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HomeMy WebLinkAboutAugust 15, 1972 City Planning Commission Regular Meeting Augustl5, 1972 The meeting was called to order at 7:40 P.M. by Chairman Backes. Present were Banks, Bradshaw, Bowers, Burton, Dixon, Hull , McBee, McManama and Chairman Backes. The Public Hearing on the application of Millie June Savage for a conditional use permit to allow a, home occupation as a bookkeeping and tax service in her residence at 447 Grand Avenue continued from the meeting of July 18, 1972 was opened by Chairman Backes. No comments or questions were forthcoming from either the public assembled or members of the Commission. The hearing was closed at which time the absence of a business license for the time Miss Savage had been in business was brought before the Commission. Miss Savage indicated she had been in business at this location for approximately 3 years. On a motion by McBee, seconded by Bowers the Conditional Use Permit was approved subject to the payment of one year's business license fee in arrears and the fee for the current year which would total $30.00. Motion carried by unanimous affirmative vote of Commissioners present. The Preliminary Plat for Valley Estates Subdivision Cupp Property) located south of Hopkins Road was next presented for approval by the Commission with comments as furnished by the City Engineer dated August 14, 1972. The plat was examined by members of the Planning Commission and explained by the City Administrator who also introduced Mrs. Claudia Blackham, local supervisor, Mr. R. C. Youngs, General Manager, and Mr. Clyde Oldham, member of the firm; all representing Western Consolidated Development Corporation, developers of the proposed subdivision, who were present to answer questions. Questions that were raised included the type and design of the structure to cross Mingus Creek at Hemlock. It was pointed out that this item would be a specific item to be engineered and presented for approval by the City Engineer at the time the final plat was presented. A question was raised concerning the location and relocation of Mingus Creek and Mrs. Blackham informed the Commission that the channel would be deepened to better delineate the creek and the sides would be built up a slope which would discourage children getting into the Creek. All steps necessary to prevent flood damage to the subdivision and the adjacent development would be taken. The plans for the park would include minimal lands- caping and the installation of play equipment for children. A general but thorough discussion of sanitary facilities was held when it was point out, but that Bear Creek Valley Sanitary Authority was studying the situation to cooperate in beginning the West Medford Truck System from the 42" stub to the interceptor located near the southbound on-ramp at the 1-5 Freeway. It was pointed out that if all affected could cooperate, the development could reverse the grade of approximately 700 feet of main proposed for Hopkins Road. The City Engineer's recommendation to the City Administrator consisted of the following items: "The following comments were noted during review of the proposed Valley Estates Subdivision: 1. The following street names are either in conflict with existing names in Jackson Countv or are close to the same street names as an existing street: a. Willow Road b. Clayton Court c. Georgina Avenue has the same alignment as Freeman Road. This will be difficult to establish house numbers. 2. One foot street plugs for all stub streets. 3. The alignment of the Hemlock-Freeman Road intersection should be approximately 900 . 4. The log dimensions on Block 5 do not agree with the drafting; this will affect the alignment of Hemlock Avenue. 5. Where street drainage is released -into the park site and the existing drainage, the development should provide for adequate connections and also provide adequate channel size for dis- charge volumes. 6. The fillet on Lot 8, Block 1 may be eliminated._ 7. Right-of-way lines at Edwina Avenue and Libby Street should be aligned. 8. The tentative plat show a 16" water line by the City of Medford. It should be noted that the developer will be required to con- struct a parallel line to serve the subdivision. 9. The tentative plat indicates this development connected to ' the existing city 'sanitary system. I would recommend that dis- cussions be held to connect this development to the Bear Creek Sanitary Authority interceptor. Respectfully submitted, MARQUESS & MARQUESS /s/ C.P. Westwood, P.E." On a motion by Banks, seconded by Hull the preliminary plat as presented was approved subject to all the recommendations of the City Engineer by a unanimous affirmative vote of commissioners present and voting. During the discussion it was pointed cut that by retaining item 9 it allowed further progress in desingnng the sanitary sewer to go directly into Bear Creek Interceptor than to back through all the City to eventually get into the interceptor. The next matter before the Planning Commission was the presentation for acceptance of the Malabar Estates Subdivision Louis D. Farnsworth, owner and developer, Per Zimmerlund, Engineer. The City Engineer presented his recommendations in two pages of comments. the map was examined by the Commissioners and it was pointed out that only one unit was scheduled to be improved at this time. It was requested that off-site sewer construction be under the Bancroft Act and assessed against the lots of Unit 1 and against Mir. Farnsworth personally representing his personal interest in Unit #2. Assessments would be paid off- as lots in Unit 1 were sold. It was pointed out that a letter requesting authority for the City`,to serve this area with water had been sent to Medford Water Commission and tentatively it was learned that water available off Chickory lane from Elk City Water District would not be available unless the area annexed to the Elk City Water District. No word had been received from the Medford Water Commission. The lot frontage of those properties on the cul-de-sacs was questioned as pointed out in the City Ergineerts recommendation and it would appear that the cul-de-sac could easily_berome one continuous driveway. Some discussion was held on the improvement of Chicory Lane and the methods of screening the development from the timber business lying to the east of this property. A general discussion ensued on the balance of the City Engineer's comments, Mr. Farnsworth offered his reasoning on the overall design of the proposed development and concluded by indicating an interest in cooperating for any possible improvement. On a motion by McBee, seconded by Bowers the approval of the preliminary plat was continued until the next regular meeting of the Commission (September 19, 1972) and the developer was asked to confer with the City Engineer in an effort to comply with his recommendations. Motion carried by a unanimous affirmative vote of Commissionmembers present and voting. The City Engineer's recommendations to the City Administrator, while not officially accepted, were generally acceptable and are recorded at this time for a matter of the record. "Re: Malabar Estates Dear Sir: The following comments were noted during the review of the subject subdivision: 1. The existing Chicory lane has not been developed in this subdivision. This is an existing public right-of-way with houses fronting on to the right-of-gray. It is my recom- mendation that the existing right-of-way be widened, improved to City standards and utilized by the developer. 2. The drainage designated as Crooked Creek is also known as Daisy Creek. this drainage has a history of flooding during periods of high flow. Any approval of the tentative should be subject to acceptance of correction drainage and prevention of flood water onto the abutting lots. 3. The proposed 60 foot cul-de-sacs are greater than is standard 1\45'-50t). This provides greater frontage at property line, however, if the standard 371 pavement section is constructed the frontage at the curb line will be as follows: As shorn on plat at curb line 501 ------------------------------------- 35' 531 ---------------------------------------- 30f 401 ----------------------------------------- 25' 501 -------------------------------------- 30' 481 ----------------------------------------- 30' L 181-2.0, driveways will create nearly one continuous driveway throughout the cul-de-sac. I recommend that the irregular shaped lots have the standard minimum frontage at the normal ' 20-ft. setback line or at 701 from the center of the cul-de-sac. 4• Onyx Circle conflicts with same name in Eagle Point. Oakmont conflicts with Medford name. - 5. *Traffic movement at Onyx Circle will be confusing. While the approval may be for Phase I only the re-design of the lots around Onyx Circle may affect Phase I lot layout. 6. All Fillets should be 20 foot radius. 7. Sewer and water service should be reviewed and a proposed layout submitted. A sewer is available for the developer in Haskell Street and south of Hiatt lane. Water is available in Chicory lane northeast of Crestview Circle.through the Elk Water District or in Snowy Butte lane at Haskell Street. The Chicory Lane connection will require negotiations with the Elk Water District while the Snowy Butte connection will require communications with the Medford Water Commission to determine if additional water services are available in this area. Respectfully submitted, Marquess & Marquess /s/ C.P. Westwood, P.E.1, ?r. Robert F. Russell, Agent for W.L. Moore Construction Co., purchaser and developer of Moore Park Annexation and subdivision next presented the preliminary plat for. commission approval. A copy of the written recommendations of the City Engineer was presented to each member of the Commission. After due consideration and discussion and all questions apparently answered the plat was approved. On a motion by Sowers seconded by Ranks and a unanimous affirmative vote of commission members present and voting, the preliminary plat as presented was approved subject to all recommendations of the City Engineer. "Re: West Pine Villa Subdivision Dear Mr. Hutton: The foll&king comments were noted during the review of the proposed extension of West Pine Villa Subdivision: (Moore Park Subdivision) (writer's note) 1. Rename the east-west streets (for discussion i will refer to the short stub streets as N and S). 2. Reduce the turning radii on the S Street to 25 to permit the control of traffic movement. 3. Re-align the N Street-Marion Way intersection as a tee intersection with N Street extending to the westerly property line. This alignment may then ventilate West Pine Villa D (parent and all extensions) to Grant Road. 4. Reserve one foot street plugs on the west end of N street - and the south end of P"arion WAy. 5. Construct 811 sanitary sewer entire length of Marion Way and N Street with outfall into existing sewer at intersection of N Street and Donna Way. 6. Construct 61, water line entire length of Marion Way, N Street and S Street. 9. Developers plans for the remainder of lot 13 and 25 West Pine Villa. 8. Use 20t radii as typical at intersections (excepting point 2). Respectfully submitted, JgARQUESS & MARQUESS Isl C.F. Westwood, P.E. Consulting City Engineer." The next item brought before the Planning Commassion was the D continued matter of determining the off-site benefits to the sanitary sewer constructed as a necessary off-site public im- provement to the Pinecrest Subdivision, Willie and Lulu Germann, developers. This matter had previously been considered by the City Council and the Planning Commission and had been referred to the City Engineer to compute the benefit and then upon.the advice of the ' City Attorney had been referred to the City Planning Commission for final determination. The City Administrator described the situation and the problem in detail using the large wall map available. Each member of the Planning Commission was given a copy of a letter from C.P. Westwood, City Engineer dated duly 20, 1972 and addressed to the City Administrator on this subject. This communication was considered and questions that arose were answered. A motion by McBee, seconded by Banks to accept the City Engineer's report dated July 20, 1972 assigning the amount due by property owners benefited. These amounts to be paid to the City and remitted when received to Mr. and Mrs. Cenrann was adopted by a majority affirmative vote of the Commission. Commissioners Burton and Dixon voted Mayo. Following is the recommendation of the City Engineer which was adopted, "Re: Pine Crest Off-site Sewer. Dear Bob: The total off-site sanitary sewer construction costs for the Pine Crest Subdivision has been reported as $4.00 per foot for the 81, sanitary sewer and &175.00 each for three manholes. This amounts to $5,429.80 as the cost to construct 1226.2 feet of sewer. The potential acreage served by the off-site sewer includes (1) Pine Crest Subdivision @ 9.4 acres; (2) Sierra Vista Subdivision ' @ 10.3 acres; (3) Mazama Subdivision @ 18.2 acres; Temple Court @ 4.6 acres and the Carr property @ 1.2 acres, totalling 43.7 acres. My opinion of the proportional amount benefited by each of the above parcels is: Pine Crest: This was the initial subdivision-and was required to construct the sewer as a means to serve the subdivision. fie proportional cost of the sewer may be stated as the amount in excess of all other contributions. Mazama: This subdivision designed their sewers to be pumped to the west. At the request of the Administration. the sub- division routed the required pressure line into the on-site Pine Crest Subdivision. It is my opinion that due to (1) ground elevations within Mazama Subdivision being lower than Pine Crest Sewers; (2) the design of Mazama Subdivision being approved by the City without comment regarding an area-wide assessment; (3) the change to the contract requiring discharge into the Pine Crest Sewer was initiated at the City's request, therefore the direct benefit to the developers of Mazama Subdivision cannot be measured. Sierra Vista Subdivision: The design of the sewers within Sierra Vista Subdivision utilizing. the Pine Crest Sanitary Sewer requires 190 lineal feet less server than would be required if the existing line was not utilized. This amounts to a savings of $935.00 to the developer. Temple Court: En my opinion the subject sewer has no advantage to the Temple Court Subdivision. Walter Carr property: This odd-shaped parcel was incorporated into the original Sierra Vista Subdivision and in rely opinion should continue to be incorporated in the proposed subdivision ifdthe two owners can reach an agreement on the exchange of land. The benefit to the parcel can be assessed on an average basis as follows: $124.25/acre x 1.2 acres = 149.10 plus the cost of the 6-inch line that has been constructed to serve the parcel. Summary: The benefit of the off-site sewer constructed by Pine Crest Subdivision to the adjacent property is: 1. ?4azama Subdivision -------------------------- t0 2. Sierra Vista --------------------------------- $935.00 3. Temple Court --------------------------------- -8- 4. Walter Carr property ------------------------ 149.10=, ;Plus the cost of the 6-inch line Respectfully submitted, MARQUESS & MARQUESS /s/ C.P. Westwood, P.E." Reverend Paul Evans and Mr. Archie Purdy representing the First Presbyterian Church presented themselves requesting a permit to erect an informational sign on church property just off the West Pine Street right=of=way. The sign is proposed to be 3' x 7' and will be approximately five feet from the ground level to the bottom of the sign. Finding no code provisions for such a sign the matter was referred to the City Council assuming that they again could see fit to constitute themselves and the Sign Code Board of Appeals and consider the request and render a decision. Mr. Richard Johnson of Johnson Construction Co., San Diego next presented himself to request a Commission decision on the acceptability of his revised- plans for parking for his proposed development of property between Amy and Haskell Streets and adjacent to Oak Street. This proposal was discussed and it was brought out that in the absence of definite words. in the code that there could be a required 20, setback on all three streets (Amy, Haskell and Oak Streets). Under these circumstances his revised plan was still not acceptable. On a motion by Dixon, seconded by Banks and the unanimous affirmative a vote of the Commission members. General consensus of all interested parties, the matter was continued to the Work and Study Session of the City Council and Planning Commission to be held Tuesday, August 22, 1972. There being no further business to come before the Commission, the meeting was adjourned at 11:45 p.m.