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HomeMy WebLinkAboutCM112003~,~ CITY OF CENTRAL POINT City Council Meeting Minutes November 20, 2003 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Community Development Director Tom Humphrey; Park and Recreation Director Nancy Hanson; and City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. A~groval of October 23 2003 City Council Minutes Mike Quilty made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll Call: Nate Banry, abstain; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. VI. PUBLIC APPEARANCES Council Member Kay Harrison introduced Peter Jacobsen, RVTD General Manager. She stated that Mr. Jacobsen has been on the job approximately two months. Mr. Jacobsen explained that he is trying to introduce himself to all the elected officials in the area and looks forward to being a part of all the communities in the Rogue Valley. Mayor Williams closed the Public Appearances portion of the meeting. VII. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS A. Ordinance No. 1840, An Ordinance Amending CPMC 3.12 Certificates of Lien Search Finance Director Bill Brugger stated that this is the second reading of an Ordinance to amend Section 3.12 of the Central Point Municipal Code. This section has a set fee for researching lien searches on property in City limits, and states that the City Recorder performs this duty. Currently a fee of ten dollars is set. This does not cover staff time. The City of Central Point City Council Nlmutes November 2U 21XJ3 P•rge 2 Finance Department has always done the lien searches and the old language states that this is the responsibility of the City Recorder. If Council approves the proposed ordinance the City Administrator will set the fee as needed and it will remove the reference to the City Recorder. City staff is trying to remove fees from the Code book so the Department Directors can adjust them according to inflation and other factors. Dick Halley made a motion to approve Ordinance 1840, An Ordinance Amending CPMC 3.12 Certificates of Lien Search. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. B. Ordinance No. 1841, An Ordinance Approving Comprehensive Plan Amendments and Zone Changes -Snowy Butte Station Community Development Director Tom Humphrey stated that this is the second reading of an ordinance to amend the Comprehensive Plan and zone changes for an area of land located at the old Central Point Lumber Company site. The new master plan for the area is called Snowy Butte Station. The applicant is requesting that approximately 28.36 acres be changed from industrial to residential use. He explained the Oregon Planning Goals are met by this Comprehensive Plan Amendment. Staff believe that the applicant has met all of the provisions for the comprehensive plan amendments and zone changes. Mike Quilty made a motion to approve Ordinance 1841, An Ordinance Amending the Central Point Comprehensive Plan and Zoning Maps for the area known as Snowy Butte Station. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. C. First Reading -Ordinance Amending the Central Point Zoning Map at Scenic Middle School and North Third Street (37 2W 3BA, TL 100; 37 2W 3A6, TL 4300; 37 2W 3AA, Tax Lot 4400; and 37 2W 3AD, Tax Lot 100) Mr. Humphrey explained that this is one of seven areas around Central Point where the Planning Staff has initiated zoning amendments. In this case however, two private property owners on North Third Street are also making a request to amend the Comprehensive Plan and rezone their property. The City received planning assistance from DLCD in 1999/2000 to master plan the Scenic Neighborhood. This resulted in a planning document that the City is attempting to incorporate into the Comprehensive Plan. The master plan attempts to improve and revitalize an older neighborhood and correct traffic circulation problems. The Planning Commission discussed rezoning issues with neighboring property owners in August and City o/~Ccn6a/ Point City G'ounci/ Minutes lYoi emlxr 20, 2(X)3 Page 3 met with some resistance to increasing some of the areas to R-3. The proposed zoning amendments do not include the areas of concern by adjoining property owners. This recommendation rezones the School District property from residential to civic and open space, and recommends changing two tax lots from Commercial Neighborhood to R-3. This will allow the property owners to build multiple family dwellings in an area that was originally designated for commercial. Staff does not feel that this property will have commercial value in the future. Mayor Williams explained that the Notice of Public Hearing was not clear. A map should be sent with Public Notices so citizens know what property will be discussed. Mayor Williams opened the Public Hearing. Greg Jones, 1243 N. 3`~ Street Mr. Jones stated that he owns one of the lots recommended to be changed from CN to R-3. He explained the plans to construct multi family units on this property. He does not feel that commercial business would survive and would like the Council to approve the R-3 zone change. Tom Szczesniak, 109 Princess Way Mr. Szczesniak explained that he owns one of the lots recommended for R-3 zoning. He agrees with Mr. Jones that this property would never survive as a Commercial business. He would like to see the Council approve the R-3 zone change. Mayor Williams closed the Public Hearing. Mike Quilty made a motion to pass to second reading an Ordinance Amending the Central Point Zoning Map at Scenic Middle School and North Third Street (37 2W 36A, TL 100; 37 2W 3AB, TL 4300; 37 2W 3AA, Tax Lot 4400; and 37 2W 3AD, Tax Lot 100) Nate Banry Seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. D. First Reading - An Ordinance Amending the Central Point Zoning Map on North First Street (37 2W 3DC, TL 900,1000, 1100,1200,1300,1400,1500, and 1501) Mr. Humphrey stated that this area was rezoned in early 2001 as part of the TOD. It was believed at that time the TOD-GC, General Commercial uses would develop a full block width from Highway 99 to First Street. Unfortunately, this was not the case and upon reconsideration itappears that the commercial uses should terminate at the alley. The area in question dead ends to the north and it is believed that the TOD-MMR, Medium Mix Residential use would be a better designation. The property in question is currently residential. Ci[y- of Cents/ Point Gig' Counci/Minutes Noi emGcr 2U 2003 /',~ ~/ Mayor Williams opened the Public Hearing. No one came forward Mayor Williams closed the Public Hearing. Kay Harrison made a motion to pass on to second reading An Ordinance Amending the Central Point Zoning Map on North First Street (37 2W 3DC, TL 900, 1000, 1100, 1200,1300,1400,1500, and 1501) Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. E. First Reading -An Ordinance Amending the Central Point Zoning Map for Blue Grass Downs on Gebhard Road. (36 2W 35DD, TL 1200 8~ 1300) Mr. Humphrey stated that the applicant is requesting that the zoning map for this area be changed from R-1-10 to R-1-8.Originally the applicant had suggested an R-1-6 zoning, but after a public hearing and recommendations from surrounding property owners they have decided on R-1-8. The area also includes land set aside for park and open space uses. He explained the Oregon Planning Goals that are met by this proposed zone change. The Planning Department offers the following findings; 1) the subject property is bounded on two sides by similar land uses at single family residential densities; 2) eight thousand square foot lots are a better utilization of land then ten thousand square foot lots and will prolong the development of land for residential use in the UGB; 3) the future direction of Central Point's growth does not necessitate larger lots to buffer urban uses from agricultural ones; 4) there is no significant adverse impact to amending the zoning district. Mayor Williams opened the Public Hearing. Mike Duncan, Duncan Development, applicant Mr. Duncan stated that they have agreed to the R-8 zone change. It will reduce the number of homes by approximately 26. They are currently working on wetland mitigation regarding the pond on the property. They plan on leaving the pond area open space. Wayne Kauzlarich, 1635 Scofield Street Mr. Kauzlarich stated that the residents from New Haven Estates appreciate the fact that Duncan Developments agreed to change the zone to R-1-8. This new development will be an asset to New Haven Estates by providing the open space around the existing pond & wetlands. Mayor Williams closed the Public Hearing. Mike Quilty made a motion to pass on to second reading An Ordinance Amending the Central Point Zoning Map for Blue Grass Downs on Gebhard Road from R-1-10 to R-1-8 Zoning. (36 2W 35DD, TL 1200 8~ 1300) Kay Harrison seconded. Roll Call: Nate City of~Cen[ra! Pomt City Cout~ctl Minutes November 20, 2003 Pam 5 Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. VIII. BUSINESS A. Planning Commission Report Mr. Humphrey presented the Planning Commission report for November 20, 2003: The Commission tabled action on a 3 lot partition submitted by PACLAND. The applicants decided that they would like to couple the partition with the site plan application for property located at the northwest corner of East Pine Street and Hamrick Road (the Naumes Pear Blossom Center). The applicants waived the 120 day processing limitation in order to allow the Commission to consider both applications. The applications will be noticed together once the site plan is judged to be complete. 2. The Commission reviewed and recommended approval of a zoning map amendment to change two tax lots, totaling 27 acres, from R-1-10, Residential Single Family to R-1-8, Residential Single Family. The property is located east of Gebhard Road and north of Walnut Grove Lane. The original application proposed changing the zoning to R-1-6 but the developer revised his plans in response to a request by neighbors to develop larger lots. 3. The Commission reviewed and tentatively approved a 96 lot subdivision known as the Blue Grass Downs Subdivision located east of Gebhard Road and north of Walnut Grove Lane in the proposed R-1-8 zoning district. Approval was conditioned upon the Council's approval of a zone change and the applicant meeting the requirements of City Public Works Department and the Rogue River Valley Irrigation District. If approved the City would approach Jackson County Roads about lifting the load restrictions on Gebhard Road to enable construction traffic to use this access point. 4. The Commission considered amending a conditional use permit and revising a site plan for McDonald's restaurant on East Pine Street. The applicants were given approval to expand the building adding an additional 1,700 square feet for more dining area and an enclosed "Play Place" for children. The commission reiterated existing conditions and imposed some new ones recommended by staff, RVSS, and FD#3 to ensure that the development meets code and ties into existing infrastructure. 5. The Commission conducted a public hearing to review the City Council adoption of an ordinance amending and clarifying the language in the C-4, Tourist and Office Professional zoning district. Commissioners considered the City and industry City of•Cen6af Point Cit}~ Council Minutes November 20, 2003 1',~gc 6 definitions for Community Shopping Centers and associated sizes and market areas. The Commission elected to wait until LUBA returned a decision regarding the ordinance before they consider it. This item will be re-noticed at a later date. 6. The Commission conducted a public hearing to consider recommending changes to Title 15 -Fences in the municipal code. The General consensus was that planning staff move toward simplifying the fence requirements, provide better public awareness and inspect as part of enforcement. Changes will be brought back to the Commission at the next meeting. Bill Stults made a motion to approve the Planning Commission Report for November 4, 2003, as presented. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. B. Water Rate Comparisons Public Works Director Bob Pierce presented each Council member with a copy of their water bill with examples of options for revising the water rates. He explained that a base rate will cover costs associated with reading, preparing and mailing bills each month and the cost of water will determine which option the Council chooses. Each option begins with a base rate of $2.94 fora 3/4" water meter. The volume charge for 100 cf changes with each option. Option one treats everyone the same at $1.47 per 100 cf of water used; option two and three change according to Single Family, Multi-family and nonresidential. Each of these rate structures allow the user to modify the use of water and lower their water bill. Bills for multifamily customers decrease significantly under each option because of the change in the service charge structure -existing service charges are applied per unit, as opposed to per meter, under the cost of service options. This effect is particularly significant for large unit complexes. Staff will return to Council with an Ordinance changing the Central Point Municipal Code regarding current water rates once Council chooses which option should be used. There was discussion regarding the three options, methodology and SDC charges. The council consensus was Option one. C. Street Closure for Community Christmas Park and Recreation Director Nancy Hanson stated that the Central Point Community Christmas Committee is requesting the road closure of South Third Street between East Pine and Oak from 3 p.m. to 7 p.m. on December 12, 2003. The Community Christmas is an annual event and with the activities at the old fire station it is necessary to close that part of the street. There will also be one lane of Pine Street closed to increase safety for all pedestrians participating in the celebration. City of•Centra/ PoLrt City Council Minutes Noi ember 20, llX)3 Page 7 Bill Stults made a motion to approve the closure of a section of South Third Street on December 12, 2003 for the Community Christmas Celebration. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion passed. VIII. MAYOR'S REPORT Mayor Williams reported that: • he attended a Rogue Valley Association of Realtors meeting. • he spoke at a Cub Scout meeting on Elected Officials. • he attended a Rogue Valley Problem Solving meeting. • he attended a Oregon Economic Summit and discussed Shovel Ready Lands around the state. • he attended the League of Oregon Cities Annual Conference and enjoyed a meeting on the performance measuring for cities. • he attended the Southern Oregon Mayors meeting in Jacksonville. • the Rogue Creamery is putting Central Point on the world map with their award winning Blue Cheese. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • there is a tentative meeting for next week to discuss the Highway 99 Jurisdictional Transfer. • he attended an RPS meeting and discussed the goals and policies of the RPS process. • he attended a local managers meeting to discuss websites and E-Government. • he attended the grand opening of Mon Desir. • he attended the League of Oregon Cities conference in Eugene. X. COUNCIL REPORTS Donna Higginbotham stated that she will be attending a Greenway Committee meeting in December. Kay Harrison reported that she attended: a Public Utilities Commission meeting and they discussed proposed rates for the EAS's. the Oregon Economic Summit discussion regarding Shovel Ready Land in Oregon. the League of Oregon Cities Conference in Eugene. City ol~Cen[ra/Point G'ity Council Minutes November 20, 2003 P,~~ 8 Bill Stults reported that: he attended the Regional Rate Committee meeting he attended the RVSS meeting and discussed storm water management. He suggested that staff prepare a comparison for cost of City providing the service verses RVSS. he attended the League of Oregon Cities Conference in Eugene Dick Halley reported that: he attended a fair board meeting. They walked the foot print of the new Amphitheater. It is very impressive. he would like to see a study session in order to discuss some of the issues on the Park Commission report. He thinks that some of these items should be brought before the Council for further discussion. he would like to see an increase in Council Stipend from $125 to $150 effective January 1, 2004. There was discussion regarding the increase of stipends. Council suggested this item be brought back to Council in the near future. Nate Banry reported that: • he attended a School District Athletics meeting. They are having difficulty with background checks on volunteers who work with children. Police Chief Sweeny stated that they should call the City and make arrangements. XI. DEPARTMENT REPORTS Parks and Recreation Director Nancy Hanson reported that: • She has been attending committee meetings to help with the Community Christmas. • The tree lighting ceremony will be held at the Old fire station this year. • the City Recorder Deanna Gregory and herself will be working on a Volunteer program over the next couple of months. • her department is working on the Winter Recreation Program. Community Development Director Tom Humphrey reported that: • the Crater Rock Museum will be expanding. • the welcome sign landscape is complete. • they have hired a new consultant to complete the East Pine Street Corridor Study. • they have had several meetings with the Grange Coop regarding right of ways for the new intersection at Pine Street and Highway 99. • the City will be getting money for stream improvement of Griffin Creek. Ciq~ o/'L'entral Point City Cour~ci/Minutes Noi em/~erl0, 2(X13 Page 9 • There will be a Citizens Advisory Committee Meeting in December to discuss the Scenic area Master Plan. • after the City takes over jurisdiction of Hwy 99 the City plans to have meetings with local property owners to see what they envision for the new blvd type setting. • the new population for Central Point is 14,750. Public Works Director Bob Pierce reported that: the City worked with the Crater Rock Museum to help reduce SDC fees by combining water meters. the power line to the old Central Point Gym was removed during the summer because nobody could figure out what it was for. They have decided that it belonged to the old furnace. They have replaced the old one and installed a new furnace. XII. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 9:40 p.m. The foregoing minutes of the November 20, 2003, Council meeting were approved by the City Council at its meeting of December 11, 2003. Dated: ~Z " lZ~ ~ Mayor Hank Williams ATTES City Recorder