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HomeMy WebLinkAboutCM021204CITY OF CENTRAL POINT City Council Meeting Minutes February 12, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. I1. ROLL CALL: Mayor: Hank Williams Council Members: Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. Nate Banry was absent. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of Januar~22 2004 City Council Minutes Mike Quilty made a motion to approve the minutes as' presented. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Don Pfaff, Central Point resident Mr. Pfaff expressed concerns regarding a Round About circle proposed for Taylor Road. He stated that this type of traffic device is confusing, and does not understand the reasons behind putting one on Taylor Road. He has talked to Fire District No. 3, and they are concerned about this type of device from an emergency point of view. Taylor Road has too much traffic to install a Round About where the city is proposing it. Mayor Williams closed the Public Appearances portion of the meeting. Ciry of Central Point Cary Council Minutes February 12, 2004 Page 2 VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. 1846, Amending Title 12.20, Title 15.20 and Title 17.57 of the Central Point Municipal Code, Placing Fence Regulation in the Zoning Code to Better meet Federal Flood Prevention Requirements, Simplify Enforcement and Create Internal Code Consistency. Community Development Director Tom Humphrey stated that this is the second reading of an ordinance amending fence regulations. The proposed Ordinance will 1) move the responsibility for monitoring into the zoning code; 2) better comply with Federal Flood Prevention requirements; 3) simplify the code; and 4) ensure that the code is consistent. Staff will create a brochure to be given to new water customers explaining different land use ordinances in Central Point that would be of concern to property owners and renters. Mike Quitty made a motion approving Ordinance No.1846, Amending Title 12.20, Title 15.20 and Title 17.57 of the Central Point Municipal Code, Placing Fence Regulation, in the Zoning Code to Better meet Federal Flood Prevention Requirements, Simplify Enforcement and Create Internal Code Consistency. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 1005, Declaring an Emergency to Avoid the Interruption of Services and Executing a Public Contractwith JRH Transportation Engineers. Mr. Humphrey stated that the City recently entered into a personal services contract with JRH Transportation Engineers (JRH) last last year in an effort to complete the East Pine Street Corridor Planning project. The modification and expansion of the project scope of work and associated cost estimate require City Council authorization to proceed. If professional service contracts exceed a given amount, City staff is required to either go to bid or to receive authorization from the City Council for an exemption. Under ORS 279 a public contract may be exempted if emergency conditions require prompt execution of the contract. Emergency means circumstances that could not have been reasonably foreseen that create.. interruption of services. The City is trying to obtain important decision making information that is critical to evaluating significant development proposals in the East Pine Street Corridor. Those proposals have time sensitive public hearing dates. The city entered into a contract with JRH with the understanding that a significant amount of work had been completed by the original transportation engineer. Unfortunately, some of the work requires re-evaluation which has changed the scope of work and increased the cost. Acceleration of the process to meet city deadlines has also added to the expense. The Council is being asked to acknowledge "an emergency" and authorize the prompt execution of the revised scope of work and cost estimate submitted by JRH. There was discussion regarding other traffic studies done: City of Central Point City Council Minutes February 12, 2004 Page 3 • City started a twenty year projection prior to the Wal Mart application. • Wal-Mart did a traffic impact statement -short range for opening day. • ODOT conducted an extreme case scenario traffic study • the city study will include all aspects of traffic including the Pilot Center, Amphitheater, Wal Mart, proposed hotels, local trucking companies, and include all property owners. Kay Harrison made a motion approving Resolution 1005, Declaring an Emergency to Avoid the Interruption of Services and Executing a Public Contract with JRH Transportation Engineers. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Resolution No. 1006, Authorizing the City of Central Point, Oregon, to Sell Real Property Located at 30 S. Third Street, Central Point, Oregon. City Administrator Phil Messina stated that the Council needs to pass a resolution authorizing the sale of the Old Fire Station to Sal and Tami Mellelo as agreed to in the Sale Agreement and Earnest Money Receipt. He stated that the Resolution should state that the Mayor or his designee are authorized to execute on behalf of the City. Mike Quilty made a motion to approve Resolution No. 1007, Authorizing the City of Central Point ,Oregon to Sell Real Property Located at 30 S. Third Street, Central Point, Oregon. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Ordinance No.1847, An Ordinance Protecting the City's Storm Drain System, and Declaring an Emergency. Public Works Director Bob Pierce explained that over the years several storm drains have historically failed with larger rain storms during the winter. There were several factors for this including undersized pipes, partially plugged pipes and completely plugged pipes. The City will soon be required by DEQ and the Federal Environmental Protection Agency to start implementing Best Management Practices designed to improve the quality of storm water run off entering streams. One of the many factors, along with petrochemicals, solvents, and phospates, contributing to the degradation of the quality of storm water run off is turbidity. Two major sources of turbidity are erosion and trackout onto city streets. Construction sites, in general, have significant track out issues, existing ordinances fail to adequately protect the City's storm drain system, and staff has difficulty with preventing debris and contaminants from entering the storm drain system. Over the last year staff undertook a project to systematically clean, assess, and repair every storm drain in the city. Mr. Pierce showed photos of construction areas through out the City that are currently in violation of city Ordinance. However, until the proposed Ordinance is approved there is no enforcement procedure in place. Staff is concerned that City of Central Point City Council Minutes February 12, 2004 Page 4 if a heavy rain storm were to hit the area, these sites will cause a problem in the now clean and free flowing storm drains and could cause flooding problems. Staff is recommending that the Council pass the proposed Ordinance as an emergency in order to provide staff with the tools necessary to insure the protection of the City's Storm Drain System. There was discussion regarding the urgency of the situation. Dick Halley made a motion to approve Ordinance No.1847, An Ordinance Protecting the City's Storm Drain System, and Declaring an Emergency. Bill Stults seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quiity, yes; and Bill Stults, yes. Motion approved. E. Resolution No. 1007, A Resolution Re-adopting the Rules of the Council and Code of Ethics. Mr. Messina explained that at the Council/Staff retreat the Council showed interest in adding a Consent Agenda to the Regular Agenda for the Council. In order to change the order of the Agenda the Council needs to approve the proposed Resolution Adopting the Rules of the City Council and Code of Ethics. This is a house keeping item that is done on an annual basis. There was discussion regarding the amount of time allowed for public comment. It was decided to leave the time at 5 minutes as stated in the Rules of the Council. Mike Quiity made a motion to approve Resolution No. 1007, A Resolution Re- adoptingthe Rules of the Council and Code of Ethics. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quiity, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Donation of Restaurant Booths to Central Point School District Parks and Recreation Director Nancy Hanson stated that with the sale of the Old Fire House, the lack of recreation facilities to relocate furniture to, we have realized there are items the City is unable to store. These items include the restaurant booths that were donated by Taco Bell to Hope Christian Church for the Teen Center. School District No. 6 is interested in using them at Scenic Middle School and will move them to their desired location. Staff is requesting that Council approve a motion to donate these items to School District No. 6. Bill Stults made a motion to donate the restaurant booths located at the old fire City of Central Point City Council Minutes February I2, 2004 Page 5 house to School District No. 6. for use at Scenic Middle School. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Declaring Pool Tables from the Old fire House as Surplus Property Mrs. Hanson stated that there are also three commercial coin operated slate pool tables currently located at the Old Fire House. The City is asking that these items be declared "Surplus Property" so that they can be sold to the highest bidders or disposed of as necessary. Mike Quilty made a motion to declare three commercial coin operated slate pool tables as surplus property to be sold to the highest bidder. Bill Stults seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Approval of Secretary II for Parks and Recreation Public Works Director Bob Pierce and Parks and Recreation Director Nancy Hanson explained that increased work loads are creating back logs in work production at nearly all levels of operations for Parks and Recreation and Public Works. There is one full time secretary who spends half her time with Public Works and half with Parks and Recreation. Staff is asking for approval to hire one Secretary II position for Parks and Recreation. This position will handle secretarial aspects of that department freeing up the other secretary to work full time in Public Works. Mike Quilty made a motion approving one FTE Secretary II position for Parks and Recreation. Donna Higginbotham seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for February 3, 2004: There were no public hearings scheduled and the Commission took the opportunity to focus on a "Refresher" in Oregon's Statewide Planning Program and City procedures for public hearings. In part, the training was also intended to educate new Planning Commission member Christopher Brown. 1. The Commission reviewed the statewide planning goals, the new organizational structure of DLCD and the Land Conservation and Development Commission's (LCDC) policy focus for the 2003-05 Biennium. 2. The Commission also read its way through a League of Oregon Cities' handout on land use procedures and hearings. Commission duties and responsibilities were discussed along with the importance of having relevant "evidence" in arriving at land City of Central Point City Council Minutes February l2, 2004 Page 6 use decisions. Planning staff explained the necessity of preparing findings of fact which they will place more emphasis on in future reports. 3. The Commission was given copies of the Proposed Retail Site Plan Application for Pear Blossom Plaza (Wal Mart). Kay Harrison made a motion to approve the Planning Commission Report for February 3, 2004, as presented. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: he attended the Chamber of Commerce Annual Dinner. he attended the Local Mayor's meeting where they discussed the lack of a sobering center in the valley. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • the cost revision for the proposed Library/City offices is almost complete and the committee will meet again in about two weeks. • he thanked the council/staff for attending the retreat on January 31 s, • staff has had meetings with the Grange regarding Pine Street reconstruction. • he toured the State Crime lab. • he has begun work on the Union Contracts. • Staff has begun preparation of the next Budget. • we are still receiving applications for the Police Chief position. XI. COUNCIL REPORTS Donna Higginbotham reported that she attended the RVCOG Board meeting and the Greenway Meeting. Mike Quilty reported that he attended the MPO meeting to take public comment on the DEQ recommendations. The decision of the MPO was to make recommendations on transportation issues only at this time. Bill Stults reported that he attended a Water Commission meeting on a WISE Project for stream improvement. He also attended his first Special District Conference for RVSS. Dick Halley reported that he attended the Chamber of Commerce Annual Dinner and received an award for his work on the Welcome sign. City of Central Point City Council Minutes February 12, 2004 Page 7 XII. DEPARTMENT REPORTS Parks and Recreation Director Nancy Hanson reported that: the Parks and Recreation Annual Report is complete. staff is working on Partnerships with other entities. Finance Director Bill Brugger reported that: the 2"d Quarter Financials are complete. the finance department has been busy with changes in PERS, Water Ordinance, twice a month paydays, and other end of year reports. Planning Director Tom Humphrey reported that: that at the CAC decided to have a second meeting in March to form an opinion for recommendation to the Planning Commission regarding the Wal Mart Issue. he has sent a letter to the Wal Mart applicants explaining the public hearing dates that will be scheduled for that issue. Public Works Director Bob Pierce reported that: • Staff will be bringing a water rights issue before the Council at the next meeting. This is an option for the City to purchase water from a source other than Lost Creek Lake. • improvements to the outside of the Old CPE Gym will cost approximately $35,000. XII1. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:47 p.m. The foregoing minutes of the February 12, 2004, Council meeting were approved by the City Council at its meeting of February 26, 2004. G~ Dated: 3~a~oc{ - Mayor Hank Williams ATTES ' City Recorder