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HomeMy WebLinkAboutBudget Minutes - April 10, 2002 IV. V. CITY OF CENTRAL POINT 2002/2003 BUDGET COMMITTEE MEETING MINUTES April 10, 2002 MEETING CALL TO ORDER City Administrator Jim Bennett opened the 2002/2001 Budget Committee meeting at 7:00 p.m. Mr. Bennett welcomed the new committee members and explained the budget process. INTRODUCTION OF MEMBERS Members present were: Council Members Mayor Bill Walton Dave Gilmour Dick Halley Kay Harrison Donna Higginbotham Dennis Richardson Bill Stults Citizen Members LeRoy Burkhart Jim DeKorte AI Myers Rick Rapp Mike Quilty Hank Williams Opal Heierle CARRY OVER BUSINESS FROM 2001/2002 There was no carry over business. ELECTION OF BUDGET COMMITTEE CHAIR Ci Staff Jim Bennett, City Administrator Bill Brugger, Finance Director Bob Pierce, Public Works Director Tom Humphrey, Planning Director Lois De Benedetti, Building Official Deanna Gregory, Deputy Recorder Mayor Walton opened the floor for nominations of a Chairperson for 2002/2003 Budget Committee. Dave Gilmour nominated Bill Stults as Budget Committee Chairperson. Kay Harrison seconded. There were no other nominations. Dick Halley made a motion to close the nominations. David Gilmour Seconded. Mayor Walton asked for those in favor to say Aye. All said Aye. Motion passed. Dave Gilmour made a motion to appoint Bill Stults as Budget Committee Chair. Kay Harrison Seconded. All said Aye. Motion passed. ESTABLISHMENT OF PERTINENT RULES FOR DISCUSSION Mr. Bennett explained the Rules for Discussion. A simple majority vote of members present will be required to pass any issue brought before the Committee. City of Central Point Budget Committee Minutes April l0, 2002 Page 2 A two-thirds majority vote of members present is needed to reopen an issue. An approved motion is needed to continue the meeting past 10:00 p.m. Last year a vote was taken after each department or fund budget was presented. The Committee agreed that they would continue with the same rules for discussion as presented in the budget document. VI. PRESENTATION OF PROPOSED BUDGET DOCUMENT BY BUDGET OFFICIAL Mr. Bennett briefly discussed the highlights of this years proposed budget. He explained the revenue sources by fund and fund balance trends. He explained the possible change in Franchise fees and the decrease of capital projects. Bill Brugger, Finance Director explained the Summary Section graphs and charts. 1. General Fund Resources Mr. Brugger explained the Resources for the City of Central Point. He stated that they expect a decline in Building Permits due mostly to a drop in Commercial construction. He stated that the property tax rate for Central Point will remain the same as last year at $4.4699 per $1,000 of assessed valuation. The Total Resources for the 2002/2003 Budget is $7,235,928. A. General Services Finance Director Bill Brugger explained that a significant increase in Personnel costs are as a result of higher health insurance costs. There are no proposed changes to staff at this time. Mr. Brugger explained that line item 01-11-69 should be $7,000 for Equipment Rental instead of $0. The increase in 01-11-73, Mayor, Council is for the travel and meeting expenses of Council Members because more Council Members are attending the League of Oregon Cities Conferences. Mike Quilty made a motion to approve the General Services recommended budget including $7,000 to line item 01-11-69 for Total Requirements of $732,196. Bill Walton seconded. All said Aye. Motion Approved. ~B. Building Department Building Official Lois DeBenedetti explained that there are no significant changes for the Building Department. She stated that the Travel and Training Budget amount is for continued training for the staff. Capital Outlay is for Computer Hardware. Mike Quilty made a motion to approve the Building Department Budget as presented. Opa! Heierle seconded. All said Aye. Motion Approved. C. Electrical Permits City of Central Point Budget Committee Minutes April 10, 2002 Page 3 Mrs. DeBenedetti explained the Electrical Permit program basic purpose and significant changes. She explained that the Contract inspector costs will decrease based on the expected level of building activity during the new year. She stated that the amount for line item 01-13-69 is a typographical error and should be reduced from $1,820 to $200. The Total Expenditures should be $71,709. Donna Higginbotham made a motion to approve the Electrical Permit Budget changing line Item 01-13-69 to $200. Dave Gilmour seconded. All said Aye. Motion Approved. D. Plumbing Permit Mrs. DeBenedetti explained the Plumbing Permit Budget is essentially the same as the Electrical Permit Program. There will be a decrease in the costs paid to the contract inspector. No other changes are recommended. Mike Quilty made a motion to approve the Plumbing Permit Budget as presented with total expenditures of $74,452. Dick Halley seconded. All said Aye. Motion Approved. E. Planning Department Planning Director Tom Humphrey explained the over all purpose of the Planning Department. He stated that staff has increased participation in GIS systems and Flood Plain management. The significant changes to the Planning Department Budget is to add a .5 FTE secretary. This position will be split between Public Works and Planning. It was suggested that the $2,500 proposed for Overtime be reduced to $1,000. Dick Halley made a motion to approve the Planning Department Budget reducing line item 01-17-51 overtime from $2,500 to $1,000. Changing Total Requirements to $330,283. AI Myers Seconded. All said Aye. Motion Approved. VII. ADJOURNMENT Bill Walton made a motion to adjourn. Dick Halley seconded. The meeting was adjourned at 9:10 p.m. to the April 17, 2002, Budget Committee Meeting. Dated y"~~-OZ Deanna Gregory, Budg Se etary