HomeMy WebLinkAboutCAP121312Central Point
City Hall
664 -3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Kelly Geiger
Ward III
Ellie George
Ward IV
Allen Broderick
At Large
Carol Fischer
Kay Harrison
Administration
Chris Clayton, Interim
City Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Human Resources
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
Kris Allison, Chief
CITY OF CENTRAL POINT
City Council Meeting Agenda
December 13, 2012
Next Res. 1347
Next Ord. No. 1967
L REGULAR MEETING CALLED TO ORDER — 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES - This time is reserved for citizens to
comment on items that are not on the agenda. Maximum of five minutes
per item, please.
V. SPECIAL PRESENTATION
VI. CONSENT AGENDA
Pg. 2 - 7 A. Approval of November 8, 2012 Council Minutes
8 -13 B. Approval of OLCC Change of Ownership for Purple
Parrot
14 - 15 C. Approval of Committee Re- Appointments for 2013
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
17-39 A. Public Hearing - Resolution No. , Requesting a
Public Hearing Before the City of Central Point Municipal
Court for the Purpose of Seeking Authority to Order the
Demolition of a Derelict Stricture Owned by Clyde and
Susan Olson Located at 332 N. Second Street, Central
Point, Oregon (Nolte)
41 -43 B. Resolution No. , Canvassing the Votes Cast at
the General Election Held November 6, 2012 (Clayton)
45-59 C. Resolution No. , Amending the Financial Management Policy for
the City of Central Point (Adams)
61 -63 D. Resolution No. , Adopting GASB 54 Fund Balance Reporting for
the City of Central Point (Adams)
65-68 E. Ordinance No. , An Ordinance Amending Chapter 11. 12.110 of the
Central Point Municipal Code Adding Language Clarifying System
Development Charge Credits (Samitore)
IX. BUSINESS
70-72 A. Request from School District No. 6 for Storm Utility Rate Discount
(Samitore)
74-75 B. Acceptance of Parks and Recreation Commission Report (Samitore)
77 C. Acceptance of Planning Commission Report (Humphrey)
VIII. MAYOR'S REPORT
IX. CITY MANAGER'S REPORT
X. COUNCIL REPORTS
XI. DEPARTMENT REPORTS
XII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIII. ADJOURNMENT
WA A
CAP121312 Page 1
CITY OF CENTRAL POINT
City Council Meeting Minutes
November 8, 2012
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingler, Kelly
Geiger, Carol Fischer, Kay Harrison, and Ellie George
were present.
Interim City Manager Chris Clayton; City Attorney Paul
Nolte; Police Chief Kris Allison; Community Development
Director Tom Humphrey; Finance Director Bev Adams;
Human Resource Director Barb Robson; Parks and Public
Works Director Matt Samitore; and City Recorder Deanna
Casey were also present.
IV. PUBLIC APPEARANCES
City Resident Doug Pfaff asked the Council if they would review a request to
name the Amphitheater in Robert Pfaff Memorial Park after his grandmother
Libby Pfaff. The park was renamed after the passing of his grandfather many
years ago and the family is asking the City to officially name the amphitheater the
Libby Pfaff Amphitheater. She has lived in the community all her live and
participated in many events.
Mayor Williams stated the council and Parks and Recreation Commission will
take this under consideration.
V. CONSENT AGENDA
A. Approval of October 25 2012, City Council Minutes
B. Approval to cancel Council meetings for November 22 and December 28,
2012.
Kay Harrison made a motion to approve the consent agenda as presented.
Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol
Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes.
Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA - None
CAP121312 Page 2
City of Central Point
City Council Minutes
November 8, 2012
Page 2
VII. BUSINESS
A. Audit Presentation
Finance Director Bev Adams presented the Annual Audit Document. City Auditor
Chris Dye had planned on being here to present the report but has not arrived
yet. She stated that there were no issues to report in the audit. If the Council
would like for the Auditor to return with a report at a future dated staff will arrange
it.
Kelly Geiger made a motion to accept the audit as presented. Kay Harrison
seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes;
Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes.
Motion approved.
B. Community Christmas Presentation
Parks and Public Works Director Matt Samitore stated that there are a few
changes this year to the Annual Community Christmas. Instead of doing a
treasure hunt the city is planning a light parade. The parade will begin at 6:00 pm
on Saturday, December 8t" and end at City Hall where the tree lighting will be
held at 7:00 pm. There will be crafts and refreshments at City Hall. The treasure
hunt was costing the city too much due to lack of donations. There will be gift
bags instead of presents for the children. Santa and Mrs. Clause will be available
for photos and a raffle will be held at the end of the event.
C. City Road Closure for Community Christmas
Mr. Samitore stated that the Parks and Recreation Commission is having a
meeting next week and they would be able to discuss the option of the
amphitheater naming at that time and return in December with a
recommendation.
There are two choices for parade routes depending on the amount of
participation and the willingness of the Council to close a portion of Pine Street.
The parade would be on a Saturday evening after dark and could begin at Pfaff
Park ending at City Hall. In order to do this route we would need to close a
portion of Pine Street for a short time in the evening and route traffic around the
area. As of tonight there are no applications for the parade. Many organizations
have shown interest in the idea but no one has turned in applications.
There was discussion that if we have a parade it needs to go down Pine Street
so that the citizens can see it. There would need to be at least 10 to 15 floats in
order to have a successful first time parade. The Council did not want all the
floats to be city vehicles just to make the parade happen. If we do not have
community support they would rather cancel the parade and just have the tree
lighting and crafts.
CAP121312 Page 3
City of Central Point
City Council Minutes
November 8, 2012
Page 3
Council agreed that the route should be Option 1 beginning at Pfaff Park and
ending at City Hall.
VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. First Reading — An Ordinance Amending Chapter 11.12.110 of the
Central Point Municipal Code Adding Language Clarifying System
Development Charge Credits
Mr. Samitore stated that the purpose of this amendment is to make all system
development charge credits expire after ten years and add language clarifying
the different types of credits. The amendments to the chapter would clarify that
regardless of the type of credit they would all expire ten years from the date they
were received.
Cash Credit: The City has credits on the books for developers who have paid for
permits but then choose not to build and never requested a refund. These credits
were generally done in order to avoid permit fee increases.
Change of Use Credits: A property owner had a building and elected to tear it
down. The owner receives a credit for the previous use. We have several owners
who are requesting credits for buildings they demolished in the 1980's and would
like SDC credit from fees they paid at that time.
One developer would currently be impacted by the Cash Credit change. The
developer has been notified but has not responded to city notices. It is difficult
tracking the credits because property is changing hands and the developers are
not notifying the city. Currently there are no time limits on these types of credits.
Council is concerned that the developer could be out money if this is approved as
is. They would like to see the ten years start when the ordinance takes effect.
The developers all have enough warning to take advantage of the credits they
have on the books.
Kay Harrison made a motion to move to second reading an Ordinance
Amending Chapter 11.12.110 of the Central Point Municipal Code Adding
Language Clarifying System Development Charge Credits with the
understanding that credits currently on the books will expire ten years from
adoption of this Ordinance. Bruce Dingler seconded. Roll call: Allen Broderick,
yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes;
Hank Williams, yes; and Ellie George, yes. Motion approved.
B. Resolution No. 1345, A Resolution Adopting Amendments to
Flexible Benefits Plan
Human Resource Director Barb Robson explained that new laws have come into
affect changing some of our employee benefits. New IRS codes state that there
is a maximum amount that can be reimbursed by a Flexible Benefits Plan. This
will only affect a few employees but a resolution must be adopted by the Council
to satisfy requirements of the plan.
CAP121312 Page 4
City of Central Point
City Council Minutes
November 8, 2012
Page 4
Bruce Dingier made a motion to approve Resolution No. 1345, A Resolution
Adopting Amendments to Flexible Benefits Plan. Carol Fischer seconded.
Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol
Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes.
Motion approved.
C. Resolution No. 1346, A Resolution Declaring the City Council's
Interest in Pursuing An Amendment to the Central Point Urban
Growth Boundary (UGB), Comprehensive Plan (Map), and Central
Point Municipal Code (Map) to add Land from the City's Urban
Reserve Area (URA) for Industrial Development and Job Creation in
the City of Central Point
Community Development Director Tom Humphrey stated that Combined
Transport has operated in the Rogue Valley for over 30 years and its owners are
natives of Central Point. They are outgrowing their facility on Crater Lake
Highway and would like to move to a location closer to Interstate 5 where they
can expand. The Seven Oaks interchange provides better access to a state
artery and the company would realize a cost savings in fuel at this location. The
zoning on that property (EFU) prevents the company from developing their
business, but expanding the Central Point UGB and City Zoning to the site, and
annexation would enable them to proceed. CP -1 B was classified in the Regional
Plan as a transportation employment center over which Central Point would
ultimately have planning jurisdiction.
Combined Transport would like to be in the city of Central Point and operating
their new facility by October 2014. All things considered this is an aggressive
schedule, but it is accessible and will require considerable staff time to complete.
The proposed resolution gives authorization to proceed with expansion of the
UGB and related Comprehensive Plan and Zoning amendments.
The Tolo Interchange has been an area of mutual design and concern for the
City of Central, Jackson County and ODOT. Combined Transport has been
working with the State in regards to access to their property and the possible
extension of Hwy 140.
Kay Harrison made a motion to approve Resolution 1346, A Resolution
Declaring the City Council's Interest in Pursuing An Amendment to the
Central Point Urban Growth Boundary (UGB), Comprehensive Plan (Map),
and Central Point Municipal Code (Map) to add Land from the City's Urban
Reserve Area (URA) for Industrial Development and Job Creation in the
City of Central Point. Kelly Geiger seconded. Roll call: Allen Broderick, yes,
Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes;
Hank Williams, yes; and Ellie George, yes. Motion approved.
IX. MAYOR'S REPORT
CAP121312 Page 5
City of Central Point
City Council Minutes
November 8, 2012
Page 5
Mayor Williams reported that he attended a meeting with Senator Merkley. They
toured several businesses in Central Point including the LNG Station at Pilot. He
attended the Medford Water Commission.
X. INTERIM CITY MANAGER'S REPORT
Interim City Manager Chris Clayton reported that Council Member Geiger has
expressed interest in being the Central Point Representative for SOREDI, staff is
making recommendations regarding his appointment to that board. The City
Attorney has created a Memorandum of Understanding in regards to the Central
Point Cemetery. There are still outstanding issues in regards to the cemetery, but
we are making progress. There will be a Thanksgiving Volunteer Recognition
lunch in the Council Chambers on November 15th from 12 — 3. Council members
are invited to participate.
XI. COUNCIL REPORTS
Council Member Carol Fischer reported that she attended the Harvest Festival.
XII. DEPARTMENT REPORTS
City Attorney Paul Nolty reported that he is working with staff on the derelict
structure at 332 N. Second Street. They will be sending a certified letter within a
few days stating that they must remove the structure or the City will remove it
and they will be billed for the removal.
Community Development Director Tom Humphrey reported that:
• The Planning Commission meeting has been moved to the second
Tuesday in November to accommodate a meeting for ODOT regarding
Exit 33.
There will be a public discussion on November 27th to discuss the East
Side TOD plan.
There has been progress with the plan amendments at the state level.
This phase should be completed in November..
Human Resource Director Barb Robson reported that January 15th will be the
Employee Recognition breakfast at Twin Creeks. The City Council is invited
to attend. More information will be provided as we get closer to that date.
Police Chief Allison reported that they have made administrative changes in
the Police Department in regards to the vacant Captain position. She
explained how they will be rotating Lieutenants through an Admin position to
get them acquainted with the position. They will not be filling the second
Captain position for approximately 18 months.
Parks and Public Works Director Matt Samitore stated they have restructured
some of the Public Works shifts to better fit the schedules of the city and
CAP121312 Page 6
City of Central Point
City Council Minutes
November 8, 2012
Page 6
citizens. They will be doing some internal hiring and shifting over the next
month. Staff is currently working on a rail crossing grant.
Finance Director Bev Adams stated that they received a PERS Recap from
the State and explained the details. The state has created a committee that
will be reviewing the system.
XIII. EXECUTIVE SESSION - None
XIV. ADJOURNMENT
Kelly Geiger moved to adjourn, Kay Harrison seconded, all said "aye" and the
Council Meeting was adjourned at 8:28 p.m.
The foregoing minutes of the November 8, 2012, Council meeting were approved by the
City Council at its meeting of December 13, 2012.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
Ket urn to Agenda
CAP121312 Page 7
155 South Second Street - Central Point, OR 97502 Kristine Allison
® (541) 664-5 «8 -Fax: (541) 664-2705 -w « >y t ?<»w> gov Chief
Date: 12-6-2012
From: Chief Kris Allison
To: Honorable Mayor Williams
Files of the Central Point Police Department contain no information pertinent to the
request.
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CAP121312 Page 10
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CAP121312 Page 10
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CAP121312 Page 10
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CAP121312 Page 10
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CAP121312 Page 13
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CAP121312 Page 13
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CAP121312 Page 13
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Honorable Mayor and City Council
City Recorder Deanna Casey
2013 Committee Re- appointments
12/13/2012
It is time to reappoint members and a chairperson of various committees. This consent agenda item
is only for re- appointments. New appointments will be discussed after the beginning of the new
year.
Planning Commission
The terms of Tim Schmeusser, Richard Samuelson and Mike Oliver expire on December 31, 2012.
Staff has received word from Tim Schmeusser and Mike Oliver that they would like to remain on
the Commission for another term. The Election of Richard Samuelson to the City Council will leave
a vacancy to be filled after the first of the year. Chuck Piland is currently the Commission Chair
and has agreed to chair for another year.
Current members are: Chuck Piland Tom Van Voorhees Mike Oliver
Tim Schmeusser Craig Nelson -Rie -k
Staff recommends appointing Chuck Piland as Planning Commission Chairperson and the
reappointment of Tim Schmeusser and Mike Oliver.
Citizens Advisory Committee
There is no established term of office for those serving on the Citizens Advisory Committee. Herb
Farber has stated that he would like to step down from the committee at this time.
Current members are: Larry Martin 14efb Fafbef Jeff Pfeifer David Painter
Sam Inkley Eric Snyder Wade Six
Staff has no recommendation for a Chair at this time.
Park and Recreation Commission
There are currently six members on the Park and Recreation Commission. The election of David
Douglas to the City Council will leave a vacancy to be filled after the first of the year. The terms for
John Beck, Deven Howard and Patricia Alvarez end on December 31, 2012. Mark Ludwiczak is
currently the Chair.
CAP121312 Page 14
Current members are: Patricia Alvarez John Beck Deven Howard
Mark Ludwiczak Neil Olsen Pal,-id r,,.,,gl
Staff recommends reappointment John Beck, Deven Howard and Patricia Alvarez and
reappoint Mark Ludwiczak as Chair.
Multicultural Committee
This is a seven member committee with three year terms. The position for Christina Garrett expires
December 31, 2012. Staff is advertising for additional committee members. This committee
appoints their own Chairperson and Fran Cordeiro - Settell is currently the chairperson.
Current members are: Fran Cord eiro- S ettell Christina Garrett Jill Gregg
Adam McCarthy Amy Sweet
Staff recommends reappointment of Christina Garrett to the Multicultural Committee with a
term expiring December 31, 2015.
Budget Committee
The positions held by Steven Weber and Scott Dippel expires on December 31, 2012. Steven
Weber has agreed to serve another term on the Committee but Scott Dippel has decided to leave the
committee at this time. There will be one vacancy to be filled after the first of the year.
Current committee members are: Bill Stults Steven Weber Randy Sparacino
SeettPippel Michael Quilty Jason Lukaszewicz
Karen Huckins
Staff recommends reappointment of Steven Weber with a term to expire December 31, 2015.
Recommended Action:
Approve Consent Agenda as presented.
Ket urn to Agenda
CAP121312 Page 15
Resolution
Derelict Structure at
332 N. Second Street
CAP121312 Page 16
PAUL NOLTE, LAWYER
3860 FISHER ROAD
ROSEBURG, OREGON 97471
PHONE 541 -821 -2271
law(a�ashlandhome.net
November 25, 2012
Memo:
TO: City Council
FROM: Paul Nolte, City Attorney
AGENDA DATE: December 13, 2012
SUBJECT: Demolition of Derelict Structure owned by Clyde and Sharon
Olson and located at 332 N. 2nd Street
The structure located at 332 N. 2nd Street has been unoccupied for 20 years and
has been in a state of disrepair for more than 9 years It is now overgrown with
weeds and berry bushes (pictures and Code Enforcement Officer report
attached). In 2010 the owners, who reside in Medford, were notified of the
violations of the derelict structure ordinance. At that time, they responded by
submitting a plan to clean up the property and sell it. They asked for time to do
this but nothing was done.
In October 2012 the owners were notified by me (letter attached) that the
structure was in violation of the city's derelict structure ordinance, Central Point
Municipal Code Chapter 8.03. The owners were requested to demolish the
structure or the city would proceed to seek authority to have it demolished with
the costs billed to them. The owners have not responded.
The city has the power to order the demolition of the structure by utilizing the
process set forth in Chapter 8.03 of the municipal code. The council must first
adopt a resolution that the matter be heard before the municipal court to obtain
authority to order its demolition. That resolution is presented to you for your
consideration and adoption at the December 13, 2012, council meeting.
The demolition ordinance provides that the owners are to be given the
opportunity to appear and be heard before the council prior to the adoption of the
resolution. The owners have been notified that they have this opportunity and
they have been given a copy of the proposed resolution.
If the council adopts the resolution, the municipal court conducts a public hearing
where the city is required to show that the structure should be demolished. The
owners, of course, have the right to appear and argue otherwise.
The municipal court may authorize the city manager to order the structure be
demolished by the owners. If the owners fail to do so, the city may do so and the
cost is assessed as a lien against the property.
CAP121312 Page 17
121003 Ron emlf re Olson derelict structure.
From: Ron Barnett < Ron. Barnett @centralpointoregon.gov>
To: "Law @ash land home. net" <Law @ash land home.net>
Date: 10/03/2012 04:46 PM
Subject: Derelict Structure
Dear Paul, I'm sending you this information on a Derelict Structure (Central Point
Municipal Code section 8.03.020) located at 332 N. Second Street, Central Point,
Oregon 97502, map page 372W03DD, tax lot 1300. The City wants it demolished under
section 8.03.070. 1 thought you would be able to write a letter for the owners, Clyde and
Sharon Olson, 1508 Wilson Place, Medford, Oregon 97504. The following issues are
proof of this being a derelict structure.
1) The structure has been continuously unoccupied over 20 years or more, Mrs.
Olson verified that on 10/02/12 during a short conversation, at the location 332 N. 2nd
St.
2) It has been in a state of disrepair for more than 9 years. Overgrown berry bush
and weeds. The berry bush have grown through windows in the rear of the residence.
3) On September 14, 2010 the owners were given a letter stating the house was in
violation of the Derelict Structure Ord. and made them submit a plan as to what there
intensions were to either demolish the house or fix all the problems so it could be
inhabited. They submitted plans to remove all the junk inside the house and sell it as is.
They asked the City Council to give them time. The Olson's have not done the things
they stated they would do in the plan and all the junk is still inside the residence. There
is berry bush growing in the back of the house and the weeds are several feet high
again. The inside of the house stinks with an overwhelming stale smell. It is filthy inside.
4) There have been thirteen calls for service to the residence since 2003. There
have been numerous arrests for trespass, drugs, minors in possession, criminal
mischief and burglary. Several neighbors have reported seeing cats and rats running in
the yard. Officers patrol this area because of its close vicinity to Crater High School.
CAP121312 Page 18
The following are cases since 2003:
1)
Case # 03 -4458 , 08/23/2003 Criminal Mischief, Burglary. Two juvenile arrests
2)
Case #04 -0405, 01 /22/2004 Trespass, Drugs
3)
Case # 05 -0659, 02/01/2005
Drugs
4)
Case # 07 -2032, 03/30/2007
Ordinance Violation
5)
Case # 08 -6978, 12/01/2008
Suspicious Circumstances
6)
Case # 09 -0229, 01/13/2009
Suspicious Circumstances
7)
Case # 10 -0268, 01/12/2010
Unsecure Premises
8)
Case # 10 -0979, 02/15/2010
Noise Violation
9)
Case # 10 -5900, 09/14/2010
Ordinance Violation
10)
Case # 10 -5920, 09/15/2010
Suspicious Circumstances
11)
Case # 10 -6198, 09/26/2010
Unsecured Premises
12)
Case # 11 -0173, 01/09/2011
Suspicious Circumstances
13)
Case # 11 -2001, 03/25/2011
Criminal Mischief
Let me know what you need me to do.
Sincerely,
CENTRAL POINT POLICE DEPARTMENT
Ron Barnett, Community Services Officer
CAP121312 Page 19
155 South Second Street
Central Point, OR 97502
Desk: 541 - 664 -3321 (x251)
Fax: 541 - 664 -2705
www.centralpointoregon.gov
CAP121312 Page 20
1" 01, "
'C
155 South Second Street Central Point, OR 97502 ion 0. Zeliff
F
I
Ph: (541) 664-5578 - Fax: (541) 664-2705 - www,cp-pd.com Chief
N) September 14, 2010 7010 0290 0000 3996 0372
Ron Barnett
Community Services Officer
Enclosed:
C.P.M.C. 8.03.010 through 8.03.080
CD
CD
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—$ 69 0
BLIGHT HOUSE REGISTRATION FORM
!9s'
Case # 10-5900
Owner's time line for correcting the nuisance:
Date: 416-e. -28,40/(o
Date:
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CAP121312 Page 25
CAP121312 Page 26
CAP121312 Page 27
CAP121312 Page 28
CAP121312 Page 29
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CAP121312 Page 31
CAP121312 Page 32
CAP121312 Page 33
CAP121312 Page 34
CAP121312 Page 35
CAP121312 Page 36
CAP121312 Page 37
PAUL NOLTE, LAWYER
3860 FISHER ROAD
ROSEBURG, OREGON 97471
PHONE 541 -821 -2271
FAX 541- 672 -2134
law(a�ashlandhome.net
October 15, 2012
Clyde Olson
Susan Olson
1508 Wilson Place
Medford, OR 97504
The City of Central Point has requested me to institute proceedings to demolish a
structure owned by you located at 332 N. Second Street, Central Point. Under
the city's municipal code the city is authorized to demolish a derelict structure
and charge the demolition cost plus 20% for overhead. The property is then
liened for this amount. If the lien is not paid the city could then seek foreclosure
of the lien and have the property sold.
As a courtesy to you, I am writing to you prior to instituting these proceedings so
that you have the opportunity to arrange for the demolition thus saving the costs
of appearing at the proceedings and avoiding the city's cost plus overhead for
performing the demolition. Should you have any questions regarding your legal
rights in this matter you should retain an attorney to represent you. The Central
Point Municipal Code provisions allowing the city to proceed can be found in
Chapter 8.03.
would be happy to provide you or your attorney with a copy of pertinent sections
of the code. Should you or your attorney have any questions about the process
or the facts leading to the conclusion that the structure is derelict you may
contact me or Ron Barnett, Code Enforcement Officer, 541 - 664 -3321 (ext. 251),
Ron. Barnett @centralpointoregon.gov, 155 South Second Street, Central Point,
OR 97502.
If I do not hear from you or your attorney in the next 20 days I will institute the
appropriate proceedings to get this matter resolved. You or your attorney may
contact me at the address, phone or email as provided in the letterhead.
Paul Nolte
City Attorney, Central Point
c. Ron Barnett, Code Enforcement Officer,
Chris Clayton, Interim City Manager
CAP121312 Page 38
RESOLUTION NO.
A RESOLUTION REQUESTING A PUBLIC HEARING BEFORE THE CITY OF
CENTRAL POINT MUNICIPAL COURT FOR THE PURPOSE OF SEEKING
AUTHORITY TO ORDER THE DEMOLITION OF A DERELICT STRUCTURE
OWNED BY CLYDE AND SUSAN OLSON
LOCATED AT 332 N. SECOND STREET, CENTRAL POINT, OREGON.
RECITALS:
A. Chapter 8.03 of the Central Point Municipal Code (CPMC) authorizes the
City of Central Point to require the demolition of structures determined to be derelict.
B. Before a structure may be demolished, the council must first adopt a
resolution requesting that the matter be heard before the municipal court. The
owners of the structure are to be afforded an opportunity to be heard by the council
before a resolution by the council is adopted.
C. The municipal court, in determining whether the structure is so derelict that
it should be demolished, considers such factors as dilapidation, disrepair, structural
defects, defects increasing certain listed hazards, uncleanliness, sanitary facilities,
public nuisance, and the history of unlawful activity.
D. The burden is on the city to show that demolition of the structure is in the
public interest.
Based upon the above recitals and on information provided to the council regarding
the history and condition of the structure located at 332 N. Second Street, Central
Point, Oregon, owned by Clyde and Susan Olson, the City of Central Point resolves:
Section 1. The Municipal Court of the City of Central Point is requested to conduct a
public hearing regarding the structure located and owned as described immediately
above to determine if the structure should be demolished pursuant to the provisions
or CPMC Chapter 8.03.
Section 2. The owner(s) and occupant(s) shall be provided notice by certified mail of
the date and time set for hearing. Notice shall also be posted on or near the derelict
structure and copies delivered to the affected neighborhood association.
Passed by the Council and signed by me in authentication of its passage this
day of 2012.
ATTEST:
City Recorder
CAP121312 Page 39
Mayor Hank Williams
Ket ur n t o Agenda
Resolution
Canvassing Votes
Jackson County
Elections office
CAP121312 Page 40
TO: Mayor Williams and City Council
FROM: Chris Clayton, Interim City Manager
DATE: December 13, 2012
SUBJECT: Canvassing Votes for November 6, 2012 General Election
The City Charter requires that the City Council canvass all election returns at the first regularly
scheduled meeting following receipt from the County Clerk of the certification of election results. The
City received the election report from the Jackson County Clerk on November 23, 2012. A copy of the
report is attached for Council's review. The abstract of 590 write -in votes for ward IV can be found in
the City Recorders office.
The attached resolution canvasses the total number of votes cast at the election, the votes cast for each
position, the name of each person elected to office and the office to which they have been elected. The
resolution does not name a person for Ward IV. There will be a determination of that position at the
Council meeting. It further directs the City Recorder to prepare, sign, and deliver a certificate of
election to each person elected within thirty (30) days after the canvass.
Attachments
Abstract
2. Resolution
Recommendation: Approve attached resolution declaring a write in candidate for Ward IV.
CAP121312
Page 41
RESOLUTION NO.
A RESOLUTION CANVASSING THE VOTES CAST AT
THE GENERAL ELECTION HELD NOVEMBER 6, 2012
Recitals
1. A general city election was held on November 6, 2012, during which time legal
voters of the City of Central Point considered the election of City officers;
2. Pursuant to state law, the Jackson County Clerk has certified the results of said
election, said certification having been issued on the 23rd day of November, 2012; and
3. The City Charter requires that the City Council meet and canvass the returns of said
election at the first regularly scheduled meeting following receipt of the Jackson County Clerk's
certification of election results.
THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS:
Section 1. That the votes cast by electors of the City of Central Point for Mayor, two
Councilmember At -Large positions and one Ward IV Council position, at the general election of
November 6, 2012, are hereby found, determined and declared to be as follows:
MAYOR
Henry (Hank) Williams 5,204
Miscellaneous write -ins 193
COUNCILMEMBER AT -LARGE (VOTE FOR TWO)
Rick Samuelson
2,233
Patrick Iler
1,341
David Douglas
2,206
Kay Harrison
2,044
Carol Fischer
1,505
Miscellaneous write -ins
55
COUNCILMEMBER WARD IV
No Candidate filed 0
Miscellaneous write -ins 590
Section 2. There were no official candidates that filed for the Ward IV position.
Jackson County Elections office tallied 590 the write -in votes and determined the
following:
COUNCILMEMBER WARD IV
CAP121312 Page 42
Allen Broderick 39
Daniel Bunn 20
Paul Coombs 63
Pursuant to Central Point City Charter Section 27 (d) provided that the council is the final
judge of the election and qualifications of its members.
Section 3. Pursuant to the foregoing election results, certified to by the Jackson County
Clerk and canvassed and ratified by the City Council by this resolution, it is hereby
found, determined and declared that the following are the official results of the general
election held on November 6, 2012.
MAYOR
Henry (Hank) Williams
COUNCIL MEMBER AT -LARGE David Douglas
COUNCIL MEMBER AT -LARGE Rich Samuelson
COUNCIL MEMBER WARD IV
Section 4. The City Recorder is hereby directed to issue certificates of election to the
persons declared elected in Section 3 above within thirty (30) days after the effective date of this
resolution.
Passed by the Council and signed by me in authentication of its passage this 13th day of
December, 2012.
Mayor Hank Williams
ATTEST:
City Recorder, Deanna Casey
Ket ur n t o Agenda
CAP121312 Page 43
CAP121312 Page 44
11*01m, .1 1;-,
FinanIce" CileDa.rtImen't
Bev Adams, Finance Director
With the exception of the fund balance changes (GASB 54) and the Housing Fund expenditure definition on
page 7, there are no new policies or changes shown, only clarification of what operational practices are at this
time.
Please specifically review the following categories which have been added or changes made (all changes are
highlighted in grey for ease of review):
GASB 54 states that fund balances shall be defined as restricted, committed, assigned, unassigned, or non-
spendable. On page 3 of this document are definitions of each those categories. To further clarify, funds are
listed by type and fund balance categories discussed for each.
I will review pertinent changes to this policy with you at the meeting and will be happy to answer any
questions you may have.
I M;
For, 1!11111 1111 1111 1��111 �111 1 1111111 11 ili;ij
CAP121312 Page 45
A. The Mayor and City Council are committed to high standards of financial management and
therefore periodic updating of financial policies is necessary to assure consistent and
rational financial management.
B. The Mayor and Council have reviewed the attached Financial Management Policy and wish
to elucidate financial procedures that govern the operations of the City of Central Point.
oil 1111111111 111111111
UNAMN
Ket ur n t o Agenda
rl�j
CAP121312 Page 46
To ensure the legal use of all City funds through efficient systems of financial security
and internal control.
To provide and maintain essential public programs, services, facilities, utilities,
infrastructure, and capital equipment.
To employ revenue policies that prevent undue or unbalanced reliance on any one
source, distribute the cost of municipal services fairly, and provide adequate funds t-w
operate desired programs.
0
CAP121312 Page 47
15=fi =-I
All City funds shall be invested to provide safety • principal, a sufficient level of
liquidity to meet cash flow needs, and to provide the maximum yield possible. Apart
from petty cash and allowance for normal movement and transfer of cash as needed,
one hundred percent of all idle cash will be invested.
ME=
The City will maintain a fund accounting and financial reporting system that conforms
with Generally Accepted Accounting Principles (GAAP) and Oregon Local Budget Law,
and will issue a Comprehensive Annual Financial Report (Audit report) each fiscal year.
The Comprehensive Annual Financial Report will show fund expenditures and revenues
on both a GAAP and budget basis for comparison purposes.
IN"
December 2012
CAP121312 Page 48
I I I I IF I I � 11 lI III F III � I "1 1111111
-1 1 1 MF i tt 1
CAP121312 Page 49
W,
M.
1, 111111111rig I
m » <» - 0 1 i7 n im i- i i i rau M-T TIMM ,
U i 1 1, MrOMM =0110ATTITTWIM"
(GFOA). (Determination to participate will be based on the cost not outweighing the
benefit.)
A Buda et Committee will be The Budget
Committee's chief purpose is to review the city's proposed budget and to approve a
budget and maximum tax levy a<2 y Council consideration, The Budget Commime-
«v< <«» ? > < and develop recommendations on other financial issu»<»<¥ 2 ±,w>¥ by
the City Council.
lecember 2012
CAP121312 Page 50
Oil it plar.] fA *I grg Wg2grAgg 03 1 L" g tx;a t"I
The City budget will support City Council goals and priorities and the long-range needs
oft e unity®
The City may allocate direct and administrative costs to each fund based upon the cost
♦ providing these services; and will recalculate the cost of these services at least bi-
annually to identify the impact of inflation and other cost increases.
=1111111, W-1161,11111.
Minimum Fund Balance
CAP121312 Page 51
The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 2 percent of annual revenues
less budgeted prior year carryover.
IN f ==t
U
services and miscellaneous sources. Expenditures are forthe maintenance, re7pair, surflacin
and construction of city streets and associated infrastructure.
The Street Fund will maintain MM of at least 25 percent of total
annual revenues, not including grant • loan monies. This is the minimum determined
to be needed to maintain the City's credit worthiness and to adequately provide for
economic uncertainties and cash flow needs.
System development charges for transportation are included in the Street Fun 4
balance. This portion of the fund balance is restricted and shall not be used in
determining the minimum fund balance.
The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover. 110
CAP121312 Page 52
L74 101 N A I N 114 A 10141 MM V I A 14 t I I I IAWMARVIA 0 L41 0 A M I
The purpose of the Housing Fund is to account for funds from a grant program. There is
♦ minimum fund balance.
The City may budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. There is nit
required minimum contingency for this fund.
The Capital Improvement Fund was established to account for resources used for th�_-
acquisition or construction of major capital projects. This fund uses the modified accrual
method of accounting.
This fund accounts for revenues from unboncled assessment payments, construction grants,
parks system development fees, and other resources. Expenditures are for construction,
Jj inj t 41
14 1 V4 r4 OV VA A A VJ 11101WIA M 941JUM9111 OrVOIGM 9 111011 OMINA LOS is VV4 ' , I I - A
System Development Charges (SDCs) for parks are included in this fund balance. This
portion of the fund balance is legally restricted and shall be accounted for separately
from the unrestricted portion of the fund balance.
The City may budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. There is no
required minimum contingency forthis fund.
M
MI.
CAP121312 Page 53
tfFe-Wefff-5—er—Vffce—F—Una accounts ror tne accumuWaTion 7=urces for Tne-p7TMTffTWjeneFM
long-term debt principal and interest. Expenditures and revenues are accounted for on the
modified accrual method of accounting.
All of the monies within the Debt Service Fund are restricted for debt service until the
specific debt is repaid in full. Oregon State Statutes prohibit cities from using this
money for any other purpose.
The Debt Service Fund will maintain a balance of annual revenue as required by the
specific debt instrument. This is the minimum needed to maintain the City's credit
worthiness and to adequately provide for economic uncertainties and cash flow needs.
11�Slll " 0
The Reserve Fund accounts for the accumulation of resources to pay for any service, project,
property, or equipment that the City can legally perform or acquire. Specific projects or
services must be specified and reserves can only be spent for those purposes and directly from,
the fund. Money cannot be transferred out of the reserve fund into another fund. Expenditure3
and revenues are accounted for on the modified accrual method of accounting.
The purpose of the Reserve Fund is to accumulate funds for future needs; therefore,
there is no set minimum fund balance.
CAP121312 Page 54
Mr.
The Building Fund accounts for building safety operations. Revenues are from the issuances of
building permits. Expenditures are for the operations of the building division. The city provides
structural, plumbing, electrical and mechanical inspections.
♦ 111 01,1111111,11011 11101*111 "111111,00111M."
The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 2 percent of annual revenues
less budgeted prior year carryover.
.:: a a U e V-1 I LS Vi I IT 5 a It
charges for services, and miscellaneous sources. Expenditures are for operations, capital
construction, and retirement of debt.
The Water Fund will maintain of at least 25 percent of total annual
revenues, not including grant or loan monies. This is the minimum determined to be
uncertainties and cash flow needs.
System Development Charges are included in the Water fund balance. This portion of
�A441*
balance.
The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
annual revenues, not including grant or loan monies. This is the minimum determined
to be needed to maintain the City's credit worthiness and to adequately provide for
bm
economic uncertainties and cash flow needs.
CAP121312 Page 55
molaw
WON-a-ma- OWN
PU11-11011"I Of Ine PIT]* UdIdrice is reswc-cea dflU 3M FIR re 111bel III (PIRUMIM75 Lil
minimum fund balance.
The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
The fund is divided into Facilities Maintenance, Administration, and Fleet Maintenance
divisions. Expenditures are for personnel, materials and services and capital outlay. These
functions are supported by charges for services to other direct service departments and
divisions throughout the city.
-miiti-ttfoxit fut:4 balance.
conservative.
1117MIMEAM-721 -7 'a 0,
account for major changes in consumption and cost increases. 0
Vecerriber 2012
CAP121312 Page 56
* i •' is � * ♦ � i # i , #' . -' � _ _. ** i* � .� r
rj
To the extent practicable, development pay necessary fees to meet all
identified costs associated with that development.
The City will aggressively pursue collection of all delinquent accounts receivable. When
necessary, collection procedures will include termination of service, submission to
collection agencies, foreclosure, and other available legal remedies.
i #
s# it i I`# ! I i' # '# "' # ; «ii .Ir * .I' i •. #`
Estimated wage increases and changes in employee benefits will be included in th(t
proposed budget under Personnel Services.
r* i! ir'..., ♦!* ',! #: i « #'#,! 'i # it rr
. ♦ appropriation be included in the proposed budget; ad will
increase or decrease relative to the overall +. "..
A "tourism promotion" be included in the proposed d i, #g `
appropriation or decrease relative to the overall a!
WlU"ll�BIRI
r i i i � .... i...... ,' r i i. rt •..
implement, The City will abide by approved purchasing policy. The
policy shall clearly state approved • r limits for members;
process and method by which purchases will be .a-
provide for adequate of #, and capital assets by
making available contributions for capital r t` to that i
will be available to replace City vehicles and facilities.
CAP121312 Page 57
MM
The City will update its five-year capital improvements program bi-annually; identifyln�#'
capital needs and potential capital funding sources. The capital improvements
program will reflect the priorities of the City Council and the long-range needs of the
community.
The City will determine and use the most appropriate method for financing all new
capital projects.
1L'4J,1'ZL'MK_*J I IVA mei =41 r-M I I I II AN gol
IF
WO M.
Capital projects financed through bond proceeds will be financed for a period not to
exceed the useful life • the project.
�4NPI Ml &I Imm Im, -IMI 'A
The City will seek to maintain and improve its bond rating to minimize borrowing costs
and to ensure
The City will keep the final maturity of general obligation bonds at or below 20 years,
with the exception of water supply and land acquisition which will be limited to 3o
years.
The City will maintain good communications with bond rating agencies about its
#.# I. aii-tclitiot.
WMLE"in
The City will provide an active risk management program that protects City assets
through loss prevention as well as appropriate levels of insurance.
revenue sources or by curtailment of expenses. CNI
r_4
Wecember 2012
CAP121312 Page 58
Capital ExDenditure
Capital Prollect
useful life of the asset. In accordance with Oregon Local Budget Law, depreciation is not
budgeted by the City.
Expend ture
An expenditure is a term for one spent by the City for the programs and projects included
within the annual budget.
Fund
A fund is an accounting based division within the budget for independent fiscal and accounting
requirements.
Infrastructure
Infrastructure refers to the lanyge-scale sVstem and services that are necessarAi for econorniv
activity; such as the City's streets, water lines, storm drains, etc.
Modified Accrual Agg2Mn1jqg
Revenues are recorded within the accounting period in which they become available and
incurred.
Revenue
System Development Charges
I M F 14LZLO I&M A IR14 I
Ket ur n t o rl11rienda
�j CIO
CAP121312 Page 59
0
CAP121312 Page 60
1: M.
The Government Accounting Standards Board created several new categories of fund balances to replace
what used to be reserved, designated or unreserved fund balances.
,�j I ItAdLOL-7d I I ILA &Ziftsj I LOI I ......
I -111,110111WIL#
1111C21111 IF 11 1!!11 11 111
CAP121312 Page 61
1121 .��l Tlifil all ii
*011101
A. Prior to GASB 54, ending fund balances were specified as reserved, designated, or
unreserved; and
GASB 54, a statement by the Government Accounting and Standards requires fund
balances to be reported in classifications that "comprise a hierarchy based primarily or
the extent to which the government is bound to honor constraints on the specific
purposes for which amounts in those funds can be spent;" and
C. The ending balance for all funds must be designated per the following categories set
forth by GASB 54:
Restricted— Amounts subject to externally enforceable legal restrictions (imposet
by grantors, contributors, governmental regulations,
o Committed— Amounts whose use is constrained by limitations that a government
imposes upon itself.
Assigned— Intended use of resources established by the governing body itself, or by
an official or officers to which authority is delegated by the governing body.
E. The City Council wishes to clarify the spending as it relates to ending fund balance
policy.
CAP121312 Page 62
R 1 11
i 1 11 2121111 1: Illp mil 11 �illi I
V r4 Mr-, 11MAO TOM# mt, a 4 a
'".17M
Ket ur n t o Agenda
rl�j
CAP121312 Page 63
[Mill I i - A
C I 1 1 ��� i
11.12.110
CAP121312 Page 64
AkParks & Public Works Department Matt Samitore, Director
CENTRAL 140 South 3 Id Street I Central Point, OR 97502 1 541.664.7602 1 www.centralpointoregon.gov
POINT
12/6/2012
TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Changes to Chapter 11.12 of the Central Point Municipal Code
PURPOSE:
The purpose of the ordinance amendment would be to make all System Development Charge
(SDC) Credits expire after ten years. Also would add language clarifying the three different
types of credits.
SUMMARY:
The state of Oregon, as well as our municipal code, clearly defines SDC credits that were
obtained by a developer providing a qualified public improvement, i.e. a new collector or
arterial road or upsizing a waterline. The City however has other credits that were obtained
during the building boom. These types are typically referred to as cash credits as well as
change of use credits.
Cash Credits are those where a developer has paid cash for a permit and choose not to build
or request a refund. These types of credits were typically the product of a developer trying to
avoid permit fee increases.. We currently have two scenarios that meet this definition; one for
the townhouse development in Central Point East called Beebe Woods, and the other for a
commercial property in Mt. View Plaza.
The other type of credit is called change of use and represents a property owner demolition an
existing structure.. After demolition, the owner receives the credit for the previous use. We
have had several property owners who are requesting credits for buildings they demolished in
the 1980's.
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This ordinance revision would clarify that regardless of the type of credit with all credits
expiring 10 years from the date they were received.
CHANGES BETWEEN FIRST AND SECOND READING:
Upon review at the first hearing Council directed staff to clarify credits that are currently on the
books for cash and change of use credits. Staff added the following, for existing cash and /or
change of use credits they will expire upon 10 years of the revising of this ordinance.
No other changes to the ordinance were made.
RECOMMENDATION:
Approve the second reading of an ordinance amending section 11.12 of the Central Point
Municipal Code.
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AN ORDINANCE AMENDING CHAPTER 11.12.110 OF THE CENTRAL POINT MUNICIPAL CODE
ADDING LANGUAGE CLARIFYING SYSTEM DEVELOPMENT CHARGE CREDITS
Recitals:
A. There are multiple ways for developers and property owners to receive System
Development Charge (SDC) Credits.
B. Credits shall be applied evenly regardless of the way they have obtained.
C. Words lined thF9ygI are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Chapter 11.12.110 of the Central Point Municipal Code is amended to read:
11.12.110 Credits.
A. A systems development charge shall be imposed when a change of use of a parcel or structure
occurs, but credit shall be given in an amount equal to the existing systems development charge as
applied to the pre- existing use. The credit so computed shall not exceed the calculated systems
development charge. No refund shall be made on account of such credit. Credits for change of use of
a parcel shall be used within ten years from the date the credit is given or will be forfeited for all.
For existing change of use credits they will expire upon 10 years of the revising of this ordinance.
B. An improvement fee credit shall be given for the cost of a qualified public improvement associated with
a development, subject to the following:
1. Such credit shall be only for the improvement fee charged for the type of improvement being
constructed, and credit for qualified public improvements under Section 11.12.030(F)(2) may be
granted only for the cost of that portion of such improvement that exceeds the city's minimum
standard facility size or capacity needed to serve the particular development property or project.
The applicant shall have the burden of demonstrating that a particular improvement qualifies as
a Section 11.12.030(F)(2) qualified public improvement.
2. When the construction of a qualified public improvement gives rise to a credit amount greater
than the improvement fee that would otherwise be levied against the project receiving
development approval, the excess credit may be applied against improvement fees that accrue
in subsequent phases of the original development project, if any.
Ordinance No. (121312) Pg. 1
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3. Credits shall be used within ten years from the date the credit is given.
4. Credit shall not be transferable from one development to another or from one type of capital
improvement to another. (Ord. 1861 (part), 2005; Ord. 1703 §3, 1994; Ord. 1657 §1 (part), 1991).
C. A credit may be established if a developer /builder pays for a permit then elects to not build on
that site and does not take a refund. The cash credits may be used towards another building
project. However, the cash credits shall be used within 10 years from the date the credit is given
or be forfeited. For existing cash credits they will expire upon 10 years of the revising of this
ordinance.
Passed by the Council and signed by me in authentication of its passage this _ day of
December, 2012.
Mayor Hank Williams
ATTEST:
City Recorder
Ket ur n t o Agenda
Ordinance No. (121312) Pg. 2
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Business
School District 6
Request for Storm
Rate Discount
CAP121312 Page 69
AkParks & Public Works Department Matt Samitore, Director
CENTRAL 140 South 3 Id Street I Central Point, OR 97502 1 541.664.7602 1 www.centralpointoregon.gov
POINT
December 6, 2012
TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
RE: Request from School District No. 6 for language to be added for storm utility rate
discount
SUMMARY:
In 2008 the City implemented a storm utility fee to stabilize storm drain maintenance and capital
improvement needs associated with the seven streams that flow through the city as well as the
relatively old storm drain and culvert system. The ordinance allows for discounts to property owners
who have designed their buildings and parking lots where water is held during flood events and /or
directed back into the ground before going into the city storm drain system. These types of structures
are typically referred to as bio- filtration or self- contained storm drain systems.
One of the early drafts of the storm utility fee had some provisions within it for discounts to the school
district if they were unable to meet one of the design discounts. The wording was based upon
curriculum taught at the school to inform their student body about clean water and water conservation.
If taught from an elementary through high school level the schools would receive up to a 25% discount.
The School District is requesting language be added so that the curriculum they teach is eligible for a
discount. Unfortunately, even though several of the parking lots and buildings are relatively young they
did not plan for any bio- filtration when they are designed so the only way for the district to receive a
discount is by either the proposed language or by retrofitting their existing schools. Currently the
school district pays the following per month:
$341.90
Central Point ElementM
$265005
Mae Richardson Elementary
$712.40
Jewett Elementary
ry
$1,194.70
Crater High School
$557.05
Scenic Middle .School
$325.00 Upton Bail Fields
$3,396,90 Mont '
$40,762480 Yearly
The City has obtained language from two jurisdictions in the Puget Sound area who do have utility
discounts for schools. If it were to be enacted staff prefers the language from Kitsap County.
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RECOMMENDATION:
If the School District can provide information on the amount of students taught about water quality, then
City Staff will bring back wording amending section 11.16 that will allow for a storm utility discount.
Ket ur n t o Agenda
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From City of Mill Creek...
8. 12.070 Rate adjustments and appeals.
A. Any person receiving a rate charge billing statement under this chapter may file a
"request for rate charge adjustment" (hereinafter "adjustment request ") with the director
within 30 days of the date of the billing statement. Submittal of an adjustment request
shall be made on forms provided by the director and shall not extend the period of
payment for the rate charge.
B. Upon timely receipt of an adjustment request, the director may grant or approve a rate
adjustment only in accordance with this chapter and only upon a finding that one or more
of the following conditions exist:
5.The parcel is owned or leased by a public school district or private nonprofit school
facility that provides activities that directly benefit the program ( "qualifying activities ")
Qualifying activities may include, for example, curriculum specific to the issues and
problems of surface and stormwater management, and constriction and/or maintenance
of on -site stormwater mitigation facilities.
from Kitsap County......
(4) Parcels owned or leased by a public school district which provides activities which
directly benefit the surface and storm water management program. The activities may
include: curriculum specific to the issues and problems of surface and storm water
management, and student activities in the community to expose students to the efforts
required to restore, monitor or enhance the surface and storm water management system.
Pursuant to RCW 36.89.085, the amount of the service charge adjustment shall be
determined by the director based upon the cost of the activities to the school district, but
not to exceed the value of the activity to the surface and storm water management
program. Determination of which activities qualify for the surface and storm water
management service charge reduction will be made by the director. Reductions in surface
and storm water management service charges will only be granted to school districts
which provide programs that have been evaluated by the director. The service charge
adjustment for the school district activity may be applied to any parcel in the service area
which is owned or operated by the school district;
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Business
Parks and
7 1
-1 , A 0 wn - K-" I if
Ml U-1-ni I i m ' itQ u-MIJ
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STAFF REPORT
DATE: 11/30/12
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JENNIFER BOARDMAN, MANAGER
SUBJECT: Parks Commission update.
BACKGROUND:
Matt Samitore, Director
Jennifer Boardman, Manager
The Central Point Parks Commission met on November 15, 2012 and discussed the following topics:
1. Public appearance by James Shannon with a local company called The Trick Trainer. He pitched the idea
of adding a new piece of equipment to the skate park. The cost of the product is fairly inexpensive, under
$400, but parks commissions asked for more engineering data to ensure safe practices as this product is very
new to the market.
2. The commissioners discussed the issue of naming sections of the parks after individuals. Specifically the
amphitheater at Pfaff Park changed to Libby Pfaff amphitheater. Below is the wording of the current naming
guidelines as stated in Resolution No. 113 8:
Section 3. Naming Criteria:
A. City of Central Point public lands and facilities may be named after a place or location, or after an
event that has created an important legacy or achievement. A person's name is eligible for
consideration after two years of their death, with special benefactors excepted. The following criteria
may be used by the City Council in determining the appropriateness of the naming designation:
1. A noteworthy public figure or official
2. A person, place, or event of historical or cultural significance;
3. Special benefactors (s) (living or dead)
4. A person, group, place, or feature, particularly identified with the public land or facility...
Upon review of the above listed resolution it was recommended by the Parks Commission to inform the Pfaff
family of the restrictions stated rules. It was further suggested that the naming of individual pieces of
equipment or features of parks can be a slippery slope that we may want to review and further define in the
resolution to ensure that all who make requests understand the intent of the wording of benefactors,
140 S. Third Street Central Point, OR 97502 •541.664.3321 Fax 541.664.6384
CAP121312 Page 74
noteworthy, or particularly identified. Upon direction of the Council a revision of the resolution will be made
at the January meeting to clarify any wording that may lend itself to confusion or tend toward ambiguity.
Dr. Olsen, a council member, suggested that if individuals are benefactors for items that their gift should
reflect the value of the item that would bare their name. This would be similar to current practice of placing
benches in parks with memorial plaques, but doing so at the cost of the donor. (We have several park benches
that were donated and recognition of their donations are placed on a plaque on the bench)
Jennifer Boardman spoke with Don Pfaff on 11/21/12 to discuss the current resolution. He stated that the
grandsons of Libby Pfaff were hoping to provide the naming as a surprise gift for their grandmother. Mr. Pfaff
understands that as written in the current resolution the naming of the amphitheater could not take place at this
time.
3. Other items discussed were upcoming special events which include: Cyclocross at Twin Creeks Park in
January, Eggstravaganza in March at Twin Creeks Park and Arbor Day in April at the Skyrman Arboretum.
The next meeting is scheduled for January 17, 2013 at 6:30 pm.
The Parks Commission recommends: Staff provide clarification of the resolution in regards to the wording
benefactors. This will be discussed at the January meeting and then present to Council in February.
Park Maintenance: Not addressed at the meeting, but an important park maintenance issue is the removal of
invasive blackberries. Parks staff has begun looking into the rental of goats for blackberry removal along the
Greenway and in Boes Park. These areas have massive amounts of invasive Himalayan blackberries. The
removal would help reduce criminal activity by elimination hiding places, help native species that are being
choked out and make the Greenway a more attractive /safe location for recreational users. There are currently
two individuals that rent goats for invasive species eradication. Medford Parks has utilized one individual and
parks staff will be getting cost estimates in January for budgeting purposes. Staff reviewed the Central Point
Ordinance on prohibited animals, Section 6.06, but as listed there is a provision for the temporary approval of
animals in the working capacity as long as they are not a health hazard or nuisance. The work will begin in
mid -April of 2013.
Ket ur n t o Agenda
140 S. Third Street Central Point, OR 97502 •541.664.3321 Fax 541.664.6384
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Business
t �
i
Commission Report
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Cit of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
PLANNING DEPARTMENT MEMORANDUM
Date: December 7, 2012
To: Honorable Mayor & Central Point City Council
From: Don Burt, Planning Manager
Subject: Planning Commission Report
The following item was presented by staff and discussed by the Planning
Commission at its regularly scheduled meeting on December 4, 2012.
The Planning Commission held their first public hearing to consider
the East Side TOD. Staff presented an overview of the project and
answered questions. Staff noted that the Neighborhood meeting held
on November 27th was well attended. Based on some of the
questions posed by the Neighborhood residents, staff requested that
the public hearing be opened, testimony taken, and continued to the
January 8, 2013 meeting to allow additional time to respond to their
questions. The Planning Commission opened the public hearing, took
testimony, and continued the hearing to January 8, 2013.
Ket ur n t o Agenda
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