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HomeMy WebLinkAboutCM102303CITY OF CENTRAL POINT City Council Meeting Minutes October 23, 2003 I. REGULAR MEETING CALLED TO ORDER Council Chair Bill Stults called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams -Excused. Council Members: Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. Nate Banry, and Dick Halley were absent and excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Planner Ken Gerschler; Parks Recreation Director Nancy Hanson; and City Recorder Deanna Gregory were also present. II1. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of October 9 2003 Citv Council Minutes Mike Quilty made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll call: Harrison, abstain; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion passed. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS A. Public Hearing -Ordinance No. 1839, An Ordinance Amending the Central Point Zoning Code Text to Create Two Zoning Designations for Parks/Open Space and Civic Uses. Second Reading Community Planner Ken Gerschler stated that this is the second reading of an Ordinance designating Parks/Open Space and Civic Uses throughout the City. The City created its first civic and parks/open space zoning categories with the adoption of the Central Point Transit Oriented Development. Due to the success experienced in reserving land in the TOD for these uses, the City is proposing to expand these designations to areas outside the TOD. City o/~Centta/ Pouit G'ity Comtci/Meeting October 23, 21XJ3 1:~~ 1 The Comprehensive Plan delineated numerous parks and public spaces within the UGB. Unfortunately few, if any, of these parks and school sites developed as planned. One of the reasons is that the zoning underlying these designations did not carry a corresponding civic or park zoning designation. Since the zoning has the effect of law, staff feels that by creating and using a civic and park zone we will guarantee the acquisition and development of the uses being planned and mapped. He stated that in the future when we master plan an area the City will be able to designate areas for parks/open space and civic use. The zoning language has been reviewed by the Citizens Advisory Committee and by the Planning Commission. Each group has endorsed the new zoning. Council Chairman Stults opened the public hearing portion of the meeting. There were no public comments. The public hearing was closed. Mike Quilty made a motion to approve Ordinance 1839, An Ordinance Amending the Central Point Zoning Code Text to Create Two New Zoning Designations for Parks/Open Space and Civic Uses. Kay Harrison seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion passed. B. Public Hearing -First Reading of an Ordinance Approving Comprehensive Plan Amendments and Zone Changes -Snowy Butte Station (First Reading) Mr. Gerschler stated that the applicant for Snowy Butte Station has initiated a comprehensive land use amendment and zone change that would allow for amixed-use development. The area in question is part of the old Central Point Lumber Company site; the new master plan for the area is called Snowy Butte Station. Notice of public hearing was given in accordance with State Law. The applicant's plan could transform this old industrial property into a mixed use development similar to the Twin Creeks Development. The applicant has presented findings to support approximately 28.36 acres to be changed from industrial to residential use. In order for the comprehensive land amendments and zone changes to be processed the Oregon Planning Goals must be met. Several of these goals are not applicable for this change and include goals 3, 4, 8 - 10, and 13 - 19. These are not applicable because they deal with Farm or Forest lands or with resources limited to the Willamette Valley or along the Oregon Coast. Council Chairman Stults opened the public hearing. Mike Montero, agent for the applicant. Mr. Montero stated that this project has been a challenge and feels that the TOD overlay is a good approach to this project. They have unique requirements for dealing with Daisy Ciq~ o/~Ccntrd Point City Cotaxi/ Meeting Oc[nGer23, 2003 Pa,~r, d Creek and plan to create a park setting. He stated that they will work with current property owners for land locked properties. Close of public hearing. There was discussion regarding the right-of-way crossing at Cedar Street from Hwy 99 into this area. The developer plans to leave this area vacant so that if the City should require the right-of-way it would be easy to acquire without structures. Mike Quilty made a motion to pass on to second reading an Ordinance Approving Comprehensive Plan Amendments and Zone Changes -Snowy Butte Station. Kay Harrison seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion passed. C. Resolution No. , A Resolution Declaring the Annexation of 55.63 Acres of Land Located on the South Side of Hamrick Road, and West of Table Rock Road into the City of Central Point, Oregon (Applicants: Victor Joseph, dba Modoc Orchards (37 2W 12B; TL 200)) Mr. Gerschler stated that the applicants would like to annex approximately 55.63 acres located on the south side of Hamrick Road and west of Table Rock Road. The proposed annexation meets all the criteria required by law. The owners are represented by Richard Stevens & Associates, who have obtained a letter of support from the Oregon Economic and Community Development Department (OECDD) in conjunction with this annexation request. The letter states that OECDD has been evaluating the subject property for eligibility under the new industrial lands certification initiative. Even though there is no specific land use proposal for the property, its annexation will allow the site to be marked and certified as "project ready". Mr. Gerschler stated that the applicants have talked with staff about partitioning off a section that has a contaminated pond on it. They would sell the large lot to a potential buyer. He stated that the pond may be contaminated with chemicals used on the orchard over the years. There was discussion regarding who would be responsible for clean up of the pond if annexed into the C ity limits. City Attorney Doug Engle stated that the property owners would be responsible for the clean up. It was also discussed that the Council could postpone decision on the annexation until there is more information regarding the owner's plans for the pond area. If the Ciry were to annex this property into the Ciry they would not be able to stop the partition of the property if it meets the criteria for partition. If the council is concerned about the issue they could make a stipulation that the owners take care of the contamination prior to annexation. Ci[y o/•Centra/ Point C'iq~ Cou~rci/Meeting October 13, 200,3 Pr~;• ~/ Kay Harrison made a motion to continue this item until November 20, 2003, in order for staff to contact the applicant and return with a plan regarding the clean up of contamination in the pond. Mike Quilty seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stints, yes. Motion passed. D. Resolution No. 996, A Resolution Declaring the Annexation of 27.03 Acres of Land Located on the East Side of Gebhard Road, and South of Wilson Road into the city of Central Point, Oregon (Applicants: Gerald F. May & Wendy Coats May (37 2W 35DD; TL 1200 & 1300)) Mr. Gerschler explained that the applicants have provided a tentative subdivision plan in conjunction with this annexation request. The tentative plan shows connections with Rabun Way and Jeremy Street that are acceptable to city staff but the plan has not been presented to the Planning Commission. The applicant also wishes to change the zoning from R-1-10 to R-1-6 which will allow them to develop 6000 square foot lots and work around an existing pond. The property has been in the UGB for the past 20 years and the area around it is developing. If annexed the applicants would like to implement their plans for zone change and subdivision. This application meets all the annexation requirements needed for approval. Mike Duncan, agent Mr. Duncan explained that the subdivision master plan includes the retention of a two and a half acre pond with a variety of wild life in and around it. The property owners would like to preserve the pond as part of the subdivision. The final master plan will provide more information regarding the area around the pond with walking paths and benches. The pond itself will be fenced off to protect the wildlife and keep children safe. Mike Quilty made a motion to approve Resolution No. 996, A Resolution Declaring the Annexation of 27.08 Acres of Land Located on the East Side of Gebhard Road, and South of Wilson Road into the City of Central Point, Oregon. (Applicants: Gerald F. May & Wendy Coats May (37 2W 35DD TL 1200 & 1300)) Donna Higginbotham seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stints, yes. Motion passed. E. Resolution No. 997, A Resolution Declaring the City Council's Intention to Assume Jurisdiction of Highway 99 From the Southerly Right of Way Line of Scenic Avenue to the Northerly Right Of Way Line of Beall Lane from. the Oregon Department of Transportation. Mr. Gerschler explained that the City started the process of assuming j urisdiction of Highway 99 when it appeared it would be necessary to override the state engineer to install a traffic signal at the new railroad crossing for the TOD. City staff began talking to ODOT City o/~CerttrJ Point City Council Meeting Oetofier• 23, 2003 Page ,5 representatives and the Council conducted a study session to examine the pros and cons of taking jurisdiction. In order for ODOT to limit its review of two City approved development projects along Highway 99, it is now necessary for Council to affirm its intent to assume jurisdiction in the form of a resolution. A draft resolution is attached for the Council's review and consideration. Once a draft agreement is found to be satisfactory to both parties, it will be brought to the City Council for their review and approval. There was discussion regarding proposed improvements. Kay Harrison made a motion to approve Resolution No. 997, A Resolution Declaring the City Council's Intention to Assume Jurisdiction of Highway 99 From the Southerly Right of Way Line of Scenic Avenue to the Northerly Right of Way Line of Beall Lane from the Oregon Department of Transportation. Mike Quilty seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion passed. F. First Reading - An Ordinance Amending CPMC 3.12 Certificates of Lien Search Finance Director Bill Brugger explained there are two areas in the application fee section of the code book that need to be updated. He would like to remove the dollar amount and replace it with language giving the City Administrator the authority to set the fee. Section 3.12.030 states that the City Recorder shall issue these certificates. The Finance Department does all lien searches for the City. He would like to change the language to state that the Finance Department will issue the certificates. Mike Quilty made a motion to pass on to second reading an Ordinance Amending the CPMC Chapter 3.12 Pertaining to Certificate of Lien Search. Donna Higginbotham seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion passed. VIII. BUSINESS A. Review and Adoption of the Central Point Parks and Recreation Master Plan Mr. Gerschler explained the back ground to the Parks and Recreation Master Plan. He stated that the Council has had several study sessions on this issue. The plan is broken down into a parks facility inventory, future park needs, goals & objectives, a capital improvement plan and funding strategies. C'icv o/Central Point Ciry Council Meeting Octoher 23, 2003 Pam 6 The Planning Commission reviewed the document at their meeting in October and suggested that staff investigate the need for more baseball diamonds, look at contracting out more park maintenance and plan on scheduling Park SDC increases on a regular basis. Kay Harrison made a motion to adopt the Central Point Parks and Recreation Master Plan including the recommendations by the Planning Commission to investigate the need for more baseball diamonds, contracting park maintenance and scheduling Park SDC increases on a regular basis. Donna Higginbotham seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stints, yes. Motion passed. B. Authorization to Purchase New Vehicle for Police Investigations Police Chief Mike Sweeny explained that the Budget Committee approved the purchase of a used vehicle. He has obtained quotes from several fleet sales dealerships and is requesting authorization to purchase a vehicle from Lithia Motors Fleet Services. The purchase price will be approximately $13,000. Mike Quilty made a motion authorizing the Police Chief to Purchase a new vehicle for police investigations. Kay Harrison seconded. Roll call: Harrison, yes; Higginbotham, yes; Quilty, yes; and Stints, yes. Motion. passed. VIII. MAYOR'S REPORT There was no Mayor's Report IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he attended a Customer Service class presented by the Rogue Valley Academy. he attended the Central Point Chamber Greeters at the grand opening of new Century 21 office in the Mountain View Plaza. X. COiTNCIL REPORTS Council Member Bill Stints reported that: he attended the Water Commission meeting to discuss "Power Failure Emergency Plan" issues. he attended the Rogue Valley Sewer Services meeting. They are encouraging homeowners to replace old sewer lines from the house to the street when improvements are made in their area. City o/~Centn, / Poi~1t Clty Counril Meeting October 23, 2003 Page 7 Council Member Mike Quilty reported that: • he attended events for the Rodeo Week in Central Point. • the October MPO meeting was cancelled. Council Member Kay Harrison reported that: • there will be flyers in the Central Point water bills informing citizens of new information for the PUC task force regarding the EAS Areas and possible rate changes. • she attended Rodeo events. Council Member Donna Higginbotham reported that: • she attended the RVCOG board meeting • the Greenway Committee meeting was cancelled in October. XI. DEPARTMENT REPORTS Community Planner Ken Gerschler reported that the Planning Department has been interviewing candidates for the vacant Community Planner position. Mr. Humphrey should have an update for the Council in November. Finance Director Bill Bragger reported that the first week of the Audit is complete. They will be taking two weeks off for testing and return in November. Parks Recreation Director Nancy Hanson reported that the Park Commission met on October 23`d. Ralf Hale has resigned from the Commission. The City will begin advertising for the vacancy. She presented the minutes from the Park Commission meeting. Building Official Lois DeBenedetti reported that: • the Masonic Temple has begun construction. • the final inspection of MaFa Bakery is complete. • the City has received plans fora 32 unit apartment building to be located on Haskell Street. Police Chief Mike Sweeny reported that: • one officer resigned and they have hired a replacement. • Officers Allison and Croft have passed their detective testing, and will be promoted to Detective. Ciq- ofCcn6a/Point C'i[~~ Council Meeting Octoher2`3, 2003 P,rgz~ 8 • the Police Department has approximately 300 cable gun locks to give away. They will be doing a promotion in the next City Wide Newsletter. Public Works Director Bob Pierce reported that: • the last of the touch read water meters have been installed. • the Public Works Department is working on valve actuations and crack sealing projects. • they have been targeting problem storm drains in preparation of winter weather. XIII. ADJOURNMENT Kay Harrison moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 9:02 p.m. The foregoing minutes of the October 23, 2003, Council meeting were approved by the City Council at its meeting of November 20, 2003. Dated: (lL Mayor Hank Williams ATTEST: Deputy City Recorder