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HomeMy WebLinkAboutPlanning Commission Minutes - July 6, 1993 387 CITY OF CENTRAL POINT Planning Commission Meeting Minutes July 6, 1993 - Page One I. MEETING CALLED TO ORDER at 7:02 p.m. L0 NII. ROLL CALL: Present were: Chuck Piland, Herb Farber, Candace Fish, Diane U Galley, Lloyd Governor, and Karolyne Johnson. Randy Graves did not attend, m his temporary residence is outside the City Limits. Also present were George Q Rubaloff-City Administrative Assistant, Larry R. Blanchard-Public Works Director, and Cecelia Gordon-Planning Commission Secretary. III. CORRESPONDENCE - None IV. APPROVAL OF MINUTES - Johnson moved to approve the June 1, 1993 Planning Commission Minutes, Fish seconded the Motion. Roll Call Vote: Farber, abstained; Fish, yes; Galley, yes; Governor, yes and Johnson, yes, the Motion passed on a majority vote. Chairperson, Piland pointed out that the next Resolution number should be 257 (not 256 as appeared on the agenda, It was so noted and changed for the record). V. BUSINESS A. Public Meeting Review and Determination regarding Development Plan for Forest Glen Development for orooertv located in the southeast quadrant west of 1-5 east of Hopkins Road and Pittview Avenue, at 37 2W 11A TL 1800 372W 11D TL 100 37 2W 12B TL 500 and 37 2W 12C TL 3200 and 330 (Aoolicant: Gary Whittle for Pacific Crest Properties. Inc.) 338 CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1992 - Page Two Chairman Piland opened the Public Meeting. Rubaloff reviewed his Memorandum of June 29, 1993 and highlighted the five (5) areas that the Development Plan did not address as of the date of his Memorandum. Rubaloff referred to the following exhibits (including the supplemental items) and entered them into the record by reference: (A) Certificate of Posting of Public Meeting (which he reviewed with the Council) (B) Maps, (C) Development Plan, (D) Development Agreement (Instrument No. 92-09180), (E) Public Works Staff Report (dated June 14, 1993, (F) Narrative- Development Plan for Forest Glen prepared by Farber Surveying (dated: June 30, 1993), (G) Revised Tentative Plan for Partition (dated June 30, 1993), (H) Revised Page 1 of Development Plan for Forest Glen (dated: June 30, 1993), and (1) traffic analysis prepared by J. Michael Lanier (Dated July 1, 1993) and (J) May 7, 1993 Letter to Mike Thornton from O.D.O.T. re: Permits for Storm Sewer construction. Blanchard outlined his Staff Report of June 14, 1993, which included the questions the Developer needs to address for completing the transportation portion of the Development Plan. Blanchard indicated that because of the late arrival of the Mike Lanier's traffic analysis just arriving today, that he would further clarify traffic flow requirements. Blanchard stated that Mr. Lanier would need to bring the Commission up to speed on what is happening traffic wise, and explained the different street classifications (Major arterial, secondary arterial and collector streets. Blanchard displayed the 1991 Development Plan from the overhead projector and pointed out the differences between the two. Blanchard also said that because of the major impact of the traffic flow in the proposed development it may be necessary to obtain a more detailed traffic engineer's plan (traffic engineering study). Blanchard also addressed,.concerns on the future 12" water pipe crossing 1-5, the future connect for the sanitary sewer (18" regional or BCVSA main trunk) recommending connecting to the regional to reduce the overall cost; storm drainage (ODOT's letter to Thornton-Exhibit J, shows that there should be no problem for the developer to obtain a permit to install a storm sewer under 1-5); Crossing Elk Creek, sizes need to be determined; and the Park system, a 10 acre park should be located somewhere in this Development. Applicant asked that the park be located on the Gilman property. The Dark land issue would have to go back to the Council for decision. Commissioner Farber had a Conflict of Interest, and removed himself from the Commission during this action. There was no further conflict of interest or ex- parte communication. CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Three Mike Lanier, 2720 Stonebrook, Medford, Gary Whittle, 908 E. Jackson, Medford, and Herb Farber, 908 E. Jackson (Applicants) came forward in support of the Development Plan for the proposed Forest Glen development. Lanier said that the Developer felt that the most serious issue was not the traffic plan but the storm drainage issue. He also stated that the applicant believed that any other properties outside of their development, accessing the storm drainage system installed by the Forest Glen developer should pay back a pro-rata share of the basic cost. Lanier described the proposed development as a total of 365 dwelling units, which he estimated would take 3 to 5 years to build out. He stated that the first phase would be 44 single family residences, the 2nd would be 40 single family residences, the 3rd phase would be 28 duplexes ( Lanier realizes that land use action/rezoning would be required before building the duplexes and multi-family units), Phases 4, 5, 6 and 7 would be the balance of properties which would include single family and multi-family units. Lanier stated that the extension street and Marilee Street did not line up, and that the Applicant had designed it this way to balance the corner, and not lose property. After researching the Marilee (strip, street, row,?) that it is a 60' strip of land but can not find a record showing that it has been dedicated as a public street. Lanier then discussed the street plan, and the proposed extension of Columbine Street. (not included in traffic analysis). The applicant felt that they were responsible for what is on the land. Applicant admitted that their traffic analysis was not an official traffic engineering study, because Mr. Lanier is not a traffic engineer, but a Planning Consultant, but traffic counts were estimated when the development reached full build out. Lanier referred to the Bursell Road matter, and stated that the Applicant believed it was the City Planning Department's issue since the Bursell Road is significantly off-site, that they would be using Hopkins Road as the major vent. He further reviewed the applicant's traffic analysis report, (design, traffic control, anticipated vehicle trips per day, etc.). Traffic Counts on Bursell now 1722 vt/d and anticipate an additional 3130 vt/d (full build out) for a total of 4852 vt/d, (not quite major arterial designation.) 80t CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1994 - Page Four Lanier addressed each of the concerns in the Public Works Staff Report, dated June 14, 1993. Gary Whittle was concerned about the cost sharing on the 12" waterline (SDC? Payback,). Blanchard said that this issue would need to go before the City Council for decision. Whittle asked if the developer was just to take the line to the end of the Applicant's property, and that the applicant would not have to extend the line across the Freeway. Blanchard stated that the 12" water line would end adjacent to the freeway and would not be extended across the freeway by the applicant. Whittle also wanted to see if there were any concerns about the Mayfair, Marilee intersection. Blanchard's concern was a letter from Rogue Valley Transit District concerning the route for bus service. Whittle said he felt that Marilee could hook into Mayfair when developed. Blanchard said that staff's concern is that Marilee should align either with curvatures or straight alignment, but that it should connect. Herb Farber stated that Marilee does not fit the development very well and as it exists will create a safety problem. Farber, stated Marilee will make most sense, as shown on Applicant's plan. Mr. Farber stated that Applicant and Mr. Gilman have discussed working toward a satisfactory plan for park land for the development. The Commission wanted to know the City's preference for the Development's connection to Sanitary Sewer. Blanchard indicated that BCVSA would not allow the City to connect to BCVSA's 42" without paying a surcharge,and this D was the City's motive for tying into the regional intercepter (18"). City would be open to tying into the 42" line, if there is no additional surcharge by BCVSA, C7 however, the Joint Trunk Agreement with BCVSA would have to be modified �J and approved by the City and BCVSA. Lanier stated they are negotiating with BCVSA. Cn Lanier explained that the purpose of the Applicant's development concept and to make the Commission aware of the development in the conceptual stage. Rubaloff stated that the Forest Glen Development Plan is the first phase of a six or seven phase process, involving Tentative Plans, Final Plats and perhaps other land use applications, and that the Planning Commission has the authority to adopt such development plans to use as a planning guide for reviewing those future land use applications. Lot CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Five Blanchard outlined options to Planning Commission as: accept the plan as provided, approve or deny the development plan, and/or could request additional information. If the Commission is satisfied with the information, then the Commission could approve it today. The Plan as it exists now, has a few items to be corrected such as the 50' right of way shown on Hopkins Road would need to be changed to Wright of way. Rubaloff stated that if the Commission approved the Development Plan, the individual exhibits, minutes, evidence, in effect, the record, would become part of the Development Plan. Lanier explained that they have agreed to the 60' width, and that any items needing corrections can be addressed through a specific tentative plan. Blanchard wanted to make sure the Planning Commission has as much information as possible to make a decision on the Forest Glen Development Plan. Rubaloff stated that certain features of the proposed Development Plan have not yet been determined, i.e. park location, and proposed rezoning. Those concepts could change on the plan depending upon the outcome of those future decisions. Farber stated that the Forest Glen Development Plan will change, and will be back for amendments as they proceed and that this is just the first phase in many phases to achieve full development, and that the Commission will be able to review and make a determination on each phase. Blanchard stated that the City street plan is put in place, not just for this development, but to make sure the streets in the area are the correct design, so that there will be no surprises down the line. Blanchard said that it was important to design a Development Plan as close to what you think is going to happen. The changes shouldn't be so drastic that it will change the concept of the plan and the process allows the concerns to the Development Plan to be discussed for the record. Rubaloff stated that if revisions are made to the Fore Glen Development Plan, the opportunity would again need to be given to the public (neighborhood) for input. The Commission asked about the warrant process for determining the need for traffic signals. Blanchard explained that there are several items to consider, when warranting signals, and based on these items, the only intersection in the City which could currently warrant a signal is the (4 way) intersection of Scenic, Bursell, N. 3rd. Street and 10th Street. 90f CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Six George Gilman, 452 Beall Lane, Central Point, Oregon, property owner of lard adjacent to the proposed development (neither in support of or in opposition to the Development). He said that when he got his Notice that he was a little shocked to see his property outlined as land set aside for the park. He said he and his wife were willing to make some kind of arrangement with the City for a 10 acre park, but that he would like to have some options, and made some suggestion that a park along Elk Creek might make sense, and that he would like to work with the planners and the City sometime this winter. Rubaloff asked if there would be a Letter of Agreement (re: parks) from Mr. and Mrs. Gilman included in the record as mentioned in the Applicant's Narrative dated June 30, 1993. Mr. Gilman said that he has not formulated such a letter, nor is he willing to do so until he knows what ground is included. Blanchard said that Mr. Gilman stated that he is open and willing to enter into discussion on this matter. No one else came forward in support of, or in opposition to the Development Plan. Chairman Piland closed the Public Meeting. Blanchard stated that Hopkins is designed as a collector street, and as phases are built, the City will take a look at traffic counts, and if traffic patterns change a lot, it is possible that we could ask the developer to put in another collector street. The only time when we can address street issues, is at the land use application stage and when property abuts a street, or if the impact is such that it creates a need for an off-site improvement. (Signal, etc). The Development Plan needs to be as accurate as possible. If changes are requested by the developer, they can be reviewed based on the impact to the remainder of the Plan when the Development Plan is requested to be modified. D W Commissioner Fish moved that the overall concept of Development Plan including the recommendations, transportation plan, all exhibits A through J, J the noted change deleting reference to the Gilman Letter in the Farber Narrative N be approved for Forest Glen Development for property located in the southeast UI quadrant, west of 1-5, east of Hopkins Road and Pittview Avenue, at 37 2W 11 A TL 1800, 372W 11 D TL 100, 37 2W 12B TL 500, and 37 2W 12C TL 3200 and 330. (Applicant Gary Whittle for Pacific Crest Properties, Inc.) Commissioner Johnson seconded. Roll Call Vote: Fish, yes; Galley, yes; Governor,yes; Johnson,yes, and the Motion passed by a majority. a �Q� CITY OF CENTRAL POINT Planning Commission Minutes April 6, 1993 - Page Seven B. Public Hearing Review and Determination for Tentative Plan for Land Partition relating to Forest Glen Development on property located in the southeast quadrant west of 15 east of Hopkins Roads and Pittview Avenue at 37 2W 12C TL 3200 and 3300 (Applicant Gary Whittle for Pacific Crest Properties Inc.). Chairman Piland opened the Public Hearing. Rubaloff said that this partition is done as a housekeeping action for the developer and seller of the property so that it is for the sale and purchase. He referred to the Criteria for Decision listed in the Notice of Public Hearing, dated June 16, 1993. He also covered the process for Public Comments in that same Notice. He also reviewed his Memorandum dated June 29, 1993, along with the attachments, maps, Notice of Public Hearing, dated June 16, 1993, Mailing List for Hearing Notices, Application for Tentative Plan, Public Works Staff Report dated June 14, 1993, and entered them into the record by referenced. Blanchard asked if there were any questions on the conditions listed in his Staff Report. Farber continued to remove himself from the action, declaring a conflict of interest. There were no further conflicts of interest or ex-parte communication. Herb Farber, 908 E. Jackson, Medford, Oregon and stated that the easement goes away. He referred to Item #5 in Public Works Exhibit "A", concerning the existing dwelling on Parcel 3, water and sewer service. As long as the existing house remains will continue to use the septic tank and well . As the development progresses, the existing house will probably go away. Farber didn't think the minor land partition did not warrant a traffic study. Blanchard answered .....that prior to any FURTHER land use action, this study would be required. Lanier stated that having "shall" in the wording was detrimental to the land use action at this time. Blanchard stated that the language could be modified, and finally agreed to take out condition #1 of Exhibit "A". Lanier stated that in condition #3 in Exhibit "A", and the word "this" was changed to the word "future" (land use action.) Farber said that when the City approves a Public Street to Parcel 1 , during Phase 3, street extensions to Parcel 1, the Easement for ingress and egress will be deleted. Blanchard explained that the options available for the dwelling on Parcel 3. tot CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Eight No one else came forward in support of or in opposition to the Tentative Plan. Chairman Piland closed the Public Hearing. Commissioner Fish moved to approve Resolution #257, and Commissioner Galley seconded on the Tentative Plan for Land Partition with the following changes, deleting Condition #1 on Exhibit "A", changing the word "this" to "future" in Condition #3, and Condition #5 to read " In the event that the well or the septic system fail, the developer will either replace the system or discontinue use of the dwelling." relating to Forest Glen Development on property located in the southeast quadrant, west of 1-5, east of Hopkins Road and Pittview Avenue at 37 2W 11A TL 1800, 37 2WS 11D TL 100, 37 2W 12B TL 500 and 37 2W 12C TL 3200 and 3300 (Applicant: Gary Whittle for Pacific Crest Properties, Inc.)Roll Call Vote: Fish,yes; Galley, yes; Governor, yes; and Johnson, yes. The Motion carried by a majority. An amendment was entered to have the Chairman sign the Resolution when prepared, and bring it back to the Planning Commission at a future meeting for their review. Roll Call Vote: Fish, yes; Galley, yes; Governor, yes; and Johnson, yes. C. Public Hearin^ Review and Determination for Site Plan for construction of Four Unit Apartment Building located at the northwest corner of Glenn Way and Snowy Butte Road on 37 2W 10AC TL 600 (Agent: Joseph LaValle for Property Owner Dan Renard) Chairman Piland opened the Public Hearing. D M Rubaloff reviewed his Notice of Hearing and the criteria for decision. Rubaloff 0 stated that the Commission could approve or deny the site plan, they could continue the hearing. If they come to a decision to approve or deny, that N decision is summarized and taken to the City Council. Rubaloff referred to his Ul Memorandum dated June 29, 1993 and the attached exhibits: Notice of Public Hearing dated June 16, 1993, Mailing List of Property Owners of Record within 100 foot Radius, Maps, Site Plan Application, Staff Report from Planning and Zoning Department dated June 21, 1993, Staff Report from Public Works Department, dated June 14, 1993 and Chronology of previous land use actions, and entered them into the record by reference. Rubaloff stated that after research and review, staff had discovered that a standard that applies to corner lots, no parking facilities to tot CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Nine include maneuvering, parking, stalls be located in the front yard set back. (20' along Glenn Way, 20' along Snowy,Butte). Staff discovered that when this partition was finalized there was a variance granted along Snowy Butte Road which allowed the Applicant to place parking within 10 feet of the required set back. For the record, that variance, most likely is in place right now. Rubaloff referred to page 53 A, which was handed out to the Commission and entered into the record. Blanchard referred to the fact Snowy Butte Road as an unimproved Right of Way dedicated to the Public. Snowy Butte should be improved to a City Street Standard. Rubaloff stated that the improvement required back in 1979, for the Minor Land Partition, the street was to be a one-half street improvement. (36' of pavement, curbs and gutters). Blanchard said this was a little bit more than one-half street. Farber stated that Oregon Revised Statutes state that substantial changes cannot be made to a Land Use Action decision, unless the City and Developer agree after Final Plat is recorded. Separate deeds had to be recorded to 0 establish parcels. Rubaloff said the City did not have any record of deeds. There were no conflicts of interest or ex-parte communication. Applicant's Agent, Joe LaValle came forward in support of the Site Plan. He stated that he realized that they would not be able to do the Four Plex, but would probably come back a revised site plan for a tri-plex. No one else came forward in support of, or in opposition to the Site Plan. Rubaloff said that if the applicant wants to apply for a tri-plex that with the existing variance, there should be room for parking. Commissioner Farber moved to continue the Public Meeting on the Proposed Site Plan for construction of Four Unit Apartment Building located at the northwest corner of Glenn Way and Snowy Butte Road on 37 2W 10AC TL600 (Agent: Joseph LaValle for Property Owner Dan Renard) to July 20, 1993. Commissioner Johnson seconded the Motion. Roll Call Vote: Farber, yes; Fish, yes; Galley, yes; Governor, yes; and Johnson, yes, the motion carried unanimously. CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Ten D. Public Meeting - Review and Determination for Final Plat for Land Partition located on Highway 99, North of Crater High School. 372W 3B TL 1500. 1503. & 1504 (Applicants: Northwest Commercial Construction and State of Oregon). Chairman Piland opened the Public Meeting. Rubaloff reviewed his Memorandum of May 24, 1993, and the attachments, Tax Assessor Map, Application for Final Plat, Public Works Staff Report dated June 24, 1994 and Resolution #571 Approving Minor Partition (372W 36 TL 1500)(The original Resolution) and entered them into the record by reference. Rubaloff also referred to the condition that the Developer install Highway 99 improvements. The approach that Staff has agreed upon is that the practical way that this be done is through a Deferred Improvement Agreement. Rubaloff gave a brief history. and background, and that this land action does not necessarily indicate that the development is just around the corner, but that they are back to the Planning Commission to finalize the Land Partition. Applicant Doug McMahan, Hoffbuhr and Associates, 1062 E. Jackson, e Medford, Oregon, Agent representing the State of Oregon and Northwest Commercial Construction, commented on the Public Works Conditions, Item 2, Condition b. that Parcel 2 provide a 15' Storm Drainage and Easement to benefit Parcel 1, that he had a copy of the Bargain Sale Deed from N.W. Commercial that conveys to the State of Oregon the 15' easement for Sanitary and Storm Drain purpose. He pointed out that the Deed has not be recorded, but handed in a copy to the Commission for the record, and that the Applicant D will provide the City with the Original Deed, so that it can be recorded at the same time the Final Plat is recorded. n Rubaloff handed out copies of the Deferred Improvement Agreement and -NJ proposed Resolution 258. That Item 2, Condition #b in the Public Works N Memorandum of June 24, 1993, be changed to read that Parcel 2 shall provide one 15 ft. easement which would include both sanitary sewer and storm sewer. No one else came forward in support of or in opposition to the Final Plat. Chairman Piland closed the Public Meeting. 0 Tot CITY OF CENTRAL POINT Planning Commission Minutes July 6, 1993 - Page Eleven Commissioner Fish moved to approve the Resolution 258 granting Final Plat Approval for a Land Partition with the condition that the Applicant sign the Deferred Improvement Agreement on the 15' Easement. (Applicant: Northwest Commercial Construction) 37 2W 3B Tax Lots 1500, 1503 and 1504. Commissioner Governor seconded the Motion. Roll Call: Farber, yes; Fish, yes; Galley, yes; Governor,yes; and Johnson yes. The Motion carried unanimously. E. Public Meeting Review and Discussion regarding Annexation of Property located on Chicory Lane north of Timothy Street (37 2W 1 ODA TL 100) Chairman Piland opened the Public Meeting. Rubaloff gave a brief report covering his Staff Report of June 29, 1993, and referred to the attachments, a Map, Excerpt of May 20, 1993 Council Minutes, and Letter from Virginia Brown, dated June 11, 1993, and entered them into the record by reference. That the City is notifying all the agencies prior to the Public Hearing on July 15, 1993. The City has a plat (not in Planning Commission Packet) this property is in a R-1-6 Zone. There were no conflicts of interest, Commissioner Fish declared a possible ex- parte communication. No one came forward in favor of or in opposition to the proposed annexation. Chairman Piland closed the Public Meeting. Commissioner Farber moved that the Annexation of Property on Chicory Lane north of Timothy Street(37 2W 1 ODA TL 100) be recommended to the Council for further Action. Commissioner Johnson seconded the Motion. Roll Call Vote: Farber,yes; Fish, Galley, yes; Governor, yes; and Johnson, yes. The Motion carried unanimously. V. MISCELLANEOUS - None VI. ADJOURNMENT - There was a minute motion to adjourn. There was a unanimous Aye vote. The Motion carried.The meeting adjourned at 11:20 p.m. PLNCOM.793 00f