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HomeMy WebLinkAboutMay 21, 1974 Central Point Planning Commission Minutes Meeting of May 21, 1974 I. Meeting was called to order by Chairman Cal Bowers. II. Roll Call- Members present were Chairman Bowers, Bradshaw, Holbrook, Banks, McManama, Zieser, Loveland. Members absent were Curry and Morrison. Approval of minutes - Chairman Bowers asked if minutes were available from the Special Review Board meeting. Administrator Young said• the minutes were not typed. Chairman Bowers asked for additions or correct- Lion to the minutes for the Commissions Regular meeting of April 16, 1974. Since there was no response, Chairman Bowers ordered the minutes be accepted and filed as read. III. Old Business A. Chairman Cal Bowers described the Van Weyts Market storage addition and explained the Plan Review Boards comments and City Councils directive regarding review of Ordinance pertaining to off-street loading and unloading berths required of all buildings over 5,000 square feet gross area. Chair- man Bowers stated that he felt that all ordinances of the City should be upheld and that he would explain five conditions he would recommend for inclusion if the building addition were allowed by majority vote. Chairman Bowers asked if the owner or builder recognized in the audience would like to add anything in the way of clarification of their project. Mr. Van Wey stated that everything had been considered in the meetings with the Commis- ' sion and Council, but said he would like 'to see a motion to approve the whole plan. Chairman Bowers described the demonstration on truck parking at Van Weyls Market which was for the benefit of Planning Commissioners-and City Council members during the unloading of a 651 truck and trailer, and, then recommend- ed approval of the building- plan of Van Weyls storage addition with the following stipulations: 1. Add a door to the wall on the west side of proposed structure setback from the sidewalk, inboard side of the sidewalk, at least 10 feet. Commissioner Holbrook asked if the sidewalk referred to was on the north side of Oak Street. Chairman Bowers stated that the sidewalk described was on the north side. Glen Bessonette, Builder, said he thought that if the door on the west side of the proposed building were moved 10 feet, the door will be under a glu-lam beam. Chairman Bowers informed Mr. Bessonette that a quick mathematical check of the dimensions would show 10 foot setback would not be under glu-lam, but the measurement was an°at least" 10 foot requirement as setback. Chairman Bowers asked if the owner had any comments on that restriction. Mr. Van Wey said he agreed to the aforementioned stipulation. Chairman Bowers said condition number 2 was as follows: Page 2 III. Old Business (continued) 2. Plans and specifications as presented will be followed with respect to all ordinances, codes, regulations of CentralPoint and the State. 3. Said plans drawn by M. Flatebo, under the ordinance for off-street loading and unloading berths for minimum 5,000 square feet and maximum 30,000 square feet shall require the owner to create said berth on the west side of the new wall with the distance left to the discretion of the owner by order of the Commission. 4. Recommendation to City Council to prohibit sidewalk parking at any- time by any motor vehicle. The owner will be allowed the courtesy of curbside loading and unloading only; not to impede traffic, vehicular or pedestrians. Chairman Bowers requested the Commission discuss any or all suggested requirements. He also informed members of the Commission that any Commissioner intending to obstain or not vote has the right to do so, but should, also, abstain from the discussion. Commissioner Zieser asked if the hydraulic lift was under consideration or was it to remain as it is. Chairman Bowers said that the Council and Commission had discussed the lift many times and Council Administrative Committee had approved a safety lock as sufficient for the lift. If the lift is at sidewalk livel when not in use and owner persists in use of hoist, owner.=,must then submit certification to absolve the City of any liability. Commissioner McManama asked if the south door remains in the plan for the new addition. Chairman Bowers replied that the south door was in line with the Van Wey Warehouse across Oak Street and was to be installed as shown on the plan. Commissioner Bradshaw inquired if there would be two doors on the west ' side and one door on the south side. Chairman Bowers stated that one door on the west side, two ':other doors were shown on the Plans. Further, he said that Bessonette and he (Bowers) had agreed that the additional doors will take the big trucks off the street. Commissioner Banks indicated his approval of the plan and stipulations. Commissioner Holbrook asked for clarification: of Condition No. 3. Where is loading berth to be installed. Chairman Bowers answered by producing a drawing that Bessonette and Chairman Bowers had worked out so everyone could see that the berth would go on the west wall of the proposed addition. Then, he asked if there were any further questions from any Commission members. Commissioner Loveland said he felt that the Plan and conditions were "OKI'. Commissioner Holbrook asked if we had revised drawings to show all proposals. Glen Bessonette indicated that four (4) sets were in the City folders. Chairman.Bowers expressed the heed to "get rid of old plans and retain revised plans with door on the west side shown". Also, he wanted several other conditions to be added to his recommendations. page 3 III. Old Business (continued) 5. As referenced to the revised floor plan, marked and initialled as the , "Revised plan", and so noted by the Chairman, is purported by. the contrac- tor as revised by the Consulting Engineer. Chairman Bowers asked if there were any additions from the proponents on Item 5. There was no response. 6. Utilizing northerly sidewalk for storage purposes except for temporary unloading shall be prohibited. The Chair called for discussion or a motion. Commissioner Zieser requested clarification on the lift and that the minutes of the Planning Commission meeting contain whether or not the lift will be left in the present location. Chairman Bowers remarked that the City Council has addressed the lift problem and condoned a locking device to be installed in the. lift as a safety latch at the expense of the owner. The Commission shall not consider the lift because the Council has ruled. Commissioner Zieser said that the Council and Commission should not see the hydraulic lift problem again. Commissioner Zieser moved that the Planning Commission approve the Van Wey Storage area Addition Plan with the stipulations (1 thru 6) as stated. Motion was seconded by Commissioner Banks. Chairman Bowers asked the Commission to signify by saying "aye" if in favor of the motion. The motion was passed unanimously. Chairman Bowers directed that the building permit could be issued. B. Public Hearing - City of Central Point Corporation Yard. Chairman Bowers opened the public hearing by saying that the advertisement in the Medford paper called for a re-zoning from R-1-6 to M-2 zone which would be 'spot" ,zoning and the wrong classification anyway. He inquired about the vacation of the alley that had to be vacated, also. Administrator Young answered that the Council enacted an ordinance to vacate the alley. Chairman Bowers asked if there .were any citizen comments on this matter. Mrs. Lorain Tate, City employee who lives across the street from the proposed zone change, said she felt the new addition to the shops will be an asset to her area because it will replace an old tin building-. Chairman Bowers said item Number 1 for the Comission is that the proposed - zoning is in opposition to the zoning ordinance and referred to the Compre- hensive Land Use Plan which shows a "public" use. The only course for the Commission is to recommend denial for zoning as M-1 or- M-2, but recommend to the Council to change Lots 10-11, Block 7 to "Public" specifically for the use intended, and since the Comprehensive Plan is to work in concert with the Planning Zone, to amend the Comprehensive Plan. Commissioner Zieser asked if shops were. existing in R=1-6 Zone? Chairman Bowers stated that shops were in R-1-6 Zone resulting from an oversight of previous Commissions and Council, as well as incomplete Comprehensive Plan. Therefore, he would recommend Council take appropriate action to remedy the situation. Page 4 III. Old Business (continued) C. Maintenance Yard Garage Addition Plan Review Commissioner Bradshaw asked if the building plans had been approved. Chair- man Bowers asked if City Engineer Westwood had returned reviewed plans. Mrs. Tate, Staff Member, said the Council had approved the plans, but she did not know about Westwood. Administrator Young told the Commission that the plan had not been returned by Mr. Westwood, but that they were adequate. Chairman Bowers commented that he would entertain a motion to approve the plans with re-zoning as «Publiclt use. Commissioner Banks so moved. Commis- sioner Loveland Seconded. Chairman Bowers asked if there were any other comments or questions. As there were none, the motion carried unanimously. D. Addition to the Ffirst National Bank Chairman Bowers described the project and reported that the review board had worked with Wayne Strugle, Architect, to revise the parking plan and ingress and egress access. He further said that the planter box on the Fourth Street side and the three curb openings on the Fast Pine Street side were to bd revised as a result of the study session. Mr. Strugle had submitted revised plans to the. Chairman allowing ingress and egress on Fourth Street in the middle. of the block; the traffic would be controlled by the Fast Pine Street traffic light according to Chairman Bowers. To eliminate a hazardous turning, causing traffic congestion on East Pine Street, Chairman Bowers stated that a sign was to be posted facing east at the curb opening reading "Do Not Enterr' and a "No Left Turns, sign to prevent left turns out of the parking area onto East Pine Street.' Commissioner Zieser wanted to know which side of the street would the signs go on. Chairman Bowers said that all regulatory signs will be on the owners property and should be owner's responsibility as part of the requirements. Commissioner Holbrook asked what would be controlled by "No Left Turn". Chairman Bowers answered that the sign on the owner's property would prevent hazardous turning off Fast Pine across traffic, but if the sign was placed on the north side of East Pine Street that the traffic wanting to turn left at Third Street would become confused. Further, he said he did not believe Fourth Street needed signs at this time. Commissioner Zieser questioned the adequacy of the width of the traffic lanes within the parking lot. He measured it and said it shows 16, width. After a general discussion, Chairman Bowers asked for a motion or further comments of the Plan. Commissioner McManama moved that the Plan be approved with signing stipula- tions as proposed by the Chairman and that all building codes, regulations, and ordinances be enforced and met. Commissioner Ziewer seconded the motion. The motion carried unanimously. IV. New Business A. Conditional Use Permit - Dr. Max Flowers Chairman Bowers asked the proponent to explain his application. Mr. Tom Page 5 Phelps, representative of owner, stated that Dr. Chance formerly used the property as a doctor's office.and that there was adequate off-street parki IV. New Business (continued) A. Conditional Use Permit - Dr. Flowers (continued) Commissioners Banks, Zieser, and Bradshaw questioned.Mr. Phelps about parking off-street and use of the hospital area. Mr. Phelps said the property the hospital is built on has a continuous easement for parking. Commissioner Zieser asked tf the structure was existing. Commissioner Banks moved that the Conditional Use Permit be approved. Member Bradshaw seconded the motion. -The motion was approved unanimously. B. Plan Change - Preferred Structures Co., on Dr. Roberts' Medical Bldg. Representative of the proponents; Mr. Lynn Schroeder, stated the need for the plan change was for better control of entry into the waiting area and it consisted of removal of a door. He said he felt that proper procedures and U.B.C. had been followed. Dr. Alvin Roberts intervened saying that he needed the control by one receptionist. Administrator Young said that the U.B.X. was, in this case, a matter of interpretation as to whether the door could be eliminated, but that if the State Fire Marshall would properly stamp the plan and sign them as propose withour a second door in the waiting area. the City Staff could allow it; according to U.B.C. Commissioner Banks moved that the plan change be approved with stipulations of signed, stamped plans being submitted from the Fire Marshall's office. Commissioner Holbrook seconded the motion. It xas carried unanimously. V. Unscheduled Matters A. Center Restaurant -- Bob Jantzer, agent Chairman Bowers indicated that Bob Jantzer had contacted him regarding a proposed fascia remodel at the Fast Pine Street entrance. Mr. Jantzer stated that no structural changes were anticipated, only architectural; which encompassed two window replacements and two new doors. Chairmen Bowers asked that the plan include double-acting doors and referred to the fascia brick as not structural. He, also, specified that tempered plate glass must be installed in Fire Zone I in all doors and windows. Commissioner Banks moved to approve the plan with the conditions specified by the Chairman. Commissimner.McManama seconded the motion. All Com- missioners present voted in favor of the motion. B. Thetford House request Chairman Bowers discussed a letter from Darrel J. Thetford regarding building a home in Valley Estates Subdivision during a period of time. gage 6 V. Unscheduled Matters (continued) While the home was under construction, the owner proposed living in a double car garage that will be constructed first. Mrs. Thetford, present at the meeting, said they would go along with anything the City required and will, if allowed,�:complete the building in one year. Chairman Bowers warned that the Commission to consider the precedent- by approving the request. Further, storage of materials, policing, the need for more housing, inflated prices and costs, convenience, should all be weighed for import- ance. Commissioner Zieser said he felt the Commission should be apprised of the financing of the whole house before approving. Commissioner Holbrook said he thought if approved, a time limit should be set for completion of the whole house. However, he said he wanted .to know what governs such a request? Chairman Bowers replied that the Subdivision requirements, U.B.C. minimum sizes, all facilities, rules of occupancy. Commissioner Zieser asked if he could make a motion at this time. Chair- -man Bowers said that it might be a good idea to get Valley Estates require- ments for the full picture. Commissioner Zieser said it was wrong to allow occupancy in a garage, too many unknowns. Commissioners Bradshaw, McManama, Banks, Loveland, all, said they were in favor of turning the request downt Commissioner Holbrook said he was _ undecided. Commissioner Zieser moved to deny the request. Commissioner Loveland seconded the motion. Commissioner Holbrook said he was in favor of seeing all subdivision requirements. Upon voice vote, the motion for denial was passed. C. Chairman Bowers outlined in land use planning soils study made by the Dept, of Agriculture and presented at the Study-Review Board meeting. He suggested everyone read and idgest the book for future development. He, the, referred to the correspondence from Council for Oregon Planning and requested Commission members to fill out forms so staff can send them in at the earliest convenience. D. As a report on the progress of the mobile home ordinance, and general plan for approach to Subdivision ordinance, Chairman Bowers explained that the Staff was typing the mobile home park ordinance, and that the Spring- field Subdivision Ordinances will be considered beginning at the next Tuesday study session. Chairman Bowers indicated Commissioners Bradshaw, McManama, Loveland were on the Parks Committee. VI. Adjournment Commissioner Zieser moved that the meeting adjourn. Commissioner Mc%nBma seconded. The vote was unanimous.