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HomeMy WebLinkAboutCM061004CITY OF CENTRAL POINT City Council Meeting Minutes June 10, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. IV. SPECIAL PRESENTATIONS A. Recognition of Finance Director Bill Brugger Mayor Williams presented Bill Brugger with a plaque of special recognition upon retiring from the City of Central Point. B. Swearing in of Lt. Steve McGee Police Chief Mike Sweeny performed the swearing in of Lt. Steve McGee. Lt McGee's wife presented his shield to him. V. PUBLIC APPEARANCES There were no public appearances. VI. CONSENT AGENDA A. Approval of May 27, 2004, City Council Minutes B. SODA Proclamation Bill Stults made a motion to approve the consent agenda as presented. Dick Halley seconded. .Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. City of Central Point City Council Minutes Juue 10, 2004 Page 2 VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. 1850, An Ordinance Amending CPMC Title 5.06 Pertaining to City Yard Sales, Second Reading. City Administrator Phil Messina explained that this is the second reading of an ordinance to amend the CPMC regarding the issuance of Yard Sale Permits. At the first reading there was some concern regarding the $5.00 fee for registering at City Hall. He explained the change to the Ordinance regarding the fee will be decided by the Finance Director. Information Technology Coordinator John Johnson presented the Yard Sale program as it will be used from the Internet. There was discussion regarding the fee charged for staff time should someone come into City Hall to get a permit. Donna Higginbotham surveyed other Cities and none of the Cities in the valley charge a fee for a yard sale permit. It was mentioned that $5.00 would not cover actual staff time. It was mutual among the Council that a fee should not be charged for this service but a permit should still be required. Mike Quilty made a motion to approve Ordinance No. 1850, Amending CPMC Title 5.06 Pertaining to City Yard Sales removing the portion referring to charging a fee for the permit. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 1019, A Resolution Authorizing Jurisdictional Transfer Agreement for East Pine Street from Highway 99 to 4t" Street in the City of Central Point Public Works Director Bob Pierce explained that the City will be rebuilding E. Pine Street from Highway 99 to 6th Street. East Pine Street from Hwy 99 to 4th Street is a County Road. Jackson County has prepared a Jurisdicational Transfer Agreement which with transfer jurisdictional authority of E. Pine Street from Jackson County to the City. With in 30 days of the execution of the agreement, Jackson County will issue a check for $109,000 to the City. Kay Harrison made a motion to approve Resolution No. 1019, Authorizing Jurisdictional Transfer Agreement for East Pine Street from Highway 99 to 4"' Street in the City of Central Point. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. City of Centril PouiC City Council Minutes June 10, 200A. Page 3 C. Resolution No. 1020, A Resolution Adopting a Budget for Fiscal Year July 1, 2004, to June 30, 2005, Making Appropriations and Levying Taxes. Mr. Messina stated that Budget Committee has recommended approval of a Budget for Fiscal Year July 1, 2004, to June 30, 2005. The proposed Resolution outlines the budget recommended for approval. Mike Gauilty made a motion to approve Resolution No. 1020, A Resolution Adopting a Budget for Fiscal Year July 1, 2004, to June 30, 2005, Making Appropriations and Levying Taxes. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Resolution No. 1021, A Resolution Adopting General Procedures for Fiscal Year 2004-2005. Mr. Messina explained that the proposed Resolution authorizes certain appointments and procedures relating to city administration and budget, fiscal management and bookkeeping matters for fiscal year 2004-2005. He stated that the Insurance Agent of Record is currently under review. Staff will return at a later date with a resolution appointing this position. Dick Halley made a motion to approve Resolution No. 1021, A Resolution Adopting General Procedures for Fiscal Year 2004-2005. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. E. Resolution No. 1022; A Resolution Certifying the Provisions of Certain Municipal Services by the City of Central Point, Oregon. Mr. Messina stated that ORS 221.760 provides that in order for the City to receive state revenues from cigarette, gas and liquor taxes, the State must be satisfied that the City provides certain services. The proposed resolution assures the state that the required services are provided to the citizens of Central Point. Nate Banry made a motion to approve Resolution No. 1022, A Resolution Certifying the Provisions of Certain Municipal Services by the City of Central Point, Oregon. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. F. Resolution No.1023, A Resolution Electing to Receive State Revenue Sharing Fund for Fiscal Year 2004-2005 Pursuant to ORS 211.770 Mr. Messina stated that ORS 211.770 sets forth requirements for eligibility by cities for receipt of State revenue sharing finds. Central Point is qualified to receive such funds. Kay Harrison made a motion to approve Resolution No. 1023, A Resolution Electing to Receive State Revenue Sharing Fund for Fiscal Year 2004-2005 Pursuant to ORS City of Central Point City Council Minutes ,Tune 10, 2004 Page 4 211.770. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and BiII Stults, yes. Motion approved. G. Resolution No. 1024, A Resolution Amending the City of Central Point Position Classification Pay Plan (Table 1 of the Personnel Policies and Procedures) Mr. Messina stated that each year certain employee salaries are updated or positions are added. The proposed resolution adopts- the Pay Plan as discussed during the Budget Committee meetings. He stated that one change is recommended to the Table that was handed out in the Council packets. The Building Official Range should be 182A. This item was inadvertently missed when the table was being updated with the changes. Mike Quilty made a motion to approve Resolution No. 1024, A Resolution Amending the City of Central Point Position Classification Pay Plan (Table 1 of the Personnel Policies and Procedures) with the recommended change. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Park Commission Report Mr. Messina stated that the Park Commission minutes are part of the Council packet. If there are any questions regarding the minutes, staff will try to answer them. Park and Recreation Director Nancy Hanson is late because the ,Soccer program. began tonight. There was discussion regarding the dog park, community center, skate park funds, and the soccer/football fields in the Twin Creeks Development. No action needed. B. Planning Commission Report ;:' .i " ~, . Community Development Director Tom Humphrey presented the Planning Commission report for June 1, 2004: 1. The Commission approved a preliminary development plan and tentative subdivision for 10 residential lots known as the Pittview Village PUD. The subject tax lots are located north of PittviewAvenue and east of Bursell Road in the R-1-6 zone. The development proposes a private street with access from Pittview Avenue. One lot will be left in open space for a park, and a sidewalk will be extended into the development on one side of the street. The Commission imposed conditions that included compliance with building code and local agency approvals as well as the preparation and submittal of a landscaping and irrigation City of Central Point City Council Minutes June 10, 2004 Page .5 plan which includes the preservation of significant trees. Improvements on Pittview will not be deferred but will be bonded or paid for as part of the development. 2. The Commission approved a tentative subdivision for 21 townhouse lots known as Griffin Oaks, Phase III. The subject tax lot is located north of Taylor Road and west of Haskell Street (extended) in the TOD-MMR zone and is part of the Twin Creeks Master Plan. The Commission fielded questions from neighboring property owners about increased traffic and imposed conditions to mitigate problems with construction vehicles. 3. The Commission approved a final development plan and tentative subdivision for 22 townhouse lots in Phase 1 of the residential development known as the Daisy Creek Village PUD. The subject tax lots are located south of West Pine Street and between Glenn Way and Haskell Street in the R-3 and TOD-MMR zones. The development proposes private streets with primary access from Haskell and Ash Streets and secondary or emergency (gated) access from Glenn Way through an existing apartment complex. Common open space, guest parking and a tot lot are included. The Comm fission determined that the conditions they imposed at the preliminary plan stage had been met for Phase#1 of the development. The Commission will see subsequent phases (2&3) of the development when they are complete. D. The Commission recommended denial of a request by property owners to amend the Comprehensive Plan and Zoning maps to replace Medium Density Residential land uses with High Density land uses in the vicinity of Scenic Middle School. The zoning map would change from R-2 to R-3. The subject tax lots are located west and south of the intersection of Scenic Avenue and North Third Street and have been the subject of past master planning efforts. The City Council can expect to review this proposal at a regular meeting in July. Dick Halley made a motion to approve the Planning Commission Report for June 1, 2004. Donna Higginbotham seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he attended the 2"d annual Energy Efficency Workshop provided by the League of Oregon Cities. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he attended the Chamber Board Meeting where they discussed the Tourism Video venture, and the Fourth of July events. Interim Finance Director Jill Turner has begun working in the Finance Department. construction on the Library/City Hall offices should begin construction the week of June 14th City of Central Point City Council Minutes ,June 10, 2004 Page 6 XI. COUNCIL REPORTS Mike Quilty reported that he attended the MPO Summit in Portland. There are concerns regarding STP funds and allocation of those funds to the Bear Creek Greenway. XII. DEPARTMENT REPORTS Park and Recreation Director Nancy Hanson reported that she has reserved three modular buildings that the Eagle Point School District is selling. These buildings can be used for class rooms and office space for Parks and Recreation to be located at the Old Central Point Elementary Gym site. Public Works Director Bob Pierce presented the Public Works Strategic Plan, and a map of street closures for the 4th of July events. Economic Development Director Tom Humphrey reported that: staff has been working on FEMA issues due to the proposed riew elevations from FEMA. there will be a stake holders meeting on June 25th with JRH Transportation to discuss the Preliminary Plan. staff will be meeting with the consultants for the Highway 99 Plan. XIII. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 8:20 p.m. The foregoing minutes of the June 10, 2004, Council meeting were approved by the City Council at its meeting of June 24, 2004. ._ Dated: , ~-~ ~~aS~~~ Mayor Hank Williams ATTE City Recorder