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HomeMy WebLinkAboutCM062404CITY OF CENTRAL POINT City Council Meeting Minutes June 24, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Mike Quilty, and Bill Stults were present. Donna Higginbotham was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. IV. SPE A. B. C. D. CIAL PRESENTATIONS Special Recognition to Lieutenant Tony McPhearson Special Recognition to Chief Mike Sweeny Swearing in of Chief John Zeliff Swearing in of Reserve Chaplin Daniel Beteta and Terry Graunke V. PUBLIC APPEARANCES Judy Randahl, Central Point Resident Ms. Randahl wanted to let the Council know that she would be petitioning for a zone change along Bush Street from C-2(m) to high density residential. VI. CONSENT AGENDA A. Approval of June 10, 2004, City Council Minutes B. Authorization of Bid Award to LTM for Highway 99/Pine Street Intersection Reconstruction. C. Authorization to enter into an agreement with Central Oregon & Pacific Railroad. Kay Harrison made a motion to approve the consent agenda as presented. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. City of Centrd Point City Council Minu[es ,June 24,Z00~ Piggy 2 VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading, An Ordinance Amending Central Point Municipal Code Section 1.08.010 Pertaining to Initiatives and Referendums City Administrator Phil Messina explained that certain initiative sponsoring groups have recently targeted some Oregon cities in a bid to introduce local initiatives by these sponsors who do not live within the cities. League of Oregon Cities suggests that if cities wish to limit initiatives and referendum filing to city residents that they include a clause in their Municipal Code. Bill Stints made a motion to move to second reading an Ordinance Amending Central Point Municipal Code Section 1.08.010. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. B. Resolution No. 1025, A Resolution Scheduling Biennial Election of Central Point City Officers on November 2, 2004 Mr. Messina stated that the proposed Resolution sets the date for the next election of city officers to coincide with Statewide General Election on Tuesday, November 2, 2004. The seat for Mayor, both Council members At-Large and the Council member from Ward IV will be up for election. The filing period for election begins Monday, August 9, 2004, and runs through Monday, August 23, 2004. Election packets will be available July 19, 2004. Mike Quilty made a motion to approve Resolution No.1025, A Resolution Scheduling Biennial Election of Central Point City Officers on November 2, 2004. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. C. Resolution No. 1026, A Resolution approving the appointment of Cramer 8< Giles, Inc. As the City's Agent of Record for Insurance Services Mr. Messina stated that staff interviewed two firms who expressed an interest in being appointed as the city's Agent of Record. The Insurance Agent will assist the City with Insurance claims, claims monitoring and reporting; researching insurance markets, review deductibles and provide training to staff on risk management issues. Staff is recommending Cramer and Giles who have worked with other cities and school districts. The City is a member of the City/County Insurance Services pool. There is no direct cost for the agent of record, but the agent fee of approximately 8% is deducted from the fee the City pays to CCIS. City of Cendal Point City Council Minutes .Tune 24, 200 P~ 3 Nate Banry made a motion to approve Resolution No. 1026, A Resolution approving the appointment of Cramer & Giles, Inc. As the City's Agent of Record for Insurance Services. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Resolution No. 1027, A Resolution Transferring Appropriations within the 2003-04 Budget Interim Finance Director Jill Turner stated that the proposed resolution changes the current 2003-2004 budget and keeps the city in compliance with Oregon Law. Mike Quilty made a motion to approve Resolution No.1026, A Resolution transferring Appropriations within the 2003-04 Budget. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. E. Resolution No. 1028, A Resolution Authorizing the Reimbursement of Expenditures with Reimbursement Obligations Proceeds Ms. Turner stated that financing of the Library/City Hall project is in process and may take up to 60 days. Meanwhile, .the construction will be starting soon. This resolution allows the City to pay for the construction work out of resources on hand and then later reimburse our selves with tax exempt financing. The City is working with a Financial Consultant and Bond Attorney. We are exploring various financing options and preparing a competitive bid package. Kay Harrison made a motion approving Resolution No. 1028, A Resolution Authorizing the Reimbursement of Expenditures with Reimbursement Obligations Proceeds: Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: he attended a Relay for Life, Cancer prevention event he attended the local Mayor's lunch X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: the library construction could start any time. he will be attending the Oregon City/County Managers Conference in Bend the week of June 28tH CIIJ'' Of (.ell[rll Polnl City Council Minutes ,junc 2~~, 200~L Page 4 XI. COUNCIL REPORTS Mike Quilty reported that: he presented an Astronomy class through the City Recreation Program. he attended an ODOT discussion about the STP funds he attended an MPO meeting where they discussed the STP funds Bill Stults reported that: he attended the regional aquatics meeting. He is encouraged by the support of the valley for this type of project. the water meter at the Meadows has a malfunction. He asked staff how often the city does a maintenance check on water meters. Bob Pierce explained that staff does not currently have a schedule for maintenance of water meters. he attended a Medford Water Commission meeting. Dick Halley reported that: • he attended the regional aquatics meeting and was impressed by the committee to bring this type of facility to the Rogue Valley. Nate Banry reported that he had a conversation with a builder in Central Point East. There is a problem with a trench that was dug and then filled in with debris. This trench is now settling and there are a few problems with some houses that were built on it. Did the city realize that this trench was there? Building Official Lois DeBenedetti stated that they were not aware at the time the trench was dug. They have been in contact with some of the concerned parties. The City does not have-an ordinance for land excavation. The City was not called for an inspection when the trench was filled in. Ms. DeBenedetti believes this is a legal matter now. Xtl. DEPARTMENT REPORTS Park and Recreation Director Nancy Hanson reported that: she attended the regional aquatics meeting and gave a report on that event. staff has been working on training for summer camps the recreation program is going strong for summer. Interim Finance Director Jill Turner reported that: • year end reports are just about ready for the audit • she has been working on financing options for the city's portion of the new building • water bills will be sent out this week • staff is working on business license renewals City oFCentr~rl Point Cily Council Minutes june 2~, 200 Page 5 Building Official Lois DeBenedetti reported that: Central Point is the 6`h in state for issuing the most building permits if Council is interested staff could prepare something regarding the land excavation process and what would need to be done in order to have that available in the City Community Development Director Tom Humphrey reported that: • the City will receive a grant to help with the funding of a Highway 99 improvement plan • the East Pine Street transportation plan should be complete next week • he attended the Regional Problem Solving meeting • FEMA flood maps are upsetting several builders and contractors. The City is working with them and FEMA to help with some of the concerns • he will be advertising for the Planning Manager position this month • he is working with the attorney regarding the LUBA appeal by Wal Mart Public Works Director Bob Pierce reported that: • the construction for the intersection of Hwy 99 and Pine Street will be done mostly at night, they should begin soon • the malfunction with the 2 million gallon reservoir has been fixed and it is almost to normal capacity XIII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:48 p.m. The foregoing minutes of the June 24, 2004, Council meeting were approved by the City Council at its meeting of July 8, 2004. Dated: ~~~/Ov ATTE City Recorder ~i~ ` Mayor Hank Williams