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HomeMy WebLinkAboutBudget Minutes - April 28, 1999 CITY OF CENTRAL POINT 1999/2000 B UDGET COMMITTEE MEETING MINUTES April 28, 1999 I. CALL TO ORDER AT 7:00 II. ROLL CALL: Council Members Citizen Members City Staff Bill Stults LeRoy Burkhart Jim Bennett, City Administrator Garth Ellard Hank Williams Lois DeBenedetti, Building Official Carol Fischer Don Foster Mike Sweeny, Police Chief Dave Gilmour Mike Quilty Lee Brennan, Public Wks. Dir. Donna Higginbotham Rick Rapp Bill Brugger, Finance Director Wayne Riggs Deanna Gregory, Admin. Secretary III. Approval of Minutes A. Approval of April 21, 1999, Budget Committee Minutes. Garth Ellard made a motion to approve the Budget Committee Minutes for April 21,1999, as presented. Bill Stults seconded. All said aye. Motion passed unanimously. IV. GENERAL FUND A. General Services City Administrator Jim Bennett explained the significant changes for General Services. The Administrative/Planning Secretary position has been reclassified to Secretary to the City Administrator but wiN continue to provide support for the Planning Department. The Municipal Court Clerk will become a full-time position with the establishment of the new vehicle towing program. Anew Account Clerk series has been created. The Office Technician position has been reclassified to Account Clerk I. The current Account Clerk position will become Account Clerk II. Council member Garth Ellard inquired about the Mayor, Council stipend. Mr. Bennett explained that at this time the Council does not receive a stipend, the $5,000 in the budget is for Membership Dues and training for City Council members. Mr. Ellard would like to see a stipend of $250 a month for the Mayor and $125 a month for Council Members returned to help compensate for meetings they are asked to attend. Council Member David Gilmour stated that he did not want a stipend and would refuse the payment. Wayne Riggs made a motion to approve the General Services Budget as presented with an increase of $7,000 to line item 01, 11, 73, for a total of $12,000 excluding any members who do not want the stipend. Garth Ellard seconded. All said aye. Motion passed unanimously. .~ City of Central Point Budget Committee Minutes Apri128, 1999 Page 2 B. Building Department Building Official Lois De Benedetti explained the significant changes for 1999/2000. The Building Permit Technician/Secretary position has been reclassified to Building Permit Technician and the secretarial function of the building department will be assumed by a new Secretary II position. She would like to transfer $4,000 out of line item 01-12-63 Professional/Contract amount of $57,100 and add it to the electrical permit department. She explained that the amount in the electrical permit department 01-18-63 professional/contract would not be enough for a full year. Garth Ellard made a motion to approve the Building Department Budget for decreasing line item 01-12-63 to $53,100 for a total budget amount of $253,263. Mike Quilty seconded. All said aye. Motion passed unanimously. C. Electrical Permits Mrs. De Benedetti explained that this is a new fund department which is needed to account separately for electrical permit program revenues and expenditures. All staffing for this program will be provided through both private contractors and City staff. Mrs. De Benedetti explained that the $4,000 taken out of the Building Department Fund should now be put in to line item 01-18-63 Professional/Contract for a total of $21,500. This increase would bring the total expenditures for General Fund Electrical Permits to $45,999. David Gilmour made a motion to approve the Electrical Permits Department Budget with revisions to line item 01-18-63 Professional/Contract increasing that amount to $21,500. Bringing the total expenditures to $45,999. Bill Stults seconded. All said aye. Motion passed unanimously. D. Fire Department Mr. Bennett explained that this department is for Fire Protection and Emergency Medical Services provided by contract agreements. There were no significant changes. Garth Ellard made a motion to approve the Fire Department Budget as presented. David Gilmour seconded. All said aye. Motion passed unanimously. E. Police Department Police Chief Mike Sweeny presented the budget for the Police Department. He explained the significant changes will be adding two additional Officer positions and expanding the Reserve Police Officer program. He explained capital outlay projects will include outfitting police vehicles with mobile data computers and video systems. Bill Stults made a motion to approve the Police Department Budget as presented. David Gilmour seconded. All said aye. Motion passed unanimously. City of Central Point Budget Committee Minutes April 28, 1999 Page 3 F. Parks Department ` Public Works Director Lee Brennan explained the significant changes for the parks department will include reclassifying the Maintenance Worker position to a Maintenance Worker lead position, and adding a Maintenance Worker I position. The department will be working to update the Park Master Plan and park improvements for Robert Pfaff Park and Van Horn Park. David Gilmour made a motion to approve the Parks Department Budget as presented. Garth Ellard Seconded. All said aye. Motion passed unanimously. G. Non-Operating Department Mr. Bennett presented the budgetfortheNon-Operating Department. He explained thatthis department provides for the transfer of monies from the General Fund to other funds. A transfer to the Street Appurtenances Fund will be used to fund additional improvements in FY 1999-2000. He asked that $300,000 be transferred from the General Fund Revenue into the Contingency line item. Wayne Riggs made a motion to approve the Non-Operating Department Fund adding $300,000 to the Contingency line item. Garth Ellard seconded. All said aye. Motion passed unanimously. Mr. Bennett stated that the committee should now approve the General Fund Revenue adjustment of $300,000 in the Net Working Capital line item. Wayne Riggs made a motion to approve the General Fund Revenue budget adjustment of $300,000 a total of $1,838,409 with a total resouri~'es of $5,597,304. Garth Ellard seconded. All said aye. Motion passed unanimously. ' V. COMMENTS AND QUESTIONS FROM THE COMMITTEE No additional comments. VI. ADJOURNMENT The meeting was adjourned at 9:00 p.m. to the May 5, 1999, Budget Committee Meeting. Dated l~ ~~ < q9 Deanna Gregory, Budge ecre ry i