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HomeMy WebLinkAboutBudget Minutes - April 12, 2000CITY OF CENTRAL POINT 2000/2001 BUDGET COMMITTEE MEETING MINUTES April 12, 2000 I. INTRODUCTION OF MEMBERS Chair Bob Gilkey called the meeting to order at 7:00 p.m. Members present were: Council Members Citizen Members City Staff Mayor Bill Walton LeRoy Burkhart Jim Bennett, Budget Officer Garth Ellard Hank Williams Tom Humphrey, Planning Director Carol Fischer Don Foster Bill Brugger, Finance Director Dave Gilmour Kay Harrison Lee Brennan, Public Works Director Bob Gilkey, Chair Mike Quilty Deanna Gregory, Budget Secretary Bill Stults Wayne Riggs Donna Higginbotham and Tom Malot, Jr. were absent. II. APPROVAL OF MINUTES Garth Ellard made a motion to approve the minutes for the Budget Committee Meeting on April 5, 2000, as presented. David Gilmour seconded. All said aye. Motion passed unanimously. III. PRESENTATION OF BUDGET 1. General Fund A. General Services Department Finance Director Bill Brugger proposed the following changes to line item 73, Mayor/Council: 2000 Estimated reduced to $9,100 from $12,600; 2001 Budget Proposed reduced from $14,000 to $9,500. He stated that the Mayor has asked that his stipend be designated for new sidewalk construction. Council member Gilmour stated that he would like his stipend designated for new sidewalk construction also. This would total $4,500. Mike Quilty made a motion to amend line item 01-11-73 as proposed and to transfer $4,500 to the Motor Vehicle Tax Fund for new sidewalk construction. David Gilmour seconded. All said aye. Motion passed unanimously. City of Central Point Budget Committee Minutes Apri/ IZ,1000 ^ Page Z B. Parks Department Public Works Director Lee Brennan explained that he would like to increase his staff by one full time Parks and Recreation Coordinator. This person would be available to schedule activities in the city parks, serve as staff to the Park Commission, coordinate the design of improvements for city parks, and oversee city recreational programs . This would increase Total Personal Services from $49,291 to $95,369. Mr. Brennan further proposed increasing the Equipment Rental line item from $27,500 to $34,000 and Total Capital Outlay from $102,500 to $187,500 to fund additional improvements to the Northeast Park. He also recommended hiring a full time contract Grant Writer. Partial funding for this position of $19,500 is included within the proposed budgets for the Utility Fund and the two Street Funds. An additional $19,500 needs to be appropriated to fully fund the position. It was suggested that this should be added to the General Services Department budget. Kay Harrison made a motion to amend the General Fund Parks Department proposed budget to include a Parks and Recreation Coordinator and to increase Total Personal Services from $49,291 to $95,369. Mike Quilty seconded. Motion passed by majority vote. Wayne Riggs voted no. Garth Ellard made a motion to reopen the General Services Department budget. Kay Harrison seconded. All said aye. Motion passed unanimously. Mike Quilty made a motion to increase line item 63, Professional/Contract in the General Services Department budget from $ 81,000 to $100,500 to partially fund a contract Grant Writer position. David Gilmourseconded. All said aye. Motion passed unanimously. C. Park SDC Ftmd Mr. Brennan proposed amendments to the proposed budget for the Park SDC Fund. He recommended increasing Capital Projects from $350,000 to $563,000 to fund improvements to the Southeast Park and Phase 1 of the Regional Park. This would require a transfer from the General Fund of $213,000. David Gilmour made a motion to transfer $213,000 from the General Fund to the Park SDC Fund and to approve the Park SDC Fund budget with an increase to Capital Outlay from $350,000 to $563,000. Bill Stults seconded. All said aye. Motion passed unanimously. City ofCentra/Point Budget Committee Minutes Apri112, 2000 Page 3 Mike Quilty made a motion to approve the General Fund Parks Department Budget to include the previously approved Parks and Recreation Coordinator position and increasing line item 69, Equipment Rental from $27,500 to $34,000 and Total Capital Outlay from $102,500 to $187,500. David Gilmour seconded. All said aye. Motion passed unanimously. D. Non-Operating Department City Administrator Jim Bennett explained the purpose of the Non-Operating Department and stated that line item 94, Transfers will need to be increased to $757,780 to account for the $213,000 transfer to the Park SDC Fund and the $4,500 transfer to the Motor Vehicle Tax Fund. David Gilmour made a motion to approve the Non-Operating Department Budget increasing line item 94 from $540,280 to $757,780. Mike Quilty seconded. All said aye. Motion passed unanimously. 2. Utility Fund A. Water Department Mr. Brennan presented the resources for the Utility Fund and the expenditures for the Water Department. He recommended an adjustment to the Total Personal Services for the Water Department increasing it from $375,220 to $389,946. No other changes were recommended. Garth Ellard made a motion to approve the Utility Fund budget increasing Total Personal Services for the Water Department from $375,200 to $389,946. Mike Quilty seconded. All said aye. Motion passed unanimously. 3. Street Funds A. Motor Vehicle Tax Fund Mr. Brennan recommended that the Total Capital Outlay be increased from $274,000 to $283,500. This will increase the amount available for sidewalk improvements. $5,000 will come from the fund's net working capital and $4,500 from a Genera! Fund transfer. LeRoy Burkhart made a motion to approve the Motor Vehicle Tax Fund increasing Total Capital Outlay from $274,000 to $283,500. Dave Gilmour seconded. All said aye. Motion passed unanimously. City of Central Point Budget Committee Minutes April ,2,1000 Page 4 B. Street Appurtenances Fund Mr. Brennan recommended that Resources, line 45, Grants be increased from $65,000 to $285,000 to reflect the County's contribution to the Scenic Avenue Bridge Replacement Project. This will increase the cost of the project from $435,000 to $655,000. He also recommended increasing the funds for Overlay Project No. 7B from $57,000 to $147,000. The revenue for this increase will come from the fund's net working capital. Garth Ellard made a motion to approve the Street Appurtenances Fund increasing Resources, line item 45, Grants from $65,000 to $285,000 and Total Capital Outlay from $581,000 to $891,000. Mike Quilty seconded. All said aye. Motion passed unanimously. V. ADJOURNMENT Carol Fischer made a motion to adjourn. Kay Harrison seconded. All said aye. Motion passed unanimously. The meeting was adjourned at 9:35 p.m. to the April 19, 2000 Budget Committee Meeting. , Dated ~ Deanna Gregory, Bud 1