in the future, it is not certain where this will discharge. George Rubaloff stated that Gary Whittle needs to make a proposal for the City Council regarding the issue of the City's part in helping Whittle recover reimbursement from future development participation in the storm drain use. Paul Worth stated that the City may consider a system for reimbursements to developers. George Rubaloff stated that the Tentative Plan drawing also showed a portion of land to be eventually developed in the future, and that approval of the Tentative Plan for the 3 lot partition, not a future partition which would be determined at some time later. ' No one else came forward in support of or in opposition to the Tentative Plan. Commissioner Johnson moved that they approve Resolution #305, approving the Tentative Plan for Land Partition on pittview located in the Residential Single Family Zone at 707 Pittview Avenue between Bursell Road and Marilee Street (Applicant. Klimek) subject to the conditions in the Staff Report and the Final Plat would have a restriction stating that development of Parcel #1 would depend on completion of Improvements. Commissioner Dunlap seconded the Motion. ROLL CALL VOTE.Dunlap, yes;Fish, yes, Governor, yes; Graves, yes, and Johnson, yes, and the Motion carried unanimously. Commissioner Farber returned to his seat on the Commission. VII. MISCELLANEOUS - None VIII. ADJOURNMENT Commissioner Governor moved that the meeting be adjourned, Commissioner Dunlap seconded the Motion. All signified aye by voice vote and the meeting ' adjourned at 9:06 p.m.