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HomeMy WebLinkAboutCM010804 CITY OF CENTRAL POIIITT City Council Meeting Minutes January 8, 2004 REGULAR MEETING CALLED TO ORDER Chair Person Bill Stults called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams -Excused Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of December 11 2003 City Council Minutes Nate Banry made a motion to approve the minutes as presented. Dick Halley seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. SPECIAL RECOGNITION Council Chair Bill Stults presented Mac Lewis with a plaque for recognition of his efforts on the Park Commission. VII. PUBLIC APPEARANCES There were no public appearances. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading - Ordinance No.1845, An Ordinance Amending C.P.M.C. Title 13 Pertaining to the Distribution and Sale of Water Public Works Director Bob Pierce stated that this is the second reading of an ordinance changing Title 13 of the Central Point Municipal Code. At a meeting in December the City of Central Point City Council Minutes January 8, 2004 Page 2 Council passed it to second reading with a few changes., He explained that the recommended changes are now incorporated into the Ordinance and it is ready for Council approval. Kay Harrison made a motion to approve Ordinance No. 1845, An Ordinance Amending C.P.NI.C. Title 13 Pertaining to the Distribution and Sale of Water. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 1001, A Resolution Adopting a Set of Goals and Policies for Now X2, the Bear Creek Valley Regional Problem Solving Process. Community Development Director Tom Humphrey explained that the RPS Policy Committee voted unanimously to adopt a document known as the "Greater Bear Creek Valley Regional Goals and Policies". Each jurisdiction involved in the RPS process is being asked to endorse these goals and policies which will be used to guide the remainder of the RPS process. The three goals under consideration are: 1) Manage future growth for the greater public good; 2) Conserve resource and open space lands for their important economic, cultural and livability benefits; and 3) Recognize and emphasize the individual identity, unique features and relative competitive and advantages and disadvantages of each community within the region. There was discussion regarding the process and how long it will take to finish. If the Council approves the resolution will it forfeit our right to grow in the direction that the Council and staff feel are important. Mr. Humphrey explained that the City has representation on the committee and the concerns and desires of the Council will be expressed at these meetings. Approval of the Resolution only endorses the Goals and Policies for the Now X2 Problem Solving Process. Mike Quilty made a motion to approve Resolution No. 1001, A Resolution Adopting a Set of Goals and Policies for Now X2, the Bear Creek Valley Regional Problem Solving Process. Donna Higginbotham seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission report for January 6, 2004: The Commission continued its review of a site plan application submitted by John Owens. The applicant is requesting approval to add a duplex on the back of his property located at 400 North 10th Street. The property is zoned R-3, Residential Multiple Family and is adjacent to the East Cherry Street Estates pad lot City of Central Point City Council Minutes January 8, 2004 Page 3 development. Staff discovered some set back discrepancies with the site plan which could not be resolved at the meeting. A power pole in the vicinity of a new drive way also became an issue. The applicant is attempting to work out the solution with PP8~L but did not have that resolution in time for the meeting. If the issue cannot be resolved before the next meeting, staff will ask the applicant to withdraw his application. 2. The Commission approved an amendment for the Crater Rock Museum's conditional use permit which would allow them to expand their facility at its present location near the intersection of Scenic Avenue and Dobrot Way. The applicant's have an agreement to acquire two adjacent tax lots and intend to add 7,000 square feet of building area and roughly 12,000 square feet of parking. 3. The Commission approved a site plan application for a new Super 8 motel proposed at East Pine Street and Hamrick Road. The applicants intend to construct an upscaled, three story motel which will be the first of its kind in Oregon. The facility will have approximately 76 rentable units, an indoor pool and will employ 30 people. A significant percent of their rooms will be committed to USF Reddaway truckers. Dick Halley made a motion to approve the Planning Commission report for January 6, 2004. Mike Quilty Seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT No Mayor's Report IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: the City has started recruitment procedures for a new Chief of Police, the closing date will be February 27th. City Hall has been accident free for three months. he has received an update from the library/city hall architects. The contractor has stated that the original plans will go over budget and they are revising the plans. They do not know yet if the committee will have to be reconvened to make these adjustments. X. COUNCIL REPORTS Bill Stults reported that: • he will be attending a special district conference for Rogue Valley Sewer District in February. • Ed Olson from the Medford Water Commission is retiring this week. They have Ciry of Central Point City Council Minutes January 8, 2004 Page 4 hired the head engineer as their new manager. • he believes that the city needs to start concentrating on water conservation. • he would like to see something in writing in order to help the Central Point Little League get hooked up to water. Public Works Director Bob Pierce stated that the only option the City has to provide water to the Little League fields is if the property belonged to the City. This is part of the agreement the City has with the Medford Water Commission because they are outside of the UGB. The last time he discussed this with the Little League they were unable or unwilling to comply with that option. Mike Quilty reported that he attended the MPO meeting in December. At that time they decided not make any comments on the new DEQ Standards recommendation for the Rogue Valley. He would like a Study Session so that the Council can be informed of the changes they are suggesting. X!. DEPARTMENT REPORTS Parks and Recreation Director Nancy Hanson reported that: • the Community Christmas event had a great turn out even with all the rain. • the Chamber of Commerce has hired a new contact person. • the Winter 2004 Parks and Recreation Brochure was sent out with the last water bill. • she has been in touch with Central Point Elementary School and they have agreed to let the City use rooms for the Parks and Recreation Program. Community Development Director Tom Humphrey reported that: • we have a revised application for Wal-Mart. No meetings are scheduled for Wal- mart until mid March when the East Pine Street Corridor study is complete. • there will be a Citizens Advisory Committee Meeting on January 27th at 5:30 p.m. at Scenic Middle School to discuss the Scenic Area Master Plan. • Tomrny Malot has plans to refurbish the old Browns Hardware building. He would like to put in a restaurant. • the trading company downtown will be going out of business. • the City has entered into an agreement with Sal Mellelo to purchase the old Fire Station. Public Works Director Bob Pierce reported that staff is prepared in the event of a flood. The valley has all the indications that we could have flooding if we receive a warm rain. The streams have been walked and cleared of debris, storm drains cleaned, sandbags filled, and piles of sand located at different sites throughout the city. The Police Department will be watching streams and flood indicators. Police Chief Mike Sweeny reported that: he would like the Council to authorize them to participate in a cooperative educational program with School District No. 6 and a private Central Point business n ~~ i~ r City of Central Point City Council Minutes January 8, 2004 Page 5 by donating unclaimed bicycles. The program will provide Central Point students with work experience and educational opportunities that may help to prevent students from dropping out of school or engaging in unlawful activities. Donna Higginbotham made a motion authorizing the Police Departmentto participate in this program and donate unclaimed bicycles in accordance with appropriate laws. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. newest Police Officer Casey Hughes is currently attending the Police Academy. the City is in the process of communications negotiations with Medford Communications and SORC. the City now has video cameras at all the entrances to city hall, in the lobby, and all the evidence rooms. XII. ADJOURNMENT Dick Halley moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 8:15 p.m. n The foregoing minutes of the January 8, 2004, Council meeting were approved by the City Council at its meeting of January 22, 2004. Dated: a/1 ~/t~ f A ,' ayor Hank Williams City Recorder