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HomeMy WebLinkAboutCM032504CITY OF CENTRAL POINT City Council Meeting Minutes March 25, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OR ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Special Recognition: Mayor Williams presented Rick Perry with a special recognition plaque for time spent on the Planning Commission. Kym Weathers and Questa Knight, Central Point Residents Ms. Knight and Ms. Weathers expressed their concerns regarding the amount of Street SDC charges the City requires for the change of use of a Church to a Daycare facility. They stated that when they originally approached staff regarding this change of use, they were not told about the SDC charges. They are required to do inspections and have already leased the building. They are unable to pay the estimated fees and are requesting that-the Council wave or lower these fees. They have talked with some local- businesses who have not had to pay SDC fees. City Administrator Phil Messina stated that Council and staff have begun the process of relief of SDC charges for the Downtown area but this building would not qualify under those circumstances. He proposed a small business relief for SDC fees to be brought before-the council in April. The proposed relief would be for small businesses who qualify to pay 25% of the SDC fees. Public Works Director Bob Pierce explained the SDC Methodology for the business type and size of Ms. Weathers building. He stated that the trips per day are calculated by a national average. He also explained the reasons some businesses would not be required to pay SDC fees. City of Central Point City Council Minutes March 25, 2004 Page 2 The Council directed staff to return with a resolution providing relief for small businesses. V. CONSENT AGENDA A. Approval of March 11, 2004, City Council Minutes Bill Stults made a motion to approve the Consent Agenda as presented. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1010, A Resolution Declaring the Necessity to Condemn Certain Real Property for Street Improvements in the Vicinity of Pine Street and Highway 99. Community Development Director Tom Humphrey explained that in 2003, the City was awarded an Oregon Transportation Initiative Act Grant to make improvements to West Pine Street between Haskell Street and Highway 99. The project is listed in the City's Transportation Systems Plan and the Regional Transportation Plan and is intended to improve traffic circulation, railroad crossing safety, and pedestrian access from West Pine Street into Downtown. The City has determined the value of property in the Pine Street corridor that must be acquired to make certain street improvements. The City is obligated to meet specific construction target dates according to the grant. Failure to meet these target dates could result in loss of funding from the state. Even though property acquisition appears favorable, the City has been advised to proceed with this resolution of intent to ensure that the improvements can be made on time with out interruption. Condemnation is a timely process under the provisions of Oregon Law: Staff recommends thaf Council issue a resolution of intent that would allow the City of Central Point toproceed with the condemnation of property adjacent to Pine Street subject to the provisions of ORS 281.et.seq. There was discussion regarding structures in the right of way on West Pine Street. Mr. Humphrey explained that the city is working on removal of those structures. Ciry of Central Point Ciry Council Minutes March 25, 2004 Page 3 Mike Quilty made a motion approving Resolution No. 1010, A Resolution Declaring the Necessity to Condemn Certain Real Property for Street Improvements in the Vicinity of Pine Street and Highway 99. Donna Higginbotham seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. RVCOG Annual Presentation Michael Cavallaro, RVCOG Executive Director, presented the Annual RVCOG presentation intended to keep cities informed of the activities and financial responsibilities of the Rogue Valley Council of Governments. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission special meeting report for March 18, 2004. The Commission held the first of two quasi-judicial public hearings to review the proposed Wal-Mart Super Center. The application consists of a site plan review andtwo-lot partition. The property is located at the northwest corner of East Pine Street and Hamrick Road in the C-4, zoning district. The Planning Commission focused on two issues at the meeting: 1) Whether the proposed development is a "community shopping center,' as described in CPMC 17.44.020(8)(15) 2) Whether the proposed development should be treated as a conditional use under CPMC 17.44.030(A)(20) because it "exhibits potentially adverse or hazardous characteristics not normally found in uses of similar type and size." After receiving compelling arguments from the applicant, the Commission was inclined to believe that the super center met the community shopping center definition although findings and a decision could not be made at the first meeting. The Commission will hold its second and final meeting on March 30'h at Crater High School to make a decision relative to the issues stated above and to determine whether to approve or deny the application. There is a possibility that someone will ask that the record be kept open to receive more written testimony. If the record is kept open for seven days, the appeal period could be extended and the City would exceed its 120 day processing period. In order to avoid this delay and to ensure that a final decision is made by April 16"', staff is recommending that the Council be proactive and schedule a hearing to review the Commission's review of the applications. Ciry of Central Point Ciry Council Minutes March 2S, 2004 Page 4 Kay Harrison made a motion to approve Resolution No. 1011, A Resolution Scheduling a Hearing to Review the Planning Commission's Decision on the Application forthe Proposed Retail Pear Blossom Plaza (Wal-Mart Supercenter). Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay. Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Kay Harrison made a motion to approve the Planning Commission Report for March 18, 2004, as presented. Nate Banry seconded. Roll call: Nate Banry, ,yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams stated that he had been out of town and had no report. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he has been working on Union negotiations and would like the Council to adjourn into Executive Session after the regular meeting. Police Chief Interviews will be held on Monday and Tuesday next week. On Monday at 1:00 p.m. there will be an open house lunch for the candidates and the Council members are invited to attend. XI. COUNCIL REPORTS Bill Stults reported that there will be a slight increase in Central Point residents Rogue Valley Sewer Systems bills in order to help with the cost of new regulations. Mike Quilty reported that: he will be on the panel interviewing the Police Chief candidates he has been researching some of the complaints about the late water bill charges. He stated that staff has been very professional at the counter dealing with upset customers. He also stated that other Council members may be contacted by citizens who have been charged the new late fee, Council members should go to staff and research the account of the citizen when discussing it with the person. Kay Harrison reported that: • she has been appointed as Chair for the MPO Committee. • she will be on the interview panel for the Police Chief candidates. Donna Higginbotham reported that she attended the RVCOG Board meeting. City of Central Point City Council Minutes March 25, 2004 Page S XII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • the City delivered 200 blue tags (48 hour notice) for water service, and 46 pink tags (disconnected) in the last week. • construction projects are beginning or are under way for W. Pine Street, Highway 99, and Taylor Road. • the Public Works Strategic Plan is almost complete. • he has been working on Budget, and Water Rights Negotiations. • Public Works Staff has been working on water line breaks. Community Development Director Tom Humphrey reported that the Four Oaks Center received an Honorable Mention from Oregon Downtown Development Association for the 2004 Downtown Achievement Awards. Parks and Recreation Director Nancy Hanson reported that: • Bill Stults, Karen Smith and herself will be looking at property to see if it would work for a Dog park. This property is part of the Bear Creek Greenway. • SOAK meetings have begun again to discuss a regional aquatic center. • she and Mr. Messina have been attending meetings with the School District to help fill in gaps with after school activities. • the Fourth of July Committee chair person is Debbie Miles. They are looking for volunteers. • Shelly Brown is the new Parks Secretary, she is working out great. • some of the upcoming events are: April 15`h Art and Music Night; April 10`h Easter Egg Hunt; May 15`h is the City Wide Yard Sale. Finance Director Bill Brugger reported that: he has been working on Budget preparation. the finance staff has been working hard with citizens on late payments and shut offs. Bill Stults made a motion to adjourn into Executive session under the provisions of ORS 192.660 (e) Labor Negotiations. Mike Quilty seconded. All said "aye" and the meeting was adjourned into Executive Session at 8:32 p.m. XIII. EXECUTIVE SESSION The City Council adjourned into executive session under the provisions of ORS 192.660 (e) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. City of Central Point City Council Minutes March 25, 2004 Page 6 Nate Banry made a motion to adjourn into regular session at 9:05 p.m. Donna Higginbotham seconded. All said "aye" and the meeting was adjourned into regular session. XI11. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, alt said "aye" and the Council Meeting was adjourned at 9:08 p.m. The foregoing minutes of the March 25, 2004, Council meeting were approved by the City Council at its meeting of April 8, 2004. C Dated: ~~-~~ l `~~~~ Mayor Hank Williams ATTEST: City Recorder f