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HomeMy WebLinkAboutJanuary 16, 1973 Regular Meeting City Planning Commission January 16, 1973, Meeting called to order at 7:30 P.M. Those present were Bowers, Bradshaw, Banks, Hull, McBee, and McManama. Absent: Dixon Minutes of December 19, 1972 meeting were approved as mailed. Chairman Bowers gave his year report on the strides the:Planning Commission had accomplished in 1972., Items of note were the number.of conditional use permits granted, the preliminary approval, of 193.3 acres recommending annexa- tion to the City;, various hearings on construction, and, being instrumental in getting Ordinance #1068 passed. This Ordinance is a valuable instrument allowing for powers of review, construction requirements, landscaping, future planning growth, etc. through the City. Another noteworthy item for 1972 was the various Planning Commission meetings with Land Use Planning to develop new boundaries coordinating with the Jackson County Land Use organization; extend- ing out our current boundaries for. future growth. The 701 Planning Grant we received helps us to revise the zoning ordinance for more and better orderly growth for our future. Planning Commission members have been conducting this type of meetings twice-monthly holding joint sessions with Council as Review Board. Commission member Dixon arrived at 7:36 P.M. Chairman Bowers, continuing: Central Point's growth is, increasing so rapidly without orderly, growth, we will be a hodge-podge and be in an out-of-control situation before it could be realized. The Planning Commnisson has had before it a revocation of a Conditional Use Permit on a Central Point business, as an example. This, matter is still pending but the Commission's aim is to prevent such an occurrence in the future. As part of the Mayor's welcome, Mayor Jim McBee administered the oath of Office to the, new members. The oath was given to Jim Mayes, Ron Zieser, and Don Damon. Chairman Bowers directed them to their chairs behind the Council table. New member George Johns not able to be in attendance this evening). Mayor McBee, as a former member of the- Planning Commission, gave a brief message to- the Commission stating that working harmoniously, attending all meetings is the best background for a well-organized. and successful Planning Commission body. He also stressed that if a member cannot attend a scheduled meeting that prompt notification prior to a meeting because of con- flict of schedule is necessary in order to gain most effort from these import- ant meetings; enabling this body to perform to its best ability. Chairman Bowers thanked the Mayor for his good and timely advice. The Chair next entertained a motion at this time for the election of officers for the upcoming year. Member Banks nominated Bowers for office of Chairman and with no further nominations forthcoming, Mrs. Bradshaw moved the nomina- tions be closed. Banks seconded, and with an all in favor motion carried. Cal Bowers is continuing Chairman of the Planning Commission by a unanimous vote. For Office of Vice-Chairman, Ben McManama nominated Doreen Bradshaw. No further nominations heard and Hull made motion that nominations be closed. With all in favor, motion carried. Doreen Bradshaw was elected by unanimous vote. For Office of Secretary Mitchell Hull nominated Jim Mayes, Cal Bowers nominated Don Banks. With no further nominations made, Hull made motion to close nomina- tions for office of Secretary, seconded by McManama. Ballots were passed to all for marking by Chairman Bowers and returned to recording secretary for count. With a count of Banks five votes, and Mayes three votes, Don Banks was elected Secretary. The Agenda item of West Pine Garden Apts. development plan by Tom Malot, developer was next before the Commission. Hull requested brief review by Malot to explain to the new members his concept of these apartments for everyone's benefit before a-work-study session of the Planning Commission. Malot requested of this Commission to hear City Engineer's report before such a session is scheduled. Banks inquired of Malot of fire escape planning for egress from the second level. Hull inquired if all were knowledgeable of the location. Chairman Bowers requested the Engineer' s report at this time. -Engineer West- wood in his report dated October 3 stated from the planslsubmitted and the revised plans on file that several areas were -reportable: 1. contrary to UBC, one item of an exit sign from non-illuminating material. 2. question on soil- bearing capacity of the land site, 3. stair stringers and truss for recreation room and grades of the storm sewers not shown. Under "comments"- swimming pool must be approved by the Board of Health, heighth of guard rail not specified. Chairman Bowers inquired of Mr. Westwood regarding egress from 2nd story. Mr. Westwood stated that State Fire Marshall code requires 2 fire exits. New member Zieser inquired if there were not already 2 such buildings constructed by Mr. Malot in town. Mr. McManama affirmed that this is true. Chairman Bowers to Malot; for the Record are these duplexes or 4-plexes? Malot said they were 4-plexes and would be exactly the same design. Mr. Banks suggested a work/study session for January 30th at 7:30 P.M. to be held to review Mr. Malot' s plans for the;Ve'st Pine Garden Apartments. All agreed. Next order of business before the Commission was the Conifer apartments. Chairman Bowers stated that the impact study previously requested at the reg- ular meeting of December 19, 1972 was not available for tonight' s meeting-but is in process of compilation. Until the report is ready, this matter should be postponed for now. Stuart Foster, attorney for Conifer was recognized and stated they had complied with all of the City' s requests in this matter on November 7, 1972 and was informed an answer would be forthcoming in 45 days. Time was running out and he wanted and was entitled to this body's approval at this time. Chairman Bowers said that according to Ordinance #1068 the Planning Commission has the right of review after such a request is made; thereafter and for 45 days any reports the Commission feels is required. Mr. Foster said the Planning Commission was stalling and that they, Conifer, initially started this project last summer and after many requests to please this body, Mr. Foster wants the decision now. Robert Fletcher, representative of Conifer Apts. was recognized and he, sum- marizing made the following statements: 1. June, 1971 received option on the land for the FIIA housing project, 2. Property is properly zoned land for the purpose, 3. On June 30th the U.S. Government conducted a feasibility study and then on January 19th, 1972 plans for 50 unit apartments were approved although the land, according to Government regulations, 140 units would be allowed. In March, 1972 "they" approached the City for water and then in June, 1972 substantial plans were submitted to the City for their approval. July meeting stalled by referring this business for a hearing in August, in September, 1972 City Council adopted new plan review,procedure and accordingly, Conifer- submitted plans for corrections or additions ac- cording to the new procedure. On October 17th the later plans were turned down. Conifer, at this time,, employed legal counsel and the advice given was to make new application to the City with all new plans. This they did. Mr. Foster continuing: The particular study requested by the Commission at this. time is uncalled for and not relevant by this body. The Commission has no reason to deny this application, ,furthermore the density planned is sub- stantially below the level recommended by the Govt. study, as well as roads, parking, building elevations less than maximum requirements. Every single thing this body has requested has been complied with! Moderate income people in the range of $7,500. to $9,000. would be occupancy; not low income! ! ! as he, Mr. Foster believes this Commission feels would be the case; Open space, _ Federal project, etc. , all have been complied with so the Commission should make the decision without further stalling or his company will take whatever legal action is ,necessary. Mr. Foster informed all that "your ordinance does not require any such, "impact study". . . thank you." EnougWAime and money has been expended by Conifer. Mayor McBee speaking for the record; .The impact study is late because of the City Administrator's illness, however a rough draft is prepared. As a mem- ber of the Planning Commission, when Conifer 313 was presented to the City, the plans did not bear any instructions for its use. Mr. Fletcher stated that many telephone calls transpired with Mr. Hutton, many times, and these could be submitted "for the record". Mr. McBee reiterated that nothing in writing was before the Planning Commis- sion although it was discussed at the Planning Commission meetings. Corres- pondence back through their attorney contained suggestions which were not incorporated. Search of the Planning Commission. Minutes would be required. Mr. Foster said he had a copy of the Nov. 8, 1972 minutes mailed to. him by Mr. Hutton. Flood control, parking and width of driveways was adequate. Mrs. Bradshaw questioned the traffic problem that such a development would have on the City and the impact made. Mr. Foster said his development complies with R-3 zoning. Zoning is the problem said Foster, not,the site plan! Ordinance {1068 gives the Planning Commission the right to consider such items as "traffic" said Mrs. Bradshaw or we shall be remisss in our duties as a Planning Commission body. This development would increase the City!s population by 5%. Mr: Foster stated that this Planning Commission had alreimiy formed their opinion. Mayor McBee informed all that this was hardly the time for debate and it should be decided now. Member Mayes stated he was not familiar with this matter and. he would be. unable to make a decision, feeling the 2 other new members present would be in the same situation as he. Mr. Stamper, from the audience, stated he felt the capital outlay by these developers would not be 110th of the value of those people who were present tonight as he has attended prior meetings and had heard the developer' s story before. Chairman Bowers ,closed this matter from further discussion, stating that the impact study on Conifer would be available for all interested parties, Fletcher, Foster, new membersi etc. and inquired if January 30th meeting date would be the best to fully determine for'the citizeiis.•of Central Point for now and in the future for orderly good growth whereupon a decision can be made. By roll call for Study Session on January 30th, or decision now by members: Damon, Mayes, Banks, McManama for study session; Bradshaw, Hull for decision now, with Zieser abstaining; stating he knows both Mr. Foster and Mr. Fletcher and had prior work with them in the 1960s. Voting of 4 to 2 for a work study session on January 30th with Commission's decision available for the February meeting. Banks made motion for decision on Conifer at the February 20th meeting seconded by Damon, all in favor motion carried. For the third item on the Agenda- Site plan approval for multiple dwelling at 8th & Cherry, Bob Knight, Agent. As Mr. Knight wa4ll and unable to attend Chairman Bowers stated that this be moved to January 30th study session. Mrs. Bradshaw requested the Engineer' s report on this matter. Chair recognized Mr. Westwood and giving his report; under "violations" from plans submitted- item 1. Code requires tempered glass in doors, bathtub enclosures to be 6' in height, joist lengths have been exceeded, and 1 structural beam not dimensioned. Under "comments"- regarding setback- unable to determine if site is an interior one or on corner. Setback is not adequate if on corner. Mr. Westwood suggested further that the crawl space could be designed for draining. No new business was brought before the Commission at this time so Chairman Bowers moved for "Correspondence" stating he had received a communication from Mrs. Willie Germann regarding the matter of off-site sewer funds for the Pine Crest Subdivision. As Mrs. Germanm is in Ohio, she is not available to take up this matter at this meeting. Chairman Bowers stated he received also a letter from the Dept. of Environmental Quality saying a local task group would be formed initiating several resources study programs. Chairman Bowe4spoke to the Planning Commissionmembers at this time stating that this body is known as "whipping boys"' Decisions can be wrong as well as right. Diligent homework is the answer and firm commitment on an unbiased level is his promise to the Commission. Dedication by doing the best job we can is our goal. Hull inquired if we had any later report on Conifer. Westwood stated he did and the report was on file. Banks stated that the 30' street request has up- to-now been ignored. Hull felt the main issue before this body regarding Conifer is the traffic hazard created, Banks stated he felt the impact would be on the schools. Bowers commented on recent trip to east coast stating that "hodge-podge, stack-em-up conditions" of east and south and other places leaves people smothered with no place to turn around. With millions of acres undeveloped we must develop our City for tomorrow formulating ordinances to make tools with which to do what is necessary; each has a bearing one to another and he feels we are striving in the right direction. Mr. Dixon, from the audience, stated he know of conditions of 62 million ' .people in Germany in acreage the size -of Oregon where "stack-em-up" con- ditions 'are present! No further comments, the Chair invited motion for adjournment. McManama motioned for adjournment with Banks seconding. : All in favor, motion carried. Meeting adjourned at 8:40 P.M.' Tape recording: 1 to 417 feet)