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HomeMy WebLinkAboutCM092503CITY OF CENTRAL POINT City Council Meeting Minutes September 25, 2003 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. Il. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, and Mike Quilty were present. Bill Stults was excused. Community Development Director/Assistant City Administrator Tom Humphrey; City Attorney Doug Engle; Finance Director Bill Brugger; Park and Recreation Director Nancy Hanson and City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS Special Presentation: Eleanor Holbrook and Cheryl Cummings were presented with flowers of appreciation for efforts to organize and direct the 2"d Annual City Wide Clean up day ,_ with over 300 volunteers. This event creates community involvement and makes Central Point a nicer place to live. Mrs. Holbrook wanted to thank the Council and City staff for participating in the City Wide Clean up. It shows the citizens that they support the program. V. MINUTES A. Approval of September 11 2003 Citv Council Minutes Dick Halley made a motion to approve the minutes as presented. Kay Harrison seconded. Roll call: Nate Banry, abstain; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, abstain. Motion approved. VI. PUBLIC APPEARANCES Stephen Johnson, 687 White Oak, Central Point Mr. Johnson wanted to let the Council know his feelings regarding the proposed development of the Super Wal-Mart at Pine Street and Hamrick. When he purchased property in the Central Point East Subdivision, he was told that the vacant lot would be a Community Shopping Center. He is in favor of a community shopping center. He had hopes of building a business in that area. If it becomes a Super Wal-Mart he will not be able to have a business there. A Super Center will cause more traffic problems in that area. City of Central Point City Council Minutes September 25, 2003 Page 2 He hopes that the Council will listen to the residents of Central Point and not be afraid to say no just because this corporation may have money. Community Development Director Tom Humphrey explained that on September 30, 2003 there will be a Citizens Advisory Committee open house to discuss the Wal-Mart site plan. He explained the process in which the CAC will conduct the meeting. This is not a decision making meeting. The CAC will meet again in October in order to make a recommendation to the Council regarding this issue. That recommendation will be submitted to the Council at a later date. Mayor Williams closed the Public Appearances portion of the meeting. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 993, A Resolution Declaring the Annexation of 2.16 Acres Located on the East Side of Hamrick and North of East Pine Street into the City of Central Point (Applicants Elden 8 Edna Mackey 8 Royal Trust/John Batzer) (37 2W 01 C; TL 1000 8~ 1100). Mr. Humphrey explained that this project consists of the annexation of approximately 2.16 acres located on the south side of Brookdale Drive and east of Hamrick Road. The owners are represented by the Pulver and Leever Real Estate company. The applicants participated in discussions with planning staff during an effort to plan around the Brookdale Gardens PUD. City staff will work with the applicants or a subsequent owner to incorporate one of the two options presented to the Council earlier in the year. This annexation meets all the required criteria for approval by the City Council. Mike Quilty made a motion to approve Resolution No. 993, A Resolution Declaring the Annexation of 2.16 Acres Located on the East Side of Hamrick and North of East Pine Street into the City of Central Point (Applicants Elden 8~ Edna Mackey & Royal Trust/John Batzer) (37 2W 01 C; TL 1000 8~ 1100). Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 994, a Resolution Assessing Costs for Weed Abatement at a Vacant Lot on Corcoran Lane, Central Point, OR (37 2W 10AC TL 1300) Mr. Humphrey explained that pursuant to CPMC Chapter 8.08 the City notified the owner of the above address to remove the unlawful weeds on the parcel within fifteen days of notification. The weeds were not removed in a timely manner and city staff proceeded to cut the weeds at a cost of $39.77 to the City. The property owner was notified of the proposed assessment and given 30 days to respond. The property owner has failed to respond to any attempts by the City to contact them. Staff recommends that $39.77 be assessed against property known on Jackson County Assessor's map as 37 2W 10AC tax lot 1300. If approved the amount mentioned above will be entered in the docket of City liens against the property. City of Central Point City Council Minutes September 25, 2003 Page 3 Kay Harrison made a motion to approve Resolution No. 994, a Resolution Assessing Costs for Weed Abatement at a Vacant Lot on Corcoran Lane, Central Point, OR (37 2W 10AC TL 1300). Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 995, A Resolution Assessing Costs for Weed Abatement at 512 South Fourth Street, Central Point, OR, (37 2W 11 BC TL 100). Mr. Humphrey explained that pursuant to CPMC Chapter 8.08 the City notified the owner of the above address to remove the unlawful weeds on the parcel within fifteen days of notification. The weeds were not removed in a timely manner and city staff proceeded to cut the weeds at a cost of $66.37 to the City. The property owner was notified of the proposed assessment and given 30 days to respond. The property owner has failed to respond to any attempts by the City to contact them. Staff recommends that $66.37 be assessed against property located at 512 South Fourth Street also known on Jackson County Assessor's map as 37 2W 11 BC tax lot 100. If approved the above mentioned amount will be entered in the docket of City liens against the property. Nate Banry made a motion to approve Resolution No. 995, A Resolution Assessing Costs for Weed Abatement at 512 South Fourth Street, Central Point, OR, (37 2W 11 BC TL 100). Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Liquor License Application for Mon Desir Restaurant. Mr. Humphrey explained that the new owners of Mon Desir are in the process of renovating the restaurant and are asking the Council to recommend approval of their liquor license to the Oregon Liquor Control Commission. Kay Harrison made a motion to recommend approval of the liquor license application for Mon Desir Restaurant in Central Point. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes. Motion approved. B. Welcome Sign Landscape Design Contract (Continued) Mr. Humphrey explained that at the meeting on September 11, 2003, the Council reviewed a landscape design agreement for the Central Point Welcome Sign. At that time the Council continued the item until they were able to get more information. Mr. Humphrey explained the challenges the City has had with Landscapers being too busy to do the work. Out of four bids three companies have asked to be removed from consideration. He asked Council for their concerns regarding the design. City of Central Point City Council Minutes September 25, 2003 Page 4 Council agreed that the cost was high, and they felt that the amount of shrubs and trees need to be considered. They are concerned that if the proposed design is approved, the shrubs and trees will eventually grow so that it would hide the sign rather than enhance it. They were also concerned with the guarantee of the plants that are to be installed. Dick Halley presented a drawing that would be a good enhancement to the sign and did not think it would cost as much as the earlier proposal. Mr. Humphrey explained that the State Farm office will be responsible for the maintenance of the property around the sign after the city has completed the landscape, installed the sprinkler system and spot light. He explained that he would ask the remaining bidder if they would scale down the design and if they were still willing to do the project. If they are unable to provide another bid, City staff will look else where for a design. VIII. MAYOR'S REPORT Mayor Williams reported that: • on September 16th, he attended a ribbon cutting ceremony for School District No. 6 Administrative offices. • on September 20th, he volunteered his services for the Central Point City Wide Clean up. • on September 24th, he attended Fire District No. 3 grand tour of the new training facility in White City. IX. CITY ADMINISTRATOR'S REPORT No report. X. COUNCIL REPORTS Dick Halley reported that: • he attended the fair board meeting. The topic of discussion was the cost of the amphitheater design. They are scaling down some of the items to bring the project within the County Budget. he attended the City Wide Clean up and took photos of the event. he spoke with the architects for the Central Point Library and they should have a presentation for the Council at the end of October or beginning of November. Mike Quilty reported that: • he attended an Air Quality meeting to discuss standards for Jackson County. They recommended that the county stay with the current standards. • he taught an astronomy class for the Parks and Recreation Art 8~ Science class. Kay Harrison reported that: • she attended a Rotary Luncheon where Nancy Hanson made a presentation of the Parks and Recreation programs in Central Point. City of Central Point City Council Minutes September 25, 2003 Page 5 she attended the City Wide Clean up and was very impressed with the number of volunteers. RVTD has a new General Manager. Donna Higginbotham reported that the Greenway Committee was updated on the Golf Course in Ashland that will have part of the greenway trail through it. XI. DEPARTMENT REPORTS Finance Director Bill Brugger presented the Capital Outlay Project report ending August 31, 2003. Community Development Director Tom Humphrey reported that: • the Citizens Advisory Committee will hold an Open House on September 30`h at 6:30 in the Padgham Pavilion at the Jackson County Expo. The city has hired a public relations person to help facilitate these types of events. Crater High School will have students attending in order to help explain the issues regarding the proposed Wal-Mart. • RVTV will have a second live Town Hall Broadcast on October 2, 2003, at 6:00 p.m. on Channel 9. This broadcast will feature programs with Public Works, Parks and Recreation and the Police Department. • the Haskell/Pine Street intersection design is going well. • the City will begin design improvements to 9"' Street and is planning to construct sidewalks on 2"d Street. • the City has received a transportation grant for improvements to Highway 99 once the city takes jurisdiction. III. ADJOURNMENT Kay Harrison moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 8:17 p.m. The foregoing minutes of the September 25, 2003, Council meeting were approved by the City Council at its meeting of October 9, 2003. Dated: ~L~ . ~3,~Z~'~ ~ Mayor Hank Williams ATTE City Recorder